Search

REPORT OF THE FINANCE COMMITTEE
JANUARY 5, 2022

A meeting of the Finance Committee was held on Wednesday, January 5, 2022, at 7:03 p.m. in the Aldermanic Chamber
and via Zoom. The meeting link information can be found on the agenda.

Mayor Jim Donchess, Chairman, presided.

Members of the Committee present: Mayor Jim Donchess
Alderman Patricia Klee, Vice Chair
Alderman-at-Large Michael B. O’Brien
Alderwoman-at-Large Shoshanna Kelly
Alderman-at-Large Brandon Michael Laws
Alderwoman Elizabeth Lu
Alderman Linda Harriott-Gathright

Also in Attendance: John Griffin, CFO/Comptroller
Kim Kleiner, Administrative Services Director
Kelly Parkinson, Purchasing Manager
David Boucher, Superintendent of Wastewater
Jeff Lefleur, Superintendent of Solid Waste

PUBLIC COMMENT - None

COMMUNICATIONS

From: Kelly Parkinson, Purchasing Manager
Re: Design Phase Services in the amount not to exceed $105,800 funded from 81300 Machinery &
Equipment/Wastewater Fund

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE AND APPROVE A CONTRACT
WITH WRIGHT PIERCE TO PROVIDE PRELIMINARY DESIGN PLANS AND SPECIFICATIONS FOR THE DRY WELL
VALVE AND PIPE REPLACEMENT PROJECT IN AN AMOUNT NOT TO EXCEED $105,800. FUNDING THROUGH
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER; ACTIVITY: WW PLANT DRY WELL VALVE
REPLACEMENT

ON THE QUESTION

David Boucher, Superintendent of Wastewater

Thank you Mr. Mayor. Dave Boucher, Wastewater Superintendent. So this is the hired service of Wright Pierce to do the
preliminary design plans for our dry well valve and pipe replacement project. This project entails replacing all the main
piping in our main building. The piping size is around 36 inches. It’s the piping that is used to collect all the sewerage in
the city and pump it from a low level in the city up two stories for further treatment at the wastewater plant.

It’s a rather large project because this piping on an average day has around 11 million gallons slowing through it and if we
have a storm, | can go up to 50 million gallons. So the tricky part is bypassing this piping so that the work can be done so
that we can replace it. | can answer any questions if there are any.

Mayor Donchess

Allright. Are there any questions, comments?

MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager

Re: Digester Heat Exchanger in the amount not to exceed $57,000 funded from 81300 Machinery &
Equipment/(WVERF (Wastewater)

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE AND APPROVE THE PURCHASE
OF ONE DIGESTER SLUDGE HEAT EXCHANGER (ASSET ID: PDSHX) IN THE AMOUNT OF $57,000 FROM ALFA

Finance Committee — 01/05/2022 Page 2

LAVAL, INC. OF RICHMOND, VA, FOR THE PRIMARY DIGESTER. FUNDING WILL BE THROUGH DEPARMENT:
169 WASTEWATER; FUND: WERF; ACCOUNT CLASSIFICATION: 81 CAPITAL EQUIPMENT

ON THE QUESTION

David Boucher, Superintendent of Wastewater

Dave Boucher, Wastewater Superintendent. This is a major piece of equipment. It’s a heat exchanger. It’s used to heat
the sledge in our primary digester, which is a 1.3 million gallon sledge holding tank. This piece of equipment has reached
its useful life. It is in our wastewater equipment replacement fund program. This company is the only one that makes it
for this digester. | can answer any questions.

