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Board of Aldermen Page 26
April 26, 2016

ADJOURNMENT

MOTION BY ALDERMAN WILSHIRE THAT THE APRIL 26, 2016, MEETING OF THE BOARD OF
ALDERMEN BE ADJOURNED

A Viva Voce Roll Call was taken, which resulted as follows:
Yea: Alderman Wilshire, Alderman Clemons, Alderman Cookson, 13
Alderman Dowd, Alderman Caron, Alderman Siegel,
Alderman Schoneman, Alderwoman Melizzi-Golja,
Alderman McGuinness, Alderman LeBrun, Alderman Moriarty
Alderman O’Brien, Alderman McCarthy
Nay: Alderman Lopez 1
MOTION CARRIED

The meeting was declared adjourned at 9:18 p.m.

Attest: Patricia D. Piecuch, City Clerk

AMENDED
R-16-022

RESOLUTION

AUTHORIZING THE MAYOR TO APPLY FOR AND EXPEND THE COMMUNITY
DEVELOPMENT BLOCK GRANT (“CDBG”) AND HOME INVESTMENT
PARTNERSHIP PROGRAM GRANT FOR FISCAL YEAR 2017

CITY OF NASHUA

In the Year Two Thousand Sixteen
RESOLVED by the Board of Aldermen of the City of Nashua

That the Mayor be, and hereby is, authorized to file an application with the U.S.
Department of Housing and Urban Development (“HUD”) for the annual Community
Development Block Grant (“CDBG”) under the provisions of Title I of the Housing and
Community Development Act of 1974, as amended, and the HOME Investment Partnership
Program under the provisions of Title II of the Cranston-Gonzales National Affordable Housing
Act, and to execute all understandings, assurances and agreements as required therein;

That the following CDBG activities shall be carried out with an annual grant of $611,629,
estimated program income of $40,000; and reprogrammed funds in the amount of $72,184.83, as
described herein, for a total of $723,813.83. All activities are more fully described and shall be
consistent with the proposals contained in the communications to the Human Affairs Committee
dated February 2, 2016 and March 11, 2016:

Reprogrammed Funds:

FY11 Best Retail $12,421.00
FY15 Bridges Shelter $2,527.00
FY15 Children's Home flooring $292.60
FY15 Admin-CDBG $10,096.86
FY 16 Children's Home roof $20,075.00
FY16 Contingency $10,343.37
FY11 Rail Trail $4,742.00
FY14 Rail Trail $4,187.00

FY14 Neighborhood Impact $7,500.00

AMENDED
RESOLUTION R-16-022

10.

. Public Services - $91,744

Support of human service programs principally benefiting lower-income persons of Nashua.
Amount shall not exceed 15% of the entitlement award.

Nashua Children’s Home - $35,521
Kitchen renovations, including commercial appliances at 125 Amherst Street.

Front Door Agency - $15,000
Roof replacement at transitional housing located at 65-69 % Vine Street. Agency to
contribute toward total estimated cost of $22,500.

Girls Incorporated - $54,360
New playground and fencing at 27 Burke Street.

. Nashua PAL - $32,000

Roof replacement and installation of interior roof access at 52 Ash Street.

Tolles Street Mission - $16,500

Improvements to food pantry portion of building as follows: construction of walls in intake
area to enhance client privacy; construction of overhead storage for client files and office
supplies; enclosing water heater; repair flooring; interior painting; redesign and reduce
existing restroom.

City of Nashua: Labine Park — $20,000

Rehabilitation of the existing restroom including new roofing, plumbing/electrical upgrades
and accessibility modifications, such as new doors, fixtures, partitions, walkways, walls and
flooring.

City of Nashua: Nashua Heritage Rail Trail - $95.000

Funds will be used toward the cost of installing new, hard-wired lights along the entire length
of the trail. Work will include purchase of new lights/hardware, trenching and electrical
work. Total project cost is estimated to be $300,000 - $400,000.

City of Nashua: Vietnam Veteran’s Memorial Park - $22.500
Funds shall be applied first to the rehabilitation of the basketball court, followed by
rehabilitation of the walkway in the park as the budget permits.

