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SANBORN | HEAD EXHIBIT A

| 20 Foundry Street
2 Sullding Trust. Engineering Success. Concord, NH 03301
Mr. Jeff Lafleur January 19, 2021
Superintendent File No. 3066.20
Nashua Division of Public Works, Solid Waste Department
840 West Hollis Street Sent via email

Nashua, NH 03062

Re: Change Order Request
General Engineering Services (FY 2021)
City of Nashua Four Hills Landfill
Nashua, New Hampshire

Dear Jeff:

Sanborn, Head & Associates, Inc. (Sanborn Head} appreciates the opportunity to be of
continued service to the City of Nashua (City). As we recently discussed, the extent of
engineering services required by the New Hampshire Department of Environmental Services
(NHDES) related to the City’s groundwater management and air permits in Fiscal Year (FY)
2021 is great that required in years past. Based on the level of effort already provided, we
anticipate exceeding the approved FY 2021 general engineering services budget. This letter
presents our request for a change to the FY 2021 general engineering services budget.

Services Already Provided

Since the beginning of FY 2021, multiple requests were made by the NHDES that are beyond
that of a typical year. Below is a list of the major scope items that were not reflected in our
proposal that have either been completed or are in progress:

« Preparing the Four Hills July 2020 Letter Report;

= Renewing the Old Nashua Groundwater Management Permit (GMP);

=» Managing data associated with the Old Nashua, Shady Lane, and Roussel Park sites;
» Renewing the Shady Lance GMP;

a Renewing the Roussel Park GMP;

a Completing NMOC Tier 2 sampling and preparing the NMOC Tier 2 Test Report;

s Renewing the Four Hills Title V Air Permit;

« Participating in discussions and conference calls related to proposed changes in the
NHDES RTAP regulations; and

m Updating the air dispersion model to include Phase III.

SANBORN, HEAD & ASSOCIATES, INC. wwessanbornhead.coam

January 19, 2021 Page 2
20210119 Budget Increase Letter.dacx

Remaining Scope Items

To complete our FY 2021 general engineering services scope and to maintain compliance
with the Solid Waste Rules, we still need to complete the following tasks:

m Renew the Four Hills GMP;

m Prepare the Four Hills Annual Groundwater Report;

ms Prepare the Four Hills April 2021 Data Transmittal;

= Prepare the Federal Greenhouse Gas Report;

« Prepare the Annual Air Emissions Inventory;

= Prepare the Annual NMOC Emission Rate Report;

= Review/comment on the draft Title V Operating Permit;
= Update the Financial Assurance Plan; and

=» Update the facility Stormwater Pollution & Prevention Plan.

Budget Adjustment

Based on the remaining scope items, we propose that the City increase the FY 2021 general
engineering PO by $31,000. This increase to the budget is based on the estimated time
commitment required to complete the remaining services described above in addition to
expenses.

Acceptance

We understand that acceptance of this budget adjustment will be provided in a City issued
Purchase Order to Sanborn Head for these services.

Thank you for the opportunity to be of continued service to the City. We look forward to
continuing to work with you on this project. Please contact us should you require additional

information.

Very truly yours,
SANBORN, HEAD & ASSOCIATES, INC.

o re /
Edward A. Galvin, P.E. Eric 8. Steinhauser, P.E., CPESC, CPSWQ
Project Manager Senior Vice President

EAG/ESS:eag

P:\3000s\3066,20\ Project Control\ Budget Increase\20210119 Budget Increase Letter.docx

SANBORN i HEAD

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

February 24, 2021
Memo #21-81

TO: Mayor Donchess
Finance Committee

SUBJECT: Multi Year Software Maintenance Agreement in the amount of $4860 funded from
account General Fund Prior Year Escrow, 54407 Software Maintenance

Please see attached communications from Bruce Codagnone, CIO/IT Director, dated February 12, 2021 for
project specific details related to this purchase. Below please find a summary of the purchase approval
request:

Item: Logic Monitor IT infrastructure monitoring; The Logic Monitor Collector is an
application that uses standard monitoring protocols to intelligently monitor
devices within our infrastructure.

Value: $4,860 annually for 3-years

Vendor: Logic Monitor

Department: 122 Information Technology

Source Fund: 54407 Software Maintenance, General Fund

Ordinance: Pursuant to NRO § 5-74/B: A contract that extends from the current fiscal year
into succeeding fiscal year(s) in which no funds have been appropriated nor
otherwise designated for this purpose shall be approved by the full Board of
Aldermen before the contract shall become binding on the City.