Mayor Donchess

Anyone?
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Design & Permitting Services for Phase IV Landfill Change Order #1 in the amount not to exceed $210,000
funded from 54210 Construction Services/Bond

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE AND APPROVE A CHANGE
ORDER TO THE CONTRACT WITH SANBORN HEAD AND ASSOCIATES, INC. TO COMPLETE THE PROCESS OF
PERMITTING THE PHASE IV LINED LANDFILL WITH NHDES, PEPARE CONSTRUCTION PLANS,
SPECIFICATIONS, AND BID DOCUMENTS, AND PERFORM BID PHASE SERVICES IN THE AMOUNT NOT TO
EXCEED $210,000. FUNDING WILL BE THROUGH DEPARTMENT: 168 SOLID WASTE; FUND: BOND; ACTIVITY:
LANDFILL EXPANSION PHASE III & IV

ON THE QUESTION

Jeff Lafleur, Superintendent of Solid Waste

Yes thank you Mr. Mayor. This requests is to like it says to complete the permitting process for the Phase IV landfill which
will give us 30 plus years of air space much needed for the city. There’s a bunch of items that is entailed into this
process. It’s a completeness review of a letter that we have to submit to DES. Design review letters, alteration of terrain
— we have to send a letter into that. This would include all the support and meetings that are need for all of this.

Mayor Donchess

All right, anyone?

Alderman O’Brien

Thank you. Mr. Lafleur you did say this will increase the life expectancy 30 years?

Jeff Lafleur, Superintendent of Solid Waste

Yes, Sir. This is the fill between the two valleys — the valley filled between the two hills. This is the one we're trying to get
permitted before any big changes at DES happen.

Alderman O’Brien

Well done. | thought that window was getting very shorter over the years. I’m glad you’re looking into this because we
would be in a mess if we didn’t. Thank you.

MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Solid Waste Equipment Storage Structure in the amount not to exceed $352,375 funded from 54210 Construction
Services/Bond

Finance Committee — 01/05/2022 Page 3

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE AND APPROVE A CONTRACT
WITH CLEARSPAN FABRIC STRUCTURES INTERNATIONAL OF GLASTONBURY, CT, IN

THE AMOUNT OF $352,375.00 TO CONSTRUCT A 65’ WIDE BY 220’ LONG TRUSS BUILDING TO PARK THE
SOLID WASTE DEPARTMENT’S COLLECTION TRUCKS UNDER. PRICING IS THROUGH SOURCEWELL
CONTRACT #091319-CSS. FUNDING WILL BE THROUGH DEPARMENT: 168 SOLID WASTE; FUND: BOND;
ACTIVITY: SW EQUIPMENT COVERAGE/S TORAGE

ON THE QUESTION

Jeff Lafleur, Superintendent of Solid Waste

Thank you. Jeff Lefleur, Superintendent of Solid Waste. As you all know, this has been a big project that we’ve been
trying to do over the past ten years since I’ve been Superintendent trying to get all of our collection equipment vehicles
underneath a canopy to help prolong the life of the vehicles instead of having them out in the weather. This is also to help
keep the snow off the tops of the roofs of the trucks. We have a very hard time cleaning off the tops of the trucks with
snow brushes after a big snowstorm. So this would help alleviate any of that making us more safe out on the roads.

Alderwoman Klee

Thank you and thank you Mr. Lefleur for bringing this forward. | think that’s really important. We have a law in New
Hampshire but | know your trucks would be excluded because it would be difficult to get to them. A lot of people have lost
their lives from snow coming off the tops of the trucks. Thank you putting this through.

Jeff Lafleur, Superintendent of Solid Waste

Thank you so much.

Alderman O’Brien

Yes, | just wondered which facility is this going to be built at. Is this going to be part of the phasing as we look at the solid
waste landfill or is this going in the current location of Stadium Drive?

Jeff Lafleur, Superintendent of Solid Waste

Great question. This is going over at the landfill. It’s going to be kind of behind where the new DPW building is being
built. The good thing about with this clearspan structure is if it ever has to be moved, it’s able to be disassembled and
moved. That was one of the big deciding factors in purchasing this.

Alderman O’Brien

Brilliant because that would go hand in hand with the new administration building that hopefully will be built at that facility,
correct?

Jeff Lafleur, Superintendent of Solid Waste

Yes, Sir.

Alderman O’Brien

Outstanding. Thank you.