Housing Improvement Program (“HIP”) - $92,940.23

Financial and technical assistance to eligible, low-moderate income, owner-occupants in the
form of deferred payment loans for essential repairs of 1-4 family residential properties.
Minor rehabilitation including code and safety corrections, repairs, accessibility, etc.
Funding reflects $75,000 from the annual grant and $15,000 subject to the receipt of program
income.

AMENDED
RESOLUTION R-16-022

11.

12.

13.

14.

CDBG Grant Administration - $122,326.60

General administration and planning costs of carrying out the CDBG and other related HUD
projects by the Urban Programs Department, including but not limited to regulatory
compliance monitoring, IDIS management, preparation of required grant reports, advertising,
recording fees, etc. Amount shall not exceed 20% of the entitlement award plus actual
program income received during the program year.

Proiect Delivery - $115,922

Construction management related to physical CDBG projects and Housing Improvement
Program, including but not limited to the direct cost of the Urban Programs Department staff
to conduct environmental reviews, drafting scope of work, preparation of bid documents,
bidding, construction management and Davis Bacon compliance.

Office of Emergency Management; Disaster Resilience Planning - $5,000*

Development, and implementation to approximately six pilot non-profit agencies, of a
standard assessment toolkit to assist non-profit entities conduct hazard & risk-assessments,
Emergency Action Plans, business continuity procedures, policies for documenting disaster
expenses for FEMA reimbursement, determination of physical security, safety & resilience
improvements; more fully described in a communication from Justin Kates placed on file at
the April 11, 2016 Human Affairs Committee meeting.

*Funding of this project is subject to the receipt of program income during the fiscal year as -
well as the CDBG planning/admin cap.

Contingency - $5,000
Reserve funds that may be applied to any of the activities described herein for unforeseen
costs; or other eligible urgent community needs as requested through the Board of Aldermen.

That all open and active CDBG activities from previous Action Plans be carried forward and

entered in the FY17 Action Plan as applicable; and

That the following HOME activities be carried out with an estimated annual grant of

$289,197 and reprogrammed funds from FY15 Administration in the amount of 4,868.79, fora
total of $294,065.79:

1.

HOME Grant Administration - $28,920

Administration of the HOME Program by the Urban Programs Department, including
determining eligibility, technical assistance to participants, compliance with program
regulations, underwriting, preparation and review of construction specifications,
environmental review, long-term monitoring and reporting to HUD.

Community Housing Development Organization (CHDO) Reserve - $43,379.55

Mandatory set aside, equal to 15% of the annual grant, for specific activities to be undertaken
by a private nonprofit, community-based organization that has staff with the capacity to
develop affordable housing for the community it serves. In order to qualify for designation as
a CHDO, the organization must meet certain requirements pertaining to their legal status,
organizational structure, capacity and experience as it relates to the project they are
developing.

AMENDED
RESOLUTION R-16-022

3. Affordable Housing Development - $221.766.24
Acquisition, rehabilitation and /or conversion of residential and/or non-residential buildings
to create affordable rental and/or home-owner housing, occupied by HOME-eligible
households. Projects may be developed by non-profit, for-profit or public entities.

AGENDA MEETING OF THE BOARD OF ALDERMEN APRIL 26, 2016

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10.

11.

PRESIDENT BRIAN S. McCARTHY CALLS ASSEMBLY TO ORDER
PRAYER OFFERED BY CITY CLERK PATRICIA PIECUCH

PLEDGE TO THE FLAG LED BY ALDERMAN MICHAEL B. O’BRIEN, SR.
ROLL CALL

REMARKS BY THE MAYOR

RESPONSE TO REMARKS OF THE MAYOR

RECOGNITIONS

READING OF MINUTES OF PREVIOUS MEETING

Board of AIKGrmen........... 0c. cccccccccccceeccceeeeeeeeeeeeeeeeeeeeeeeeeeeeeteeeeeeeeeeeenees 04/12/16
Human Affairs Committee Public Hearing.................:ccccccceeeeeeeeeeeeeees 04/11/16

