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REPORT OF THE FINANCE COMMITTEE
JUNE 21, 2017

A meeting of the Finance Committee was held on Wednesday, June 21, 2017, at 7:00 p.m. in the Aldermanic
Chamber.

Alderman-at-Large Mark S. Cookson, Vice Chairman, presided.

Members of the Committee present: Alderman-at-Large Mark S. Cookson, Vice Chair
Alderman-at-Large Lori Wilshire
Alderman-at-Large Michael B. O’Brien
Alderman Benjamin M. Clemons
Alderman June M. Caron
Alderman Ken Siegel

Members not in Attendance: Mayor Jim Donchess

Also in Attendance: Dan Kooken, Purchasing Manager
Steven A. Bolton, Corporation Counsel

PUBLIC COMMENT
COMMUNICATIONS

From: Mayor Jim Donchess
Re: Emergency Sewer Repair Gilman Street

MOTION BY ALDERMAN SIEGEL TO ACCEPT AND PLACE ON FILE
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Nashua Fire Rescue Addition to Spit Brook Road Station (Value: $1,312,166)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON BOARD OF
ALDERMEN APPROVAL, AWARD THE CONTRACT TO BONNETTE, PAGE & STONE CORPORATION
IN THE AMOUNT OF $1,312,166. FUNDS ARE AVAILABLE IN DEPARTMENT 152, FIRE; BOND
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Youth Council Community Intervention Program (Value: $10,000)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
THE YOUTH COUNCIL IN THE AMOUNT OF $10,000. SOURCE OF FUNDING IS DEPARTMENT 171,
COMMUNITY SERVICES; GENERAL OPERATING FUND

MOTION CARRIED

Finance Committee - 6/21/2017 Page 2

From: Dan Kooken, Purchasing Manager
Re: Animal Control Services (Value: $99,081)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
THE HUMANE SOCIETY OF GREATER NASHUA CORPORATION IN THE AMOUNT OF $99,081.
FUNDS ARE AVAILABLE IN DEPARTMENT 109, CIVIC & COMMUNITY ACTIVITIES; GENERAL
OPERATING FUND

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Medical Director for the Division of Public Health & Community Services (Value: $10,800)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
DR. ALEXANDER GRANOK IN THE AMOUNT OF $10,800. SOURCE OF FUNDING IS DEPARTMENT
172, COMMUNITY HEALTH; GENERAL OPERATING FUND ($2,800) AND STD-HIV GRANT ($8,000)
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: BSP — Outside Legal Counsel & Witness Fees (Value: $50,000)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON BOARD
OF PUBLIC WORKS APPROVAL, AWARD THE CONTRACT TO ATTORNEY FRANK P. SPINELLA, JR.,
IN THE AMOUNT OF $50,000. FUNDS ARE AVAILABLE IN DEPARTMENT 160, ADMIN/ENGINEERING;
BROAD STREET PARKWAY BOND

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Annual Pavement Markings Program (Value: $162,000)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON BOARD
OF PUBLIC WORKS APPROVAL, AWARD THE CONTRACT TO HI-WAY SAFETY SYSTEMS, INC., IN
THE AMOUNT OF $162,000. SOURCE OF FUNDING IS DEPARTMENT 161, STREETS; GENERAL
OPERATING FUND

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: WWTF HVAC Upgrades - Construction Phase Services (Value: $52,907)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON BOARD OF
PUBLIC WORKS APPROVAL, AWARD THE CONTRACT TO WRIGHT PIERCE IN THE AMOUNT OF
$52,907. FUNDS ARE AVAILABLE IN DEPARTMENT 169, WASTEWATER

ON THE QUESTION

Vice Chairman Cookson

Mr. Kooken, you had provided two communications earlier via email. Those are with regard to a resolution that
we will be discussing later. Is that correct?

Mr. Kooken

Yes.

