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R-20-096

RESOLUTION

AUTHORIZING A REDUCTION OF A $330.00 VARIANCE APPLICATION FEE TO
WIDEN DRIVEWAY AT 16 HIDEAWAY ROAD TO $50.00

CITY OF NASHUA

In the Year Two Thousand and Twenty

WHEREAS, property owner Debra Milne applied for and was granted a variance to
expand her existing garage at 16 Hideaway Road in March 2020. She then sought a permit to
widen her second driveway which would require an additional variance. Had she been aware of
the need for a driveway variance originally, she would have added the request to her application
for the garage and paid $50.00 for a second variance request. To apply for the driveway variance
separately, she would need to submit a $330.00 application fee.

RESOLVED by the Board of Aldermen of the City of Nashua that the City is authorized
to reduce the $330.00 variance application fee to widen the second driveway at 16 Hideaway
Road to $50.00

LEGISLATIVE YEAR 2020

RESOLUTION: R-20-096
PURPOSE: Authorizing the reduction of a $330.00 variance application fee
to widen driveway 16 Hideaway Road to $50.00
ENDORSERS: Alderman Richard A, Dowd
COMMITTEE
ASSIGNMENT: Budget Review Committee
FISCAL NOTE: Difference in fees is $280.00
ANALYSIS

This resolution would authorize the City to reduce the $330.00 application fee for a variance to
widen a driveway at 16 Hideaway Road to $50.00.

Fees for local land use boards are established by ordinance, section 190-267. That ordinance
contains no provision for a waiver or reduction of fees by loca! land use boards,

Approved as to account Financial Services Division
number and/or structure, and

amount: By: /s/ John Griffin
Approved as to form: Office of Corporation Counsel

By: New. Cole
Date: lt rent PCO—D

R-20-097

RESOLUTION

APPROVING THE COST ITEMS OF A COLLECTIVE BARGAINING AGREEMENT
BETWEEN THE NASHUA PUBLIC LIBRARY BOARD OF TRUSTEES AND NASHUA
PUBLIC LIBRARY EMPLOYEES, AFT, FPE, LOCAL #4831 FROM JULY 1, 2020
THROUGH JUNE 30, 2023 AND AUTHORIZING A RELATED TRANSFER

CITY OF NASHUA
In the Year Two Thousand and Twenty

RESOLVED by the Board of Aldermen of the City of Nashua that the cost items of the
attached collective bargaining agreement between the Nashua Public Library Board of Trustees
and Nashua Public Library Employees, AFT, FPE, Local #4831 are approved. The collective
bargaining agreement covers the period from July 1, 2020 through June 30, 2023.

In addition, this resolution authorizes the transfer of $116,000 from Department 194,
Contingency, Account #70150 “Contingency for Negotiations” into Department 179, Library,
Account #51900 “Salary Adjustments” for the purpose of funding FY2021 base salary
adjustments contained in the agreement.

LEGISLATIVE YEAR 2020
RESOLUTION: R-20-097

PURPOSE: Approving the cost items of a collective bargaining agreement
between the Nashua Public Library Board of Trustees and Nashua
Public Library Employees, AFT, FPE, Local #4831 from July 1, 2020
through June 30, 2023 and authorizing a related transfer

ENDORSER(S): Alderman-at-Large Lori Wilshire

COMMITTEE

ASSIGNMENT: Budget Review Committee

FISCAL NOTE: The cost analysis is attached.

ANALYSIS

This resolution approves the cost items of a collective bargaining agreement between the Nashua
Public Library Board of Trustees and Nashua Public Library Employees, AFT, FPE, Local #4831.
The Agreement has a term of three years, commencing on July 1, 2020 and expiring on June 30,
2023. The board of aldermen must vote whether or not to approve the cost items of this contract
within thirty days of receipt. RSA 273-A:3 H (c).

The resolution also authorizes the transfer of funds from “Contingency for Negotiations” into
“Library - Salary Adjustments” to fund the FY2021 base salary adjustments contained in the
collective bargaining agreement. Charter Sec. 53 permits the Board of Aidermen to transfer any
unencumbered appropriation balance or any portion thereof from one department, fund or agency
to another. NRO § 5-130, H provides that “when proposed legislation to transfer or
reappropriate a particular appropriation or portion thereof has had its first reading, such funds
shall not be expended or transferred while the legislation is pending”.

