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City of Nashua, New Hampshire
Uncompleted Project Status Report

FY 2016
Division: Information Technology
Department: Information Technology

Per NRO 5-134-c, the Financial Services Division shall report to the Board of Aldermen the status of all uncompleted projects.

“Project type” as defined by the ordinance is any one of the following:

(1) An endeavor requiring expenditure in excess of $50,000

(2) The purchase, construction, replacernent or rehabilitation of any physical facility, including but not limited to, roads, buildings,
bridges, and sewerage, with an anticipated life in excess of ten (10) years

(3) The acquisition of tangible personal property with an anticipated life in excess of ten (10) years

(4) The acquisition of land or any interest in land

(5) Surveys or studies relative to the aforementioned categories

(6) Contractual services provided to the city

: : 2 Funding Required
. Project : . : Accounting Activity # Account . Budget Funds Funds Percent
P tN: Brief D tion of P’ t
royect Name Type Tref Mescripton of Frojec Unit /Account| (if applicable) Name Source of Funding Amount Expended Encumbered |Complete . .. ee
rojec
NGIN (including ERP) (3) |The remaining components remaining to 22.5010 1010 City-wide "ERP" |General Obligation 7,500,000 6,514,741 344,252 87% 641,007
complete the NGIN project are: System Bonds

Document Management, Property
Tax/Utility Billing and Licensing and
Permitting.

Page 5

City of Nashua, New Hampshire
Uncompleted Project Status Report

FY 2016
Division: Fire
Department: Fire

Per NRO 5-134-c the Financial Services Division shall report to the Board of Aldermen the status of all uncompleted projects.

"Project type" as defined by the ordinance is any one of the following:

(1) An endeavor requiring expenditure in excess of $50,000

(2) The purchase, construction, replacement or rehabilitation of any physical facility, including but not limited to, roads, buildings,

bridges, and sewerage, with an anticipated life in excess of ten (10) years
(3) The acquisition of tangible personal property with an anticipated life in excess of ten (10) years
(4) The acquisition of land or any interest in land
(5) Surveys or studies relative to the aforementioned categories
(6) Contractual services provided to the city

Accounting Unit Activity # Account . Budget Percent Funding Required
7 7 Source of Fundi F
Project ‘Account (if applicable) Name © ob sDnOInE Amount unds Expended | Funds Encumbered Complete | to Complete Project
Project Name Type Brief Description of Project

Renovations/Deferred (2) | Ongoing projects at various 52.1001 1100 Cap Improvements - (General Fund Appropriations 50,000 13,369 - 27% 36,631
maintenance to existing stations with many repairs/ FY2016 Fire Deferred
facilities maintenance needs Maintenance
Fire Truck Replacement (3) [Purchase of replacement fire 52.5040 2101 Cap Project - Fire (General Obligation Bonds 530,223 - 530,223 0% $0

truck with a life span of 15 Trucks Replacement

years
Fire Station Renovations (2) |Spitbrook Road Fire Station 52.5040 2013 Cap Project - Spitbrook |General Fund Appropriations 70,000 - 13,250 0% 56,750

Renovation Road Fire Station

Renovation

Page 6

City of Nashua, New Hampshire
Uncompleted Project Status Report

FY 2016
Division: Other Public Safety
Department: Citywide Communication

Per NRO 5-(34-c, the Financial Services Division shall report to the Board of Aldermen the status of all uncompleted projects.

"Project type" as defined by the ordinance is any one of the following:

(1) An endeavor requiring expenditure in excess of $50,000

(2) The purchase, construction, replacement or rehabilitation of any physical facility, including but not limited to, roads, buildings,
bridges, and sewerage, with an anticipated life in excess of ten (10) years

(3) The acquisition of tangible personal property with an anticipated life in excess of ten (10) years

(4) The acquisition of land or any interest in land

(5) Surveys or studies relative to the aforementioned categories

(6) Contractual services provided to the city

Project

. . 7 . Accounting Unit Activity # Account . Budget Funds Percent Funding Required
P tN Brief D. tion of Project : * Si f Fund F
roject Name Type mel Description of Fraye ‘Account (if applicable) Name ource of Sunding Amount unds Expended Encumbered Complete | to Complete Project
Radio Communication (3) [Replacement and upgrade to the radio system 57.5050 2008 Cap Proj - Radio General Obligation Bonds 7,600,000 6,259,712 548,104 82.36% 792,184
Upgrade infrastructure to meet the future radio ‘Communication Upgrade

communication standards set forth by the
Federal Communications Commission

Page 7

City of Nashua, New Hampshire
Uncompleted Project Status Report

FY2016
Division: Public Works
Department: Engineering/Parks & Recreation/Street/Solid Waste/Wastewater

Per NRO 5-134-c, the Financial Services Division shall report to the Board of Aldermen the status of all uncompleted projects.