Finance Committee - 6/21/2017 Page 3
Vice Chairman Cookson

Very good. Thank you.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Amendment No. 1 Amherst Street Improvements — Charron Avenue to Diesel Road (Value: $27,718)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON BOARD

OF PUBLIC WORKS APPROVAL, AUTHORIZE AMENDMENT NO. 1 TO THE CONTRACT WITH
GREENMAN-PEDERSEN, INC., IN THE AMOUNT OF $27,718. SOURCE OF FUNDING IS DEPARTMENT
160, ADMIN/ENGINEERING; BOND AND CONTRIBUTIONS

MOTION CARRIED

MOTION BY ALDERMAN SIEGEL THAT THE RULES BE SO FAR SUSPENDED AS TO ALLOW FOR
THE INTRODUCTION OF TWO COMMUNICATIONS RECEIVED AFTER THE AGENDA WAS PREPARED
MOTION CARRIED

From: Mayor Jim Donchess
Re: Emergency Waukesha generator repair at WTF

MOTION BY ALDERMAN SIEGEL TO ACCEPT AND PLACE ON FILE
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Vactor Repair (Value: $26,984)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND, CONTINGENT UPON BOARD

OF PUBLIC WORKS APPROVAL, AWARD THE CONTRACT TO CN WOOD IN THE AMOUNT OF $26,984.
FUNDS ARE AVAILABLE IN DEPARTMENT 169, WASTEWATER

MOTION CARRIED

UNFINISHED BUSINESS — None
NEW BUSINESS — RESOLUTIONS

R-17-107
Endorsers: Mayor Jim Donchess
Alderman Tom Lopez
Alderman-at-Large Michael B. O’Brien, Sr.
Alderwoman Mary Ann Melizzi-Golja
AUTHORIZING THE CITY OF NASHUA TO ENTER INTO CONTRACTS WITH NASHUA COMMUNITY
COLLEGE, RIVIER UNIVERSITY, SOUHEGAN VALLEY TRANSPORTATION COLLABORATIVE,
TOWN OF HUDSON, TOWN OF MERRIMACK, AND THE PLUS COMPANY
FOR TRANSIT SERVICES

MOTION BY ALDERMAN SIEGEL TO RECOMMEND FINAL PASSAGE
MOTION CARRIED

NEW BUSINESS — ORDINANCES — None

Finance Committee - 6/21/2017 Page 4
RECORD OF EXPENDITURES

MOTION BY ALDERMAN SIEGEL THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE
CITY CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES

FOR THE PERIOD JUNE 4, 2017 TO JUNE 15, 2017

MOTION CARRIED

PUBLIC COMMENT

GENERAL DISCUSSION

NON-PUBLIC SESSION

MOTION BY ALDERMAN SIEGEL THAT THE FINANCE COMMITTEE GO INTO NON-PUBLIC SESSION
BY ROLL CALL PURSUANT TO RSA 91-A:3,II(e) TO CONSIDER A PENDING CLAIM OR LITIGATION
WHICH HAS BEEN THREATENED IN WRITING OR FILED AGAINST THE CITY

SECONDED BY ALDERMAN O’BRIEN

A Viva Voce Roll Call was taken, which resulted as follows:

Yea: Alderman Cookson, Alderman Wilshire, Alderman O’Brien
Alderman Clemons, Alderman Caron, Alderman Siegel 6

Nay: 0

MOTION CARRIED

The finance committee went into non-public session at 7:10 p.m.
MOTION BY ALDERMAN O’BRIEN TO COME OUT OF THE NON-PUBLIC SESSION AND RETURN TO

THE FINANCE COMMITTEE MEETING
MOTION CARRIED

MOTION BY ALDERMAN SIEGEL THAT THE FINANCE COMMITTEE SEAL THE MINUTES OF THE NON-
PUBLIC SESSION BY ROLL CALL UNTIL SUCH TIME AS THE MAJORITY OF THE COMMITTEE VOTES
THAT THE PURPOSE OF THE CONFIDENTIALITY WOULD NO LONGER BE SERVED

A Viva Voce Roll Call was taken, which resulted as follows:

Yea: Alderman Cookson, Alderman Wilshire, Alderman O’Brien
Alderman Clemons, Alderman Caron, Alderman Siegel 6

Nay: 0

MOTION CARRIED

The Finance Committee returned to its regular meeting.

Finance Committee - 6/21/2017 Page 5

ADJOURNMENT

MOTION BY ALDERMAN WILSHIRE TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned at 7:16 p.m.

Alderman Ken Siegel
Committee Clerk

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

Filed With: Patricia Piecuch, City Clerk

From: Jim Donchess

Date: June 19, 2017

Re: Emergency Waukesha generator repair at WWTF

Pursuant to 5-90 (G) of the NRO, | have authorized emergency repair of the non-functional Waukesha
generator at the WWTF. The repairs will be performed by Highland Power of Brockton, MA in an amount of
$17,379.