Approved as to account Financial Services Division
number and/or structure,

and amount: By: _/s/ John Griffin
Approved as to form: Office of Corporation Counsel

By: \ Oper ha, C Torr Mo
Date: LX Ne ID?

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City of Nashua
Library Contract Analysis

Description
Number of Employees in Analysis

Base Pay
% Increase in Base Pay
$ Increase in Base Pay
One Time Base Pay Adjustments

Total Base Pay
Real Annual % Increase over Prior Year

Other Salary Costs
Overtime
Educational Benefits
Total Other Salary Costs

$ Change over Prior Year
Real Annual Increase over Prior Year

Total Base Pay and Other Salary Costs
$ Change over Prior Year
% Change over Prior Year

Retirement Costs

Pension (NHRS FY20/21 - 11.17%; FY22/23 - 14.06%)
FICA and Medicare
Total Retirement Costs

$ Change over Prior Year

% Change over Prior Year

Insurance Benefits Costs

Medical Insurance Costs

Less: Employee Contributions to Medical Insurance Costs
Subtotal - Medical Insurance Costs

Dental insurance Costs

Life Insurance Costs

Total Insurance Benefits

$ Change over Prior Year

% Change over Prior Year

Total Costs
$ Change over Prior Year

% Change over Prior Year

Average Annual Total Compensation Package
Average Annual Increase per Employee
Average Percentage Increase per Employee

Updated 11/17/2020

Base

FY20 FY21 FY22 FY23
35 35 35 35
$ 1,516,759 $ 1,691,103 $ 1,729,153
2.25% 2.25%
$ 38,050 $ 38,906

$ 174,344
1,516,759 $ 1,691,103 $ 1,729,153 $ 1,768,059
11.49% 2.25% 2.25%
69,360 $ 69,360 $ 70,921 $ 72,516
5,000 5,000 5,000 5,000
74,360 $ 74,360 $ 75,921 $ 77,516
$ - $ 1,561 $ 1,596
0.00% 2.10% 2.10%
1,591,119 $ 1,765,463 $ 1,805,073 $ 1,845,575
$ 174,344 $ 39,610 $ 40,502
10.96% 2.24% 2.24%
177,169 $ 196644 $ 253,090 $ 258,785
121,338 134,675 137,706 140,804
298,508 $ 331,319 $ 390,796 $ 399,589
$32,812 $ 59,477 $ 8,793
10.99% 17.98% 2.25%
536,066 $ 516,561 $ 538,557 $ 570,870
(115,924) (104,651) (107,711) __(114,174)
420,142 $ 411,910 $ 430,845 $ 456,696
27,565 26,533 27,329 28,149
3,981 3,676 3,676 3,676
451,688 $ 442,119 $ 461,850 $ 488,521
$ (9,569) $ 19,731 $ 26,674
-2.12% 4.46% 5.77%
2,341,315 $ 2,538,901 $ 2,657,720 $ 2,733,685
$ 197,587 $ 118819 $ 75,965
8.44% 4.68% 2.86%
66,895 $ 72,540 $ 75,935 $ 78,105
$ 5,645 $ 3,395 $ 2,170
8.44% 4.68% 2.86%