Mayor Donchess

Anyone have comments, questions?
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Design & Permitting Services for Phase Ill, Stage 2 Landfill Change Order #1 in the amount
not to exceed $91,000 funded from 81650 Land Improvements/ 81100 Capital Improvements /Bond

Finance Committee — 01/05/2022 Page 4

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE AND APPROVE A CHANGE
ORDER TO THE CONTRACT WITH SANDBORN HEAD AND ASSOCIATES, INC. TO PREPARE AND SUBMIT A
NHDES TYPE II] PERMIT MODIFICATION, PREPARE PLANS, SPECIFICATIONS AND BID DOCUMENTS, AND
PERFORM BID-PHASE SERVICES FOR THE CONSTRUCTION OF THE PHASE Ill, STAGE 2 LINED LANDFILL
EXPANSION IN THE AMOUNT NOT TO EXCEED $91,000. FUNDING WILL BE THROUGH DEPARTMENT: 168
SOLID WASTE; FUND: BOND; ACTIVITY: LANDFILL EXPANSION PHASE III & IV

ON THE QUESTION

Jeff Lafleur, Superintendent of Solid Waste

Thank you. Jeff Lafleur, Superintendent of Solid Waste. When we opened up our new landfill in the Phase III, we knew
that there was going to be a second phase to this. With the length of time that has taken DES to approve permits and
everything, we need to get this moving to gain some more air space. We'll gain probably another three of four more years
of air space in the Phase III landfill by doing this design. It’s called a “zig zag”. It’s designed to gain more air space for
the city. So this is the application being submitted and Sanborn Head taking care of all of the paperwork just like for
Phase IV.

Mayor Donchess

Anyone?
MOTION CARRIED

UNFINISHED BUSINESS - None

NEW BUSINESS — RESOLUTIONS - None

NEW BUSINESS —- ORDINANCES - None

RECORD OF EXPENDITURES

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE
CITY CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIOD FROM
DECEMBER 10, 2021 TO DECEMBER 31, 2021 AND APPROVE IT

MOTION CARRIED

GENERAL DISCUSSION - None

PUBLIC COMMENT - None

REMARKS BY THE ALDERMEN

Alderman Klee

Thank you. I'd just like to say goodbye to Alderman Harriott-Gathright and Alderman Brandon Laws. It’s been great
working with you and | hope to be doing it soon maybe in another two years or ... I’m sorry and Alderwoman Lu. |
apologize. | forgot that that entire row with the exception of Alderman Jette. It’s been a pleasure serving with you on this
Committee. | hope to see you soon, maybe in two years. Thank you.

Mayor Donchess

I’m sure you’re speaking for all of us.
Alderman Laws

You know we like to hear it.

Finance Committee — 01/05/2022 Page 5

Alderman O’Brien

Mr. Mayor, | would have remembered Alderman Lu.

Mayor Donchess

Alderman Laws, Alderwoman Lu — thank you for serving the city and serving on the Finance Committee for the last two
years. Would you like me to add more?

Alderman Laws
You can give a shout out to Sophia how beautiful she is. That’s it. You can say that too.

Mayor Donchess

All right, anyone else?

NON-PUBLIC SESSION - None

ADJOURNMENT

MOTION BY ALDERMAN KLEE TO ADJOURN, BY ROLL CALL
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED
The Finance Committee meeting was adjourned at 7:16 p.m.

Alderman Linda Harriott-Gathright,
Committee Clerk

FINANCE COMMITTEE
FEBRUARY 2, 2022

7:00 Aldermanic Chamber and Zoom

Join Zoom Meeting: https://us02web.zoom.us//87933401087?pwd=TXpBOEFDbTltaEpkMVJYcWY4d1V1Zz…
Meeting ID: 879 3340 1087 Passcode: 965378

By telephone: 1-929-205-6099 Meeting ID: 879 3340 1087 Passcode: 965378

If there is a problem with the audio, please dial 603-589-3329 to advise.

ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

From: Kelly Parkinson, Purchasing Manager
Re: Software Licensing: Benefits Administration in the amount not to exceed $480,000 funded from 54400
Software Licensing/Benefits Internal Service Fund (Administrative Services)

From: Kelly Parkinson, Purchasing Manager
Re: Motorcycle in the amount not to exceed $26,220 funded from 81500 Vehicles/CERF (Police)

From: Kelly Parkinson, Purchasing Manager
Re: Water Quality Testing Change Order in the amount not to exceed $40,795 funded from 53107
Architect & Engineering Services/Solid Waste Fund (Solid Waste)

From: Kelly Parkinson, Purchasing Manager
Re: Interpretive Historic Signage in the amount not to exceed $35,731 funded from 81700 Infrastructure
Improvements/Bond (Engineering)

From: Kelly Parkinson, Purchasing Manager
Re: East Hollis and Bridge Street Intersection Improvements in the amount not to exceed $440,939.27
funded from 53107 Architect & Engineering Services/NHDOT Grant (Economic Development)

From: Kelly Parkinson, Purchasing Manager
Re: Environmental Permitting in the amount not to exceed $225,365 funded from 53107 Architect &
Engineering Services/Riverfront TIF Fund (Economic Development)

UNFINISHED BUSINESS

NEW BUSINESS — RESOLUTIONS

NEW BUSINESS — ORDINANCES

RECORD OF EXPENDITURES

GENERAL DISCUSSION

PUBLIC COMMENT

REMARKS BY THE ALDERMEN

NON-PUBLIC SESSION

ADJOURNMENT

City of Nashua

Purchasing Department
Administrative Services Division

229 Main Street - Nashua, NH 03060

January 26, 2022
Memo #22-228

TO: Mayor Donchess
Finance Committee

SUBJECT: Software Licensing: Benefits Administration in the amount not to exceed $480,000
funded from 54400 Software Licensing/Benefits Internal Service Fund

Please see attached communications from Kimberly Kleiner, Director of Administrative Services, dated
January 24, 2022 for project specific details related to this purchase. Below please find a summary of the

purchase approval request:

Item:

Value:
Vendor:
Department:
Source Fund:

Ordinance:

A competitive bidding RFP for this project was issued in December 2021 and the following bids were

3-year Licensing for online benefits administration software
$160,000/year for 3 years to total $480,000

Alight Solutions
113 Benefits

54400 Software Licensing/ Benefits Internal Service Fund

Pursuant to NRO § 5-84 Special purchase procedures (A)/10 Commodity items
which are generally available for a publicly advertised price in national or online

sources, and are not customized by the vendor for individual purchasers.

received:
Vendor Location Amount Note
Alight $188,740/yr_ | Negotiated lower rate of $155,900/yr
Benefitexpress $191,560/yr
Workpartners $129,925/yr

We recommend this bid to be awarded to the vendor who best met the RFP specified requirements.

The Administrative Services Division: Benefits Department, and the Purchasing Department respectfully

request your approval of this contract.

Regards,

Kelly Parkinson

Purchasing Manager

Ce: K Kleiner
J Graziano

(603) 589-3330
Fax (603) 594-3233

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Mayor Jim Donchess

Date: January 26, 2022

Re: Multi-Year Contract Award — Software Licensing: Benefits Administration

Pursuant to NRO: § 5-74/B: A contract that extends from the current fiscal year into succeeding

fiscal year(s) in which no funds have been appropriated nor otherwise designated for this purpose
shall be approved by the full Board of Aldermen before the contract shall become binding on the

City.

The Finance Committee has approved and placed on file the notification of the award of the
referenced contract at the February 2, 2022 meeting and as such | am requesting the full Board of
Alderman approve the following contract:

Item: 3-year Licensing for online benefits administration software
Value: $160,000/year for 3 years to total $480,000
Vendor: Alight Solutions
Purchasing Memo#: 22-228 dated January 26, 2022
Contract Term: 3 years
Thank you.

229 Main Street * PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 * NashuaMayor@NashuaNH.gov
www. NashuaNH.gov

Board of Aldermen Page 32
June 14, 2016

A Viva Voce Roll Call was taken, which resulted as follows:

Yea: Alderman Clemons, Alderman Schoneman, Alderman McGuinness , 4
Alderman LeBrun

Nay: Alderman Wilshire, Alderman Dowd, Alderman Caron, 7
Alderman Siegel, Alderman O’Brien, Alderman Lopez,
Alderman McCarthy

MOTION FAILED

President McCarthy

The motion fails. The motion before us is for final passage. Is there any further discussion?