COMMUNICATIONS

From: Larry D. Goodhue, Chief Executive Officer, Pennichuck Corporation

Re: Annual Meeting of Sole Shareholder

e Pennichuck Water Special Cmte Recommends: Election of C. George Bower,
Jay N. Lustig, John D. McGrath & Preston J. Stanley, Jr., to the Board of Directors

From: Mayor Jim Donchess
Re: Contract Award for Auditing Services — FY2017 (Value: $116,500)

PERIOD FOR PUBLIC COMMENT RELATIVE TO ITEMS EXPECTED TO BE ACTED
UPON THIS EVENING

PETITIONS
NOMINATIONS, APPOINTMENTS AND ELECTIONS

Appointments by the Mayor

12. REPORTS OF COMMITTEE

13.

Human Affairs COMMiIttee.......... ccc ccc cc cceteeceeeeeeeeeeeesseeeeeeeeeeeeeaas 04/11/16
Pennichuck Water Special Committee... cceececeeeeeeeeeeeeeseeeees 04/19/16
Substandard Living Conditions Commiittee.................. cc ccceeeeeeeeeeeees 04/14/16

WRITTEN REPORTS FROM LIAISONS

14. CONFIRMATION OF MAYOR'S APPOINTMENTS

UNFINISHED BUSINESS — RESOLUTIONS

R-16-015
Endorsers: Mayor Jim Donchess
Alderman Ken Siegel
Alderman-at-Large Brian S. McCarthy
Alderman-at-Large Lori Wilshire
Alderman Richard A. Dowd
Alderman June M. Caron
Alderman-at-Large Michael B. O’Brien, Sr.
ESTABLISHING AN EXPENDABLE TRUST FUND FOR STATE EMPLOYER PENSION COSTS
AND APPROPRIATING $2,230,000 FROM FUND BALANCE ASSIGNED FOR THIS PURPOSE
INTO THE EXPENDABLE TRUST FUND
e Budget Review Committee Recommends: Final Passage

e Tabled 4/12/16

R-16-022

Endorsers: Alderman June M. Caron
Alderman Don LeBrun
Alderman Richard A. Dowd
Alderman-at-Large Michael B. O’Brien, Sr.

AUTHORIZING THE MAYOR TO APPLY FOR AND EXPEND THE COMMUNITY DEVELOPMENT

BLOCK GRANT (“CDBG”) AND HOME INVESTMENT PARTNERSHIP PROGRAM GRANT FOR

FISCAL YEAR 2017

e Human Affairs Committee Recommends: Final Passage as Amended

R-16-023
Endorsers: Mayor Jim Donchess
Alderman-at-Large Lori Wilshire
Alderman Ken Siegel
Alderman June M. Caron
Alderman-at-Large Michael B. O’Brien, Sr.
RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF $28,600 FROM THE NEW
HAMPSHIRE HIGHWAY SAFETY AGENCY INTO POLICE GRANT ACTIVITY “FY16 SUSTAINED
TRAFFIC ENFORCEMENT PROGRAM (STEP)”
e Human Affairs Committee Recommends: Final Passage

ANTICIPATED RECOMMENDATION FROM BUDGET REVIEW COMMITTEE MTG OF 4/25/16

R-16-026
Endorsers: Alderwoman Mary Ann Melizzi-Golja
Alderman-at-Large Lori Wilshire
Alderman Benjamin M. Clemons
Alderman Richard A. Dowd
Alderman-at-Large Daniel T. Moriarty
APPROVING THE COST ITEMS OF A COLLECTIVE BARGAINING AGREEMENT BETWEEN THE
MAYOR AND THE BOARD OF FIRE COMMISSIONERS AND LOCAL #789, INTERNATIONAL
ASSOCIATION OF FIRE FIGHTERS FROM JULY 1, 2015, THROUGH JUNE 30, 2019, AND RELATED