The Administrative Services Division: Information Technology Department, and the Purchasing Department
respectfully request your approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Cc: K Kleiner
B Codagnone

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Mayor Jim Donchess

Date: February 24, 2021

Re: Multi-Year Contract Award — 3-Year Software Maintenance for Logic Monitor

Pursuant to NRO: § 5-74/B: A contract that extends from the current fiscal year into succeeding

fiscal year(s) in which no funds have been appropriated nor otherwise designated for this purpose
shall be approved by the full Board of Aldermen before the contract shall become binding on the

City.

The Finance Committee has approved and placed on file the notification of the award of the
referenced contract at the March 2, 2021 meeting and as such | am requesting the full Board of
Alderman approve the following contract:

Item: Software Maintenance 3 Year agreement with Logic Monitor
Value: Annually $4,860 for 3 years for a total of $14,580
Vendor: Logic Monitor
Purchasing Memo#: 21-081 dated February 24, 2021
Contract Term: 3 Years
Thank you.

229 Main Street * PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 * NashuaMayor@NashuaNH. gov
www.NashuaNH. gov

City of Nashua

Information Technology Department (603) 589-3300
Administrative Services Division Fax (603) 594-3434
229 Main Street - Nashua, NH 03060

To: Mayor Donchess
Board of Aldermen

Date: February 12, 2021
Re: Software Maintenance Renewal

This request is for the 3-year renewal required for the continued operation of LogicMonitor.
Funding is General Fund-Prior Year Encumbrance -Software Maintenance 22.1010 - 54407. Req#
69528.

Frucek Codagnone

Bruce Codagnone
ClO / IT Director

Ce: K. Kleiner
K. Parkinson

RENEWAL ORDER FORM

{1} LogicMonitor

(Customer) (LogicMonitor)

City of Nashua LogicMonitor Inc., a Delaware Corporation
229 Main St 820 State Street, 5" Floor

Nashua, New Hampshire 03061 Santa Barbara, California 93101

United States United States

Renewal Effective Date: 05/01/2021 Customer Billing E-mail:

Contract Term: 36 Months PO # (if appl.):

On-Demand Rate: 1.2x' Payment Terms: Net 30

Annual Uplift: 3%? Billing Frequency: Annual

Quote Valid Until: Apr 30, 2021

SUBSCRIPTION RENEWAL

The following table reflects a summary of the Customer’s total recurring charges subsequent to the acceptance of this Renewal
Order Form.

Fee Chg

Description Ta ae

18

Starter

Package Local Collector Devices Recurring $16.20 25 $4,860

LM Website

Monitoring™ Websites Recurring $0.00 25 -

1 On-demand usage above the committed quantity is charged monthly at the On-Demand Rate multiplied by the Net Price (List
Price for any 100% discounted products).
? Net Price for all Recurring Charges will increase by the Annual Uplift % upon the annual anniversary of the Effective Date.

£1} LogicMonitor

Terms & Conditions

LogicMonitor will provide Customer with access to the LogicMonitor service to monitor Customer's systems. This Order Form is
subject to and expressly incorporates the terms and conditions of service at
https:/Avww.logicmonitor.com/terms_files/Standard_TOS_v2_2_Jan_2021.pdf

The TOS and each Order Form together form a binding and executed written agreement between Customer and LogicMonitor
(“Services Agreement”), effective as of the first date of mutual execution of the Order Form or acceptance by Customer.

If Customer decreases the quantity of devices to be monitored on renewal as compared to the quantity of devices contracted for on

this Order Form (such quantity, the “Minimum Commitment’), any contractual discount based upon the Minimum Commitment will
be eliminated and pricing will revert to LogicMonitor’s then-applicable list price.

Accepted and Agreed:

(Customer) LogicMonitor, Inc.
Signature: Signature: Ziad FOMOUS

" Ziad Fanous (Feb 12, 2021 16:33 CST)
Name: Name: Ziad Fanous
Title: Title: CFO
E-mail: E-mail: billing@logicmonitor.com
Date:

Date: Feb 12, 2021

REPORT OF THE FINANCE COMMITTEE

FEBRUARY 17, 2021

A meeting of the Finance Committee was held on Wednesday, February 17, 2021, at 7:00 p.m. via
teleconference.

Mayor Jim Donchess, Chairman, presided.

Mayor Donchess

As Chairman of the Finance Committee, | find that due to the State of Emergency declared by the
Governor as a result of the COVID-19 pandemic and in accordance with the Governor's Emergency Order
#12 pursuant to Executive Order 2020-04 and subsequent extensions, this public body is authorized to meet
electronically.