"Project type" as defined by the ordinance is any one of the following:

(1) An endeavor requiring expenditure in excess of $50,000

(2) The purchase, construction, replacement or rehabilitation of any physical facility, including but not limited to, roads, buildings,
bridges, and sewerage, with an anticipated life in excess of ten (10) years

(3) The acquisition of tangible personal property with an anticipated life in excess of ten (10) years

(4) The acquisition of land or any interest in land

(5) Surveys or studies relative to the aforementioned categories

(6) Contractual services provided to the city

“Funding Required
Project Accounting Unit Activity # Account Budget Funds Percent to Complete
Project Name Type Brief Description of Project /Account (if. applicable) Name Source of Funding Amount Fuads Expended Encumbered Complete Project
Consent Decree Operational (2) [Consent Decree Operational Projects 69.6200.950 1040 Consent Decree Operational | Wastewater Fund Retained 840,147 141,776 25,982 17% 672,389
Earrnings
Sewer Structures (2) {Sewer Structures 69.6200.950 1043 Sewer Structures Wastewater Fund Retained 1,563,990 997,210 466,900 64% 99,880
Earmings
Storage Tanks (2) |CSO Consent Decree Project - Involves 69.6200.950 1044 Storage Tank General Obligation Bonds 5,764,964 4,309,787 1,229,390 75% 225,787
installation of Storage Tank
CSO Flooding (2) [Separation of low lying CSO areas 69.6200.950 1045 CSO Flooding ‘Wastewater Fund Retained 4,454,400 105,153 - 2% 4,349,247
Earmings
Sec Clarified Aeration Blower] (2) Rehabilitation of aeration basins & 69.6200.950 1046 Sec Clarified Aeration |General Obligation Bonds 4,160,973 4,047,057 47,041 97% 66,875
secondary clarifier concrete surfaces and Blower Rehab
i eS
Screening & Disinfection {2) {Screening & Disinfection Facility 69.6200.950 1050 Screening & Disinfection |State Revolving Loan Funds 19,625,000 14,909,276 163,714 76% 4,552,011
Facility Facility
Wastewater Fund Retained 160,000
Earmings
Storm water Abatement (2) {Storm water Control Projects 69.6200.950 1051 Storm water Abatement [Wastewater Fund Retained 1,365,666 $12,380 12,615 38% 840,671
Earrnings
Sewer Rehab (2) |Replacement and repair of sewers and 69.6200.950 1052 Sewer Rehab Wastewater Fund Retained 3,484,006 1,490,493 1,276,701 43% 716,812
associated structures Earrnings
Sludge Dewatering (2) |Replacement of biosolid presses 69.6200.950 1053 Sludge Dewatering General Obligation Bonds 5,666,516 5,661,571 9,784 99% 45,161
69.6200.975 Wastewater Equipment 50,000
Replacement Fund
Paving Program (2) |Paving Program 61.1001 1055 Paving Program Motor Vehicle Permit Fees 1,400,000 887,955 3,065,732 22% 140,313
Highway Block Grant 2,694,000
Sidewalk Program (2) {Sidewalk Program 61.1001 1057 Sidewalk Construction |General Fund Appropriations 75,000 35,713 3,134 48% 36,153
Manchester Str Bridge {2} |Replacement of bridge over Pennichuck 60.5200 1058 Manchester St Bridge General Fund Appropriations 426,300 2,310,600 256,720 82% 247,907
Brook. Cost sharing with Town of Construction
Merrimack and NH-DOT. The project is
80% funded by the NHDOT Statewide
Bridge Funds.
State/Federal Grant Funds 2,248,402
Other 140,525
Route L01-A Widening & {2} |Improvements to 101-A between Somerset 60.5200 1060 RTIOIA State/Federal Grant Funds 6,322,000 368,964 49,586 6% 5,903,450
Reconstruction Plaza and Celina Avenue Awaiting word Widening/Recon
from State on funding to schedule
completion of project.
Broad Street Parkway (2) [Design and construction of the Broad 60.5700 1061 Broad Street Parkway [General Obligation Bonds 37,600,000 46,385,528 5,154,173 68% 16,567,299
Street parkway State/Federal Grant Funds 30,507,000

Page 8

City of Nashua, New Hampshire

Uncompleted Project Status Report

FY2016
Division:
Department:

Public Works

Engineering/Parks & Recreation/Street/Sotid Waste/Wastewater

Per NRO 5-134-c, the Financial Services Division shall report to the Board of Aldermen the status of all uncompleted projects.