TRANSFER FROM CONTINGENCY

Page | 2

R-16-028

Endorsers: Mayor Jim Donchess

Alderman-at-Large Lori Wilshire

Alderman-at-Large Mark S. Cookson

Alderman Richard A. Dowd

Alderman June M. Caron

Alderman Ken Siegel

Alderwoman Mary Ann Melizzi-Golja

Alderman-at-Large Brian S. McCarthy
AUTHORIZING THE MAYOR AND THE CITY TREASURER TO ISSUE BONDS NOT TO EXCEED
THE AMOUNT OF THIRTY MILLION DOLLARS ($30,000,000) TO REFUND ALL OR A PORTION
OF CERTAIN OUTSTANDING BONDS OF THE CITY IN ORDER TO ACHIEVE INTEREST COST
AND OTHER SAVINGS

NFINISHED BUSINESS — ORDINANCE
NEW BUSINESS — RESOLUTIONS
R-16-029
Endorser: Mayor Jim Donchess
ESTABLISHING AN EXPENDABLE TRUST FUND FOR RIVERWALK WALKWAYS, BRIDGES AND

RELATED IMPROVEMENTS AND APPROPRIATING AT LEAST $500,000 INTO THE EXPENDABLE
TRUST FUND

R-16-030
Endorsers: Mayor Jim Donchess
Alderman Richard A. Dowd
CREATING A SPECIAL REVENUE FUND FOR SCHOOL CAREER AND TECHNICAL EDUCATIONS
(CTE) TUITION FEES
NEW BUSINESS — ORDINANCES
O-16-11
Endorser:. Alderman Don LeBrun
ADOPTING PROVISIONS FOR REDUCED TAXATION FOR CERTAIN CHARTERED PUBLIC
SCHOOL FACILITIES
PERIOD FOR GENERAL PUBLIC COMMENT
REMARKS BY THE MEMBERS OF THE BOARD OF ALDERMEN
Committee announcements:

ADJOURNMENT

Page | 3

A regular meeting of the Board of Aldermen was held Tuesday, April 12, 2016, at 7:30 p.m. in the Aldermanic
Chamber.

President Brian S. McCarthy presided; City Clerk Patricia D. Piecuch recorded.
Prayer was offered by City Clerk Patricia D. Piecuch; Alderman Tom Lopez led in the Pledge to the Flag.

The roll call was taken with 14 members of the Board of Aldermen present; Alderman-at-Large Michael
B. O’Brien, Sr. was recorded absent.

Mayor James W. Donchess and Corporation Counsel Steven A. Bolton were also present.

REMARKS BY THE MAYOR

Mayor Donchess

You see under recognition the Gate City Light Award which has been awarded by the Mayor’s Volunteer
Recognition Committee. This is a committee that was established some time ago to recognize very important
community contributors, volunteers who have done a lot for our city. We've got several members of the
committee here; Carol Eyman, Marguerite Garno, Stacy Hynes and Shawn Nelson. The award is going to be
made to a group of people who have done a really good job in the inner city. That’s the Habitat for Humanity
volunteers. | understand that the award is going to be accepted on their behalf by Jennifer Skeva. We really
appreciate everything that Habitat has does for Nashua. The Clocktower refinancing is one of the resolutions
on the agenda. This will result in the city benefitting to the tune of about $500,000 to $600,000 as the result of
our agreeing to permit Clocktower to refinance some debt that they have on the project. This was endorsed
unanimously by the finance committee. It’s important to note that Nashua never loaned any city dollars to this
project. We were awarded a debt position as a result of a federal grant that we received and passed onto
Clocktower. We stand to do very well, money that we did not expect and is not in the budget. We have the
legislation pertaining to the use of the pension funds that have been saved over a period of time. This has
been discussed for quite a while at various times. | know there’s not a full Board so I’m don’t know if there will
be a final vote on this, but the pension money has been saved over a period of years. The resolution as
proposed would enable us to use that money over a period of three years while we attempt to design some
kind of solution that might be feasible at the state level. | did meet with people from the Municipal Association
along with John Griffin and others to discuss strategies at the state level. We are dealing with two problems,
both of which together have amounted to an increase in the city budget by 10 - 13 million dollars. The first is
the withdrawal of state support for the state mandated pension system which used to be 35 percent of the city
contribution, no is zero. It was 35 percent from the initiation of the state’s pension system until just recent
years. The second part of the problem is the statutory mandate passed by the state legislature requiring that
the unfunded liability in the pension system be contributed by cities and towns and that we go over a period of
time to 100 percent funding for the pension liability. Pension experts say that a healthy pension system does
not have to be at 100 percent because the pension system will last basically into infinity. There’s not an end
date to the pension. The state will continue to perpetuate itself; contributions will continue to be made. If you
get into the 80-85 percent range, that is a very healthy pension plan. We're talking about trying to accomplish
a revision of the statutory mandate to reduce the 100 percent number to a lower, more realistic number of 80-
85 percent. We think if that was successful it could result in a significant reduction in the pension obligations
for all of New Hampshire municipalities. Tomorrow night we have the City Hall Plaza meeting where I’m
hoping to get your input regarding an initial design that was presented to the city as well as some revisions that
were proposed to that original design so we can decide how to proceed. There are funds for this in a reserve
account which we have already collected. Any input would be very welcome. On Friday night we have a Tree
Streets meeting at the Boys & Girls Club to try to engage residents of the Tree Streets. Alderman Tom Lopez
and Manny Espitia from my office was very kind to do some door-to-door in the Tree Streets over the weekend,
telling people about the meeting and hopefully generating people to come and talk with us about the
neighborhood and city government in general. We also are going to something regarding the website. The
new website has been live for about four months, since December. In order to improve it and communication
with citizens and everyone, we’re going to look for feedback. We are going to be posting a survey on the
website for people to respond to for one month. The survey might have gone live this afternoon. If not,