A Viva Voce Roll Call was taken, which resulted as follows:

Yea: Alderman Wilshire, Alderman Dowd, Alderman Caron, 8
Alderman Siegel, Alderwoman Melizzi-Golja, Alderman O’Brien,
Alderman Lopez, Alderman McCarthy

Nay: Alderman Clemons, Alderman Schoneman, Alderman McGuinness, 4
Alderman LeBrun,

MOTION CARRIED
Ordinance O-16-003 declared duly adopted as amended.

O-16-010
Endorser: Alderman-at-Large David W. Deane
ADOPTION OF AMENDMENTS TO MERIT EMPLOYEE RULES AND REGULATIONS EFFECTIVE
JULY 1, 2016

given its second reading;

MOTION BY ALDERMAN CLEMONS FOR INDEFINITE POSTPONEMENT OF O-16-010

ON THE QUESTION

Alderman Clemons

With regards to the indefinite postponement, this was discussed at length in committee as well as with
the Personnel Advisory Board and with input from the Mayor as well as Mr. Griffin and Mr. Budreau. In
committee, it was discussed that we should probably look at a real comprehensive overhaul of the merit
schedule. Therefore, the committee recommends indefinite postponement.

MOTION CARRIED

Ordinance O-16-010 declared indefinitely postponed.

Board of Aldermen Page 33
June 14, 2016

O-16-011
Endorsers: Alderman Don LeBrun
Alderman Ken Siegel
Alderman David Schoneman
Alderman Tom Lopez
ADOPTING PROVISIONS FOR REDUCED TAXATION FOR CERTAIN CHARTERED
PUBLIC SCHOOL FACILITIES
e Tabled at Full Board Level — 5/10/16

O-16-012
Endorser: Mayor Jim Donchess
MOVING PARKING OVERSIGHT AND MANAGEMENT FROM THE TRANSPORTATION
DEPARTMENT IN THE COMMUNITY DEVELOPMENT DIVISION TO THE OFFICE OF
ECONOMIC DEVELOPMENT IN THE MAYOR’S OFFICE

given its second reading;

MOTION BY ALDERMAN CLEMONS FOR FINAL PASSAGE OF O-16-012
MOTION CARRIED

Ordinance O-16-012 declared duly adopted.
NEW BUSINESS — RESOLUTIONS

R-16-039
Endorsers: Mayor Jim Donchess
Alderwoman Mary Ann Melizzi-Golja
Alderman Tom Lopez
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Don LeBrun
Alderman-at-Large Lori Wilshire
AUTHORIZING THE CITY OF NASHUA TO ENTER INTO CONTRACTS WITH NASHUA
COMMUNITY COLLEGE, RIVIER UNIVERSITY, DANIEL WEBSTER COLLEGE, TOWN OF
HUDSON, TOWN OF MERRIMACK, SOUHEGAN VALLEY TRANSPORTATION
COLLABORATIVE, AND THE PLUS COMPANY FOR TRANSIT SERVICES
Given its first reading; assigned to the FINANCE COMMITTEE by President McCarthy

R-16-040
Endorsers: Alderwoman Mary Ann Melizzi-Golja
Alderman-at-Large Lori Wilshire
Alderman Benjamin M. Clemons
Alderman Richard A. Dowd
Alderman June M. Caron
Alderman Ken Siegel
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Tom Lopez
Alderman-at-Large Brian S. McCarthy
AUTHORIZING THE MAYOR AND CITY TREASURER TO ISSUE BONDS NOT TO EXCEED
THE AMOUNT OF ONE MILLION SIX HUNDRED FIFTY THOUSAND DOLLARS ($1,650,000)
FOR THE SPIT BROOK ROAD FIRE STATION 3 BUILDING RENOVATIONS
Given its first reading;