"Project type” as defined by the ordinance is any one of the following:

(1) An endeavor requiring expenditure in excess of $50,000

(2) The purchase, construction, replacement or rehabilitation of any physical facility, including but not limited to, roads, buildings,
bridges, and sewerage, with an anticipated life in excess of ten (10) years

(3) The acquisition of tangible personal property with an anticipated life in excess of ten (10) years

(4) The acquisition of land or any interest in land

(5) Surveys or studies relative to the aforementioned categories

(6) Contractual services provided to the city

Funding Require
Project Accounting Unit Activity # Account Budget Funds Percent to Complete
Project Name Type Brief Description of Project ‘Account _{if applicable) Name Source of Funding _ Amount Funds Expended Encumbered Cc 1 Project
Safe Rts to School (2) [Intersection Improvements 60.3230 1064 Safe Routes to School =‘ [State/Federal Grant Funds 128,433 20,511 - 15% 117,922
General Fund Appropriations 10,000
Lined Landfill Exp II (2) [Phase II Lined Landfill expansion 68.6000.950 1068 Landfill Expansion General Obligation Bonds 7,400,000 7,487,737 - 99.5% 37,263
Other - Contribution 125,000
Rotary Common (2) |Rotary Common Improvements 77,5150 1070 Rotary Common Federal Grant Funds 247,991 524,357 - 96% 23,634
Improvements Improvements
State/Federal Grant Funds 200,000
Contributions 100,000
Cap Improvements Pools (2) |Repairs/Upgrades Pools & Parks 77.1001 1071 Park/Rec Upgrdes & General Fund Appropriations 119,591 101,478 3,595 85% 14,518
Repairs
Loop Traffic Signal Project (2) |CMAQ Loop Traffic Signal Project 60.5200 1072 Loop Traffic Signal Exp |General Fund Appropriations 282,065 2,309,979 91,926 95% 19,535
State/Federal Grant Funds 1,937,152
Trust/Reserve Funds 202,223
West Hollis St Bike Path (2) | West Hollis Street Bike Path 60.3230 1079 W. Hollis St Bike Path [Other - Contributions 6,931 4,454 - 64%) 2A17
Inflow & Infiltration (2) [Inflow & Infiltration projects 69.6200.950 1093 Inflow & Infiltration ‘Wastewater Fund Retained 500,000 112,875 163,472 23% 223,652
Earrings
FEMA Hazard Mitigation (2) |Hazard Mitigation Project 69.6200.950 1094 FEMA Haz Mitigation {FEMA Disaster Assistance Funds 50,593 3,993 - 8% 46,600
Main Street (2) {Main Street improvements 61.1010 2000 Main Street Project Prior Year Escrows 2,821,033 2,364,641 77,509 84% 378,883
"Funding to Date” 61.1001 General Fund Appropriation
TF60.7528 Trust/Reserve Funds
TF60,7530
Dublin/Fremont Intersection (2) [improvements Dublin/Fremont TF60.7529 2001 Dublin/Fremont Trust/Reserve Funds 25,000 7 - 0% 25,000
Intersection Intersect'n
E. Hollis St Gateway (2) JE. Hollis St Gateway Improvements 60.5200 2002 E. Hollis St Gateway ‘Wastewater Fund Retained 55,000 86,475 23,289 719% 236
Improvements Improvements Project {Earrnines
General Fund Appropriation 40,000
Contributions 15,000
Southwest Park Road (2) {Land purchase -road improvements 60.5200 2003 Land purchase -road General Fund Appropriation 60,594 77,530 3,520 96% 30
Improvements improvements
Prior Year Escrows 20,486
Merrimack River Levee- (2) | Repairs Merrimack River Levee. 69.6200.950 2030 Merrimack River Levee- | Wastewater Fund Retained 150,000 21,826 - 15% 128,174
Remedial Mechanical Equipment Upgrade; Repairs Remedial Earmings
to Purnp; Per Report of Army Corp Of
Engi s 2012
Bridge St Overflow (2) |Overlow detention basin 69.6200.950 2031 Bridge St Overflow Wastewater Fund Retained 2,590,000 55,677 - 2% 2,534,323
Teconfiguration/relocation Detention Basin Earrnings
Effluent Defoamant Chemical (2) | ]Effluent Defoamant Chemical Bldg 69.6200.950 2032 Effluent Defoament ‘Wastewater Fund Retained 565,000 - - 0% 565,000

Bldg

Chemical Bldg.