Please note that there is no physical location to observe and listen contemporaneously to this meeting, which
was authorized pursuant to the Governor's Emergency Order. However, in accordance with the Emergency
Order, | am confirming that we are:

Providing public access to the meeting by telephone, with additional access possibilities by video or other
electronic means:

To access Zoom, please refer to the agenda or the City’s website for the meeting link.

To join by phone dial: 1-929-205-6099
Meeting ID: 830 7743 6548 Passcode: 738100

The public may also view the meeting via Channel 16.

We previously gave notice to the public of the necessary information for accessing the meeting, through public
postings. Instructions have also been provided on the City of Nashua’s website at www.nashuanh.gov and
publicly noticed at City Hall and Nashua Public Library.

If anyone has a problem accessing the meeting via phone or Channel 16, please call 603-821-2049 and they will
help you connect.

In the event the public is unable to access the meeting via the methods mentioned above, the meeting will be
adjourned and rescheduled. Please note that all votes that are taken during this meeting shall be done by roll
call vote.

Let’s start the meeting by taking a roll call attendance. When each member states their presence, please also
state whether there is anyone in the room with you during this meeting, which is required under the Right-To-
Know Law.

The roll call was taken with 6 members of the Finance Committee present: Alderman Patricia Klee,
Alderwoman Elizabeth Lu (arrived after roll call), Alderman Linda Harriott-Gathright, Alderman-at-Large
Brandon Michael Laws, Alderman-at-Large Michael B. O’Brien, Sr., and Mayor Jim Donchess. Alderwoman-at-
Large Shoshanna Kelly was recorded absent.

Members not in Attendance: Alderwoman-at-Large Shoshanna Kelly

Finance Committee - 02/17/2021 Page 2

Also in Attendance: Kim Kleiner, Administrative Services Director
Kelly Parkinson, Purchasing Manager
Bruce Codagnone, IT Director
Dan Hudson, City Engineer
David Boucher, Wastewater Superintendent
Tim Cummings, Director of Economic Development

ROLL CALL

Mayor Donchess

Is the Clerk present, Alderman Harriott-Gathright?
Alderman Klee

You’re muted.

Alderman Harriott-Gathright

Yes | am here, | can hear you.
Mayor Donchess
Can you please call the roll?

Alderman Harriott-Gathright

Absolutely. Alderman Patricia Klee?
Alderman Klee
| am here, | can hear the proceedings and | am alone.

Alderman Harriott-Gathright

Alderwoman Elizabeth Lu? | don’t see her. The Clerk, | am present, | can hear everyone and | am alone.
Alderwoman-at-Large Shoshanna Kelly? (No response.). Alderman-at-Large Brandon Michael Laws?

Alderman Laws

| am here, | can hear you and! am alone.

Alderman O’Brien

| am present, | can hear the proceedings and | am alone.

Mayor Donchess

| am here, | am social distancing pursuant to the Governor’s Emergency Order and | am in the room alone.

Finance Committee - 02/17/2021 Page 3

Alderman Harriott-Gathright

We have 5 in attendance.

Mayor Donchess

Thank you Madam Clerk.

PUBLIC COMMENT - None

COMMUNICATIONS

From: Kelly Parkinson, Purchasing Manager

Re: Software 3-Year Subscription: KnowBe4 in the in the amount of $19,388.16 funded from account 54407
Software Maintenance

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND APPROVE THE 3

YEAR RENEWAL OF KNOWBE4 SECURITY AWARENESS TRAINING SUBSCRIPTION TO KNOWBE4 IN

THE AMOUNT OF $19,388.16. FUNDING WILL BE THROUGH DEPARTMENT 122 INFORMATION
TECHNOLOGY; ACCOUNT 54407 SOFTWARE MAINTENANCE, BY ROLL CALL.

ON THE QUESTION
Mayor Donchess
Now is Ms. Kleiner on the call?

Alderman Harriott-Gathright

Yes.

Mayor Donchess
Ms. Kleiner.
Alderman Klee
You are muted.

Kim Kleiner, Director of Administrative Services

| am here. | believe that Mr. Codagnone is here to answer any questions the Committee may have.
Mayor Donchess
Could someone give us a brief explanation as to what this is?

Bruce Codagnone, IT Director

The KnowBe4 is the security training that we do for all employees in the area of spam and phishing attacks to
ensure that all employees are helpful in protecting the City’s assets. We also do tests to employees ona
regular basis to whether or not they fall for a phishing attack and in some cases have to be retrained. So this
is a service that we subscribe to for that purpose.