Board of Aldermen Page 2
April 12, 2016

tomorrow morning. It’s located under “How Can We Help” and then the Mayor’s Office. The surrey will close
May 15, and the results will be posted on May 16. The IT team will analyze the responses and publish planned
improvements and a timeline by which they think that these improvements can be accomplished. | know some
members of the Board have thoughts about this. You have the option of either talking directly with the IT
people or participating in the survey. Finally, there is another proposed resolution having to do with no parking
on Sundays in the Renaissance parking lot. The point there is to enable an expansion of the Farmers Market
up on Main Street down into that parking lot during Sundays. Paul Shea and Great American Downtown think
they can add 20 or so more vendors, farmers and the like. Obviously that will get referred probably the
Infrastructure Committee but | just wanted to bring your attention to that. That’s all | have, Mr. President.

RESPONSE TO REMARKS OF THE MAYOR

Alderman Lopez

First | just wanted to observe that | also noticed my co-worker, Carol Weeks from the Nashua Soup Kitchen,
sitting with the other Mayor's Committee members. | also wanted to add to the Mayor's comments that while
Manny and | did do some canvassing and handing out literature, the Boys & Girls Club is actually sending out
its youth volunteers to also reach out to people in the community to try to raise awareness. We're very grateful
for that.

RECOGNITION PERIOD

R-16-025
Endorsers: Mayor Jim Donchess
Board of Aldermen
RECOGNIZING GREATER NASHUA HABITAT FOR HUMANITY WITH THE 2016
GATE CITY LIGHT AWARD
Given its first reading;

MOTION BY ALDERWOMAN MELIZZI-GOLJA THAT THE RULES BE SO FAR SUSPENDED AS TO
ALLOW FOR THE SECOND READING OF R-16-025
MOTION CARRIED

Resolution R-16-025 given its second reading;

MOTION BY ALDERWOMAN MELIZZI-GOLJA FOR FINAL PASSAGE OF R-16-025
MOTION CARRIED

Resolution R-16-025 declared duly adopted.
READING MINUTES OF PREVIOUS MEETINGS AND PUBLIC HEARING

MOTION BY ALDERMAN WILSHIRE THAT THE MINUTES OF THE BOARD OF ALDERMEN MEETINGS OF
MARCH 21, MARCH 22, AND APRIL 2, 2016, AND THE PUBLIC HEARING CONDUCTED BY THE BUDGET
REVIEW COMMITTEE ON MARCH 21, 2016, BE ACCEPTED, PLACED ON FILE, AND THE READINGS
SUSPENDED

MOTION CARRIED