Earrnings

Page 9

City of Nashua, New Hampshire

Uncompleted Project Status Report

FY2016
Division:
Department:

Public Works

Engineering/Parks & Recreation/Street/Solid Waste/Wastewater

Per NRO 5-134-c, the Financial Services Division shall report to the Board of Aldermen the status of all uncompleted projects.

“Project type” as defined by the ordinance is any one of the following:

(1) An endeavor requiring expenditure in excess of $50,000
(2) The purchase, construction, replacement or rehabilitation of any physical facility, including but not limited to, roads, buildings,
bridges, and sewerage, with an anticipated life in excess of ten (10) years
(3) The acquisition of tangible personal property with an anticipated life in excess of ten (10) years
(4) The acquisition of land or any interest in land
(5) Surveys or studies relative to the aforementioned categories
6) Contractual services provided to the city”

Funding Required
Project Accounting Unit Activity # Account Budget Funds Percent to Complete
Project Name Type Brief Description of Project ‘Account (if applicable) Name Source of Funding _ Amount Funds Expended | _Encumbered Complete Project
Headworks Project (2) |Headworks Project 69.6200.950 2033 Design Headworks State Revolving Loan Funds 3,800,000 323,269 3,181,853 9% 294,878
Project
Scum & Tank Drain Upgrade @) [Scum & Tank Drain Upgrade 69.6200.975 2034 Scum & Tank Drain ‘Wastewater Equipment 645,302 556,665 65,730 86%, 22,907
Upgrade Replacement Fund
Pump Station Upgrade (2) ‘}Pump Stations Upgrade 69.6200.975 2035 Pump Stations Upgrade |Wastewater Equipment 1,750,000 159,556 15,121 9% 1,575,323
Replacement Fund
Security Equipment at WW (2) {Security Equipment 69.6200.950 2036 Security Equipment State/Federal Grant Funds 94,500 - $2,532 0% 11,968
Amherst St Traffic (2) JAmberst Street Traffic Improvements 60.5200 2050 Amherst St Traffic General Obligation Bonds 1,004,000 8,644 1,012 1% 1,570,963
Improvements Improvements
Other - Contribution 507,000
Trust/Reserve Funds 69,619
Soil Wall (2) |Landfill soil wall construction 68.6000.950 2400 Landfill Soil Wall Solid Waste Appropriation 682,445 411,617 114,935 60% 158,893
Transfer from General Fund
Landfill Gas Expansion (2) Expansion of the landfill gas collection 68.6000.950 2401 Landfill Gas Expansion {Solid Waste Appropriation 428,120 392,572 - 92%) 35,548
system General Fund Appropriation
LED Lighting (2) |LED Street Lighting 60.5200 2051 LED Street Lighting General Obligation Bonds 2,200,000 - - 0%' 2,200,000
Labine - Legacy Park (2) [Park and Playground Equipment Labine 77.5150 2057 Park and Playground Contribution 155,000 - 0%! 245,336
Legacy Park Equipment Labine
Leeacv Park
General Fund Appropriation and 55,000
Escrow
Federal Grant Funds 50,952
Trust/Reserve Funds 35,336

Page 10

City of Nashua, New Hampshire
Uncompleted Project Status Report

FY 2016

Division:

Department:

Education

Nashua School District

Per NRO 5-134-c the Financial Services Division shall report to the Board of Aldermen the status of all uncompleted projects.

"Project type" as defined by the ordinance is any one of the following:

(1) An endeavor requiring expenditure in excess of $50,000

(2) The purchase, construction, replacement or rehabilitation of any physical facility, including but not limited to, roads, buildings,

bridges, and sewerage, with an anticipated life in excess of ten (10) years
(3) The acquisition of tangible personal property with an anticipated life in excess of ten (10) years
(4) The acquisition of land or any interest in land
(5) Surveys or studies relative to the aforementioned categories
(6) Contractual services provided to the city