By way of background the Waukesha generator became non-functional on 4/19/17. Since the generator is
outdated WWTF was required to have two turbos rebuilt instead of buying new turbos as replacements.
Due to the nature of this repair, reinstallation of the turbos and the work completed to get the generator
back up and operational, Highland Power was unable to provide a quote prior to completing the work.

Highland Power has an existing contract with the City of Nashua for repairs and has been the sole
provider of repairs and maintenance to the Waukesha generator since 2008. The Waukesha
generator produces electricity for the plant and/or power grid by burning methane produced
through the digestion process.

Attached are copies of the invoices for this work which was completed between 4/15/17 when the
generator failed and 6/1/17 when repairs were completed. Funds are available in the Wastewater
Operating Budget.

Thank you,

cc: DPW Administration

229 Main Street « PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 » NashuaMayor@NashuaNH.gov
www.NashuaNH.gov

HIGHLAND POWER
508-941-6565 (Fax)
86 Intervale St.

Invoice

INVOICE #

Brockton, MA 02302 ,
meen 6/1/2017 | 1207
GILL TO
City of Nashua, New Hampshire
ATT: Accounts Payable
PO Box 2019
Nashua, NH 03061-2019
P.O. NO, TERMS
124204 Net 30
DESCRIPTION QUANTITY RATE AMOUNT
Work done at Power Plant.
Engine backfires and skips under load. Perform
compression test. Verified cylinder compression
okay. OHM tested coils and plug wires. Inspect
and OHM test spark plugs. Number six coil has
high resistance, ordered new coil, Had coil shipped
overnight, arrived late Friday, to be installed on
Monday.
Labor on job: (5/18) :
G. Miskinis 8 : 100.00 800.00
M, Deyoe 8 100.00 800.00
Mileage 110 : 0.90 99.00
Install coil, test run engine. Adjust governor with
laptop. Put building load on with digester gas.
Adjust gas pressure under load. Monitor engine,
okay.
Labor onjob: (5/22)
G. Miskinis 8 - 100.00 800.00
Overtime 0.5 ‘150.00 75.00
M. Deyoe 8 ‘100.06 800.00
Overtime 0.5 150.00 75.00
Mileage 110 0.90 99.00
Thank you for your business.
*) y Total

Page 1

SECTION 02370

EROSION CONTROL
PART 1 —- GENERAL
1.01 WORK INCLUDED:
A. Provide temporary erosion control for the entire duration of project in accordance with
plans, specifications.
1.02 RELATED WORK:
A. Section 02300: EARTHWORK
B. Section 02745: ROAD RESTORATION
C. Section 02920: LOAMING AND SEEDING
1.03 SITE CONDITION:
A. All soil erosion and sediment control measures to be in accordance with standards and

specifications thereof in "Stormwater Management, and Erosion and Sediment Control
Handbook for Urban and Developing Areas in New Hampshire," April 1997, prepared
by Rockingham County Conservation District for NHDES in cooperation with USDA-
SCS.

B. The work area shall be graded, shaped, and otherwise drained in such a manner as to
minimize soil erosion, siltation of drainage channels, damage to existing vegetation,
and damage to property outside the limits of the work area. Silt fences, hay bales
and/or detention basins will be necessary to accomplish this end.

PART 2-— PRODUCTS

2.01

MATERIALS:

A. Stabilized Construction Entrance:

Stabilized construction entrance shall conform to the plans and requirements of the
“Erosion and Sediment Control Design Handbook for Developing Areas of New
Hampshire.”

B. SILTSACK®:

Sediment control devices at catch basins shall be SILTSACK® as manufactured by
Terrafix Geosynthetics, Inc., or approved equal.

2022 Sewer Replacement Project Erosion Control
Nashua, NH 02370-1

HIGHLAND POWER

$4,231.00

Invoice
508-941-6565 (Fax)
86 Intervale St. DATE INVOICE #
A. 02302
Brockton, MA 0230 6/1/2017 1207
BILL TO
City of Nashua, New Hampshire
ATT: Accounts Payable
PO Box 2019
Nashua, NH 03061-2019
P.O. NO, TERMS
124204 Net 30
DESCRIPTION QUANTITY RATE AMOUNT
D. Bernard 4 - 100.00 400.00
Mileage L160 0.90 99.00
Altronic coil (501061) I $4.00 84.00
Shipping (overnight) » 100.00 100.00
Thank you for your business.
“ey Total

Page 2