COLLECTIVE BARGAINING AGREEMENT

BETWEEN

NASHUA PUBLIC LIBRARY BOARD OF TRUSTEES

AND

NASHUA PUBLIC LIBRARY EMPLOYEES, AFT, FPE, LOCAL #4831

July 1, 2020 — June 30, 2023

Article

BmNA nf WN

TABLE OF CONTENTS

Subject Page
AQSTOCMONE oo EEE EEE EEE EEE EEE Ebb Eri EEe: 1
RECORMITION oe EEE EEE E EE n bbb EEE Eee bbb e es 1
DISCTIMIMALION . 0... EEE EEE E Etat bb EEE Ebb b bees 1
Union Dues 0.0.00 EEE EEE EE bbb EEE bee bb ba es 1
ABeney Fee... EEE EEE EEE EEE Ett b Ete nee: 2
Employee Rights ....000...00 cc EEE nnn Ebb teeter nn ees 2
Management Rights 0.0.0.0... nnn EE nee bbe n nee et bres 3
Strikes and Work Stoppages 0.0.0.0... 0000 nee n beet tne etre 4
Work Week and work Schedule .....0....00000..ccoccccc cece cece cece es cee beeen nett tenes 4
OVETTIME. oo EEE LE boE EEE bee bbe es 7
SOMIOTHY oo. DELLE beet Eb bb bbe iiey 7
Grievance Procedure ....... 000. Ene b EE nbn bbb b deeb erie 8
Job Posting/Lay-Offs/Recall ..0.00.. 000 eee niet beet nnn beer ied 10
Paid Leaves... EEE rn EEE beter 12
Sick Leave Bank ........000 co none nbn EEE tnE tees 17
Unpaid Leave oo... nnn EEE tb beer 17
Family and Medical Leave Act ......000....0coccccc cece eee e ccc bette bee ttt tee ine 18
Jury Duty Pay... eee EEE Eee LEE E EEE EEE eta EE Es 18
Workers’ Compensation .......0..0..00 00 ccc ccc cece eet eee e nee e eben bet b bb eee tba es 18
Tuition Reimbursement .........000 ce tenet inne eerie 19
Long Term Disability (LTD)..........000occcc ccc cece ee tebe bette eerie 20
Health Insurance. 2.0000... ccc eee eee bee bE nbb bet bbb beet baa es 20
Dental Insurance. ....000.. 0000 Eten EEE nib beer ied 23
Life Insurance 20.0... EE nt EE EEE nb beer ied 23
Dependent Care assistance Program ............000... ccc cece cece c eect cee tee eee eee 23
Death Benefit 2000.0... LE nnn E EEE nbn beer ied 23
Pay Period 0... EEE tr tEb Ett tn bee b ied 24
Military Service... rn nbn nb beet 24
Military Reserve and National Guard Pay ............0000ccccc cece esse ce ee eee ese 24
Deferred Compensation. ......00.0. 0.0 e cece eet e been beet bebe eet bb ebbbaie es 24
Mileage Reimbursement... cece cece cee been bees eaten ett nb betta es 25
TrAVE].. EE OLEEE rE EEE EE bbb tet bbb EEb brie es 25
Personnel File ........00.0 ccc bob EEE tbe beri 25
Performance Evaluations 2.0.0.0... 0000 ence nee tenet ttt b eerie 25
Parking o.oo DEEL rr bEE Ete ebb ii 26
Bulletin Boards/Mail/Union Business ......0....00.....0000 cc cccccc ccs eee becca eects see cee ne 26
Disciplinary Procedures ........0.0... 60 c eee tenet tnt bei ied 27
Safety and Health 00.000... nee Erb nbn eee: 27
WAGES ooo EE EEE EEE EELS EEE EEE Et EEG EEE EEGs 28
Professional Affiliations/Licensing .........00... ccc cece cee eee eee tet bee ree 30
Duration of Agreement......00....0000.. ooo ent nn Ett b eerie 30
Savings Clause 2.0.00... Err E EE EE nb bees 31
Appendix A-— Payroll Deduction Authorization .........00...0000.ccccc cece ecceeeeeeees 32
Appendix B— Grievance Form ........00...... cocci eee eects nee cee tee ets ntetees 33
Appendix C — Sick Leave Bank Operational Rules ..........000....000.cccccceeeeceees 34

Appendix D — FY2021 Salary Adjustments Narrative...........0..0..0.00.........35

Article 1
Agreement

AGREEMENT, made and entered into as of the = day of __, 2020, by and
between Nashua Public Library Board of Trustees (hereinafter called the "Board") and the Nashua
Public Library Employees, AFT, FRE, LOCAL #4831 (hereinafter called the "Union").

Article 2
Recognition

The Board hereby recognizes the Union as the sole and exclusive representative of the library
employees as certified by the PELRB of New Hampshire for all lawful purposes pursuant to New
Hampshire RSA 273-A, and agrees to comply therewith in its dealings with the Union.

Should there be a dispute between an employee and the Union over the matter of an employee's
Union membership, the Union agrees to hold the Board harmless in any such dispute.

Article 3
Discrimination

It is agreed that the Board will not discriminate on the basis of sex, race, color, national origin,
religion, lawful political or employee's organization affiliation, age, marital status, sexual preference
or non-disqualifying disability, or on any basis prohibited by law.