Project Name Project Brief Description of Project Accounting Unit / Activity # Account Source of Funding Budget Funds Funds Percent Funding Required
Type ‘Account (if applicable) Name Amount Expended Encumbered ] Complete | to Complete Project
Deferred Maintenance (2) |Ongoing maintenance projects | 91.1001.994600 1075 Cap Project - School, |General Fund Appropriations 912,050 617,442 280,287 68% 14,321
at various schools. Deferred Maintenance
HVAC Replacement & (2) |HVAC System replacement & | 91.5800.204600 1011 Cap Project - School |General! Obligation Bonds 11,288,771 6,550,547, 3,362,211 58% 1,376,013

Building Renovation

building renovation at Sunset
Heights Elementary school

HVAC Improvements
& Renovations

Page 11

Jim Donchess
Mayor City of Nashua

To: Board of Aldermen
From: Jim Donchess
Date: 6/2/16

Re: Contract Award with Sanborn, Head & Associates for Gas Collection and Control Services

Pursuant to NRO § 5-74 (B), which states that a contract that extends from the current fiscal year into
succeeding fiscal year(s) in which no funds have been appropriated nor otherwise designated for this
purpose shall be approved by the full Board of Aldermen before the contract shall become binding on the
City.

The Finance Committee approved the award of the below referenced contract at their June 1, 2016 meeting.
| am requesting the concurrence and approval of the full Board of Aldermen for the award of the following

contract:

Contract award with Sanborn, Head & Associates for Gas Collection and Control Services - Attached please
find Purchasing Manager’s Memo # 16-142 regarding this contract. This contract is for the remainder of
FY16 and all of FY17.

229 Main Street + PO Box 2019 « Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 * NashuaMayor@NashuaNH.gov
www.NashuaNH.gov

(oa) THE CITY OF NASHUA “the Gate City
% ig Financial Services

is 2h ao

Purchasing Department

May 26, 2016
Memo #16-142

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: TO APPROVE A PROFESSIONAL SERVICES CONTRACT WITH SANBORN, HEAD &
ASSOCIATES, INC FOR GAS COLLECTION AND CONTROL SERVICES (VALUE:

$45,000)
DEPARTMENT: 168 SOLID WASTE; FUND: SOLID WASTE
ACCOUNT CLASSIFICATION: 81 CAPITAL IMPROVEMENTS

Please see attached communication from Jeff Lafleur, Solid Waste Department Superintendent dated
May 26, 2016 for the information related to this purchase.

Pursuant to § 5-83 Professional services. A. (2) Specific experience with similar projects; or earlier
phases of the same project.

The Solid Waste Department Superintendent, Board of Public Works (May 26, 2016) and the Purchasing

Department recommend the award of this contract in an amount of $45,000 to Sanborn, Head &
Associates, Inc. of Concord, NH.

Respectfully,

Dan Kooken
Purchasing Manager

Cc: J Lafleur L Fauteux

229 Main Street « Nashua, New Hampshire 03061 « Phone (603) 589-3330 « Fax (603) 589-3344

City of Nashua
Planning & Zoning 589-3090

; rE,
Planning Department Fax 589-3119

229 Main Street WEB www.Nashuanh.gov
Nashua, New Hampshire 03061-2019

June 03, 2016

MEMORANDUM

To: Jim Donchess, Mayor
Brian S. McCarthy, President of the Board of Aldermen

Richard Dowd, Chair, Aldermanic Budget Review Committee

Members of the Board of Aldermen
Division Directors ee

From: Roger L. Houston, Planning Director and CIC Secretary

Re: Amendment to FY2017 Capital Improvement Program to include the Rail
Trail Lighting Program, Prioritized as a Short-Term “A-1” Project; and the
Southwest Park Rectangular Fields, Prioritized as a Long-Term Priority
“B_-3”

At the Nashua City Planning Board’s meeting of June 02, 2016, the Planning
Board voted to accept and favorably refer the proposed amendment to the FY2017
Capital Improvements Program to include the Rail Trail Lighting Program,
Prioritized as a Short-Term “A-1” Project; and the Southwest Park Rectangular
Fields, Prioritized as a Long-Term Priority “B-3”and added it to the 6 year plan for

FY2017 and FY2022.

This recommendation by the Planning Board is required by City Charter Subpart A
(Section 77-a). Attached you will find the communications and attachments that
will be inserted into the previously recommended FY2017 Capital Improvements
Program, and also attached is supplemental information given to the CIC.

If you have any questions regarding this communication, please contact me at 589-
3112.

CC: Kimberly Kleiner, Special Assistant to the Mayor
Susan Lovering, Aldermanic Legislation Manager
Dan Kelly, Chair, Capital Improvements Committee and NCPB
Capital Improvements Committee Members