Article 4
Union Dues

An employee, who is a member of the Union, may execute a written authorization mutually
acceptable to the Board and the Union providing that a portion of his/her salary representing
monthly dues be withheld weekly and forwarded to the Union. Upon receiving a properly executed
Authorization and Assignment Form from an employee, the Union shall notify the Human
Resources/Payroll Department to deduct from salary due, the amount authorized, and a copy of said
form acceptable to the Human Resources Department shall be furnished thereto in advance of said
deduction. A copy of said form is attached as Appendix A.

Each month, a check for the amount of all dues deducted, along with a current list of members from
whose salary dues deductions have been made, shall be transmitted to the Treasurer of the Union.

An employee who executes such authorization form shall continue to have such deductions made
from his/her salary during the term of this agreement or until the Human Resource/Payroll
Department, with a copy to the Union, are notified that the payroll deduction authorization is being
revoked, and the employee thus withdraws the authority for the deduction of dues. Dues deductions
shall be made without cost to the employee or the Union. An employee may be permitted to
withdraw membership only during the fifteen (15) day period from his/her anniversary date.

Dues deductions shall be subordinate to deductions required by law and other deductions. No
deductions shall be made if an employee has insufficient salary in any pay period. The Board shall
not be responsible for deducting any arrearage in dues owed to the Union by a member, or any
special or other assessment by the Union, with the exception of the deduction of initiations fees if
expressly authorized on the form noted above.

Deductions shall automatically terminate upon the occurrence of any of the following events:

BeNP

Termination of employment;

Transfer out of the bargaining unit;

Lay-off,;

Revocation by the employee of Dues Authorization during the aforementioned
window period.

The Union shall indemnify and save harmless the Board and the City of Nashua in and on account
of any and all claims, suits or damages arising out of, or in relation to, such dues deductions.

Article 5
Agency Fee

The following shall only take effect when authorized by statute or by Court ruling:

An employee who elects not to pay Union dues shall pay an agency fee for services rendered by the
Union in an amount certified by the Union. Said authorization form for fees shall be due within
thirty days from the date of employment. The City agrees to collect agency fees in the same method
and manner as the collection of Union dues.

Article 6
Employee Rights

It is agreed that the Board will not:

A.

B.

Dominate or interfere in the formation and administration of the Union;

Discriminate in the hire, tenure, or the terms and conditions of employment of employees or
potential employees for the purpose of encouraging or discouraging membership in the
Union;

Discharge, suspend, discipline, or otherwise discriminate against any employee because the
employee has filed a complaint, affidavit, or petition, or given information or testimony on a
grievance, as set forth in RSA 273-A;

Restrain, coerce, or otherwise interfere with the Union in the exercise of rights granted by
statute.

It is the intention of the parties that this article provides that the Union shall enjoy all the rights
secured by RSA 273-A.

Article 7
Management Rights

Except as otherwise expressly provided in this agreement, the Board shall have, whether exercised
or not, all the rights, powers, and authority vested in it by virtue of the Statutes of the State of New
Hampshire and the Nashua City Charter and Ordinances, now or hereinafter enacted including, but
not limited to, the rights to:

A. Control the management and administration of the Nashua Library System;

B. Hire, promote, transfer, assign, retain, layoff, and direct employees within the Nashua
Library System;

C. Suspend, demote, discharge and take other disciplinary actions against employees for just
cause;
D. Issue, modify, and enforce Rules and Regulations which do not expressly violate the terms

of this Agreement.

E. Determine the methods, means, and personnel by which the Nashua Library System's
operations are to be conducted, as well as to determine those operations and to assign duties,
hours, and responsibilities to its employees accordingly;

F. Exercise control and discretion over the Library System, its organization, and the technology
or lack thereof employed in performing its work;

G. Determine the standards of selection for employment and the standards of service to be
offered by the Nashua Library System;

H. Assign bargaining unit employees to work in any job classification as needed, in the
judgment of the appropriate supervisor or manager;

I. Exercise managerial policy, as set forth in RSA 273-A;
J. Schedule the hours and days of work whether for emergency purposes or not.

The foregonng Management rights are set out for purposes of illustration and not limitation; the
Board shall retain all such rights, powers, and authority, whether exercised or not, conferred upon it
by law. This clause is not meant to negate the Union's right to negotiate over changes in wages,
hours and working conditions as provided by law. Nothing herein shall be deemed to abrogate the
authority of the Board conferred upon it by RSA 202-A, as amended from time to time.