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. Community Development 589-3095
City of Nashua Planning and Zoning 589-3090

. soe Building Safety 589-3080
Community Development Division Code Enforcement 589-3100
City Hall, 229 Main Street, PO Box 2019 Can grams mission cbocntne
Nashua, New Hampshire 03061-2019 Transportation 880-0100
www.nashuanh.gov FAX 589-3119

Date: April 26, 2021
To: Jim Donchess, Mayor
From: Sarah Marchant, Community Development Director

Re: Finance Committee —Riverfront Lighting Change Order #1

The Downtown Riverfront Master Plan was approved in the fall of 2017 as the comprehensive
vision for Nashua’s downtown riverfront. Moving that plan forward, the City entered into a
contract with Lumen Studios to create a detailed lighting design and electrical plan for the core
downtown riverfront and in the summer of 2020 went out to bid (IFB0285-070220) for a partial
installation of the lighting, focusing on the areas of the Riverfront that will not see substantial
modifications as part of the larger engineering and design project.

The contract was awarded to Guardian in the fall of 2020 including work on the Cotton Transfer
Bridge and a reduced portion of the Riverfront walkway, from the Eversource Station to the Cotton
Transfer Bridge. The work on the installation is underway and is expected to be complete by the
end of June.

The attached is the first change order for this contract based on the reduction in scope to include the
areas of the Riverfront on the north bank which are not expected to change with the larger
Riverfront engineering project underway. This includes the removal of 5 lighting poles from the
Eversource station east towards Main St from the scope of work. The change order also includes
increases to provide for power for the west side of the Cotton Mill bridge which was originally
designed to come from the south bank and the inclusion of dimming capabilities for the new
lighting which will extend the life of the product.

The total change order reduces the contract by $9,538.00.

GUARDIAN

ENERGY MANAGEMENT SOLUTIONS

April 19, 2021

Sarah Marchant

Community Development Director
City of Nashua

229 Main St.

Nashua, NH 063060

Subject: Nashua Riverwalk Lighting Change Order
Dear Sarah,
Following up on our conversation regarding the project scope the following table provides a summary of the scope

additions and deletions. Item 3, represents the additional cost of running the power circuit that was originally
specified to be powered from the south side of the river via pedestal EX2 which is no longer in scope.

1) Removal of lighting poles @ eastern most section of Riverwalk - 5 poles. ($43,287.00)
2) Installation of dimming capability at Cotton Transfer bridge to allow control of new
fixtures. Includes labor and materials to install two new control circuits to allow $11,812.00
dimming.
3) Re-alignment of west side Cotton Bridge and pole power circuits. Includes new labor $21,937.00

and materials to install new conduit and wire from existing pedestal EX1

Net Change Order Amount ($9,538.00)

Please let me know if you have any questions.

Thank you,
Tom Schnare

Lighting Installation Manager
781-560-3882

Accepted:

Signature Date

Printed Name & Title

Guardian Energy Management Solutions™

420 Northboro Road Central, Marlborough, MA 01752 | Phone: 508-597-1333 | MA Electrical License 883A1 | www.guardian-energy.com

Company 0010 - CITY OF NASHUA Cost Default Vendor
Requesting Location C-352 - STREET Requisition Description
DEPARTMENT
Requisition 70513 - Unreleased
Purchase From Deliver To
Buyer

PLEASE SEE ATTACHED BPW MEETING OF 3/25/21 AGENDA ITEM C

Item item Type Quantity UOM Unit Cost Extended Distributions

13201 - NORTRAX INC

Requester berubek - KATHIE BERUBE

Activity / Distribution Requested Sourcing
Ordered Cost Account Allocation Delivery Date Event
Category Required
2021 HAMM __ Special 1.00 EA 74069.00 74069.00 TF18.7026-081300- CERF61.21 100.0% No
HDIVO 0000 81300
ASPHALT
ROLLER

2021 Hamm HDiVO OSCILLATING VI
Vendor : NORTRAX INC
2021 Hamm HDiVO OSCILLATING VIBRATORY ASPHALT ROLLER

Totals: 1 Lines 1.00 74069.00 USD

Page: 1 Requlsition: 70513 Status: Unreleased Printed: Mar 29, 2021 8:56:31 AM

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

April 6, 2021
Memo #21-102

TO: Mayor Donchess
Finance Committee

SUBJECT: Change Order for Sign Supplies in the amount not to exceed $10,000 funded from
accounts 61542 Signs

Please see attached communications from Jon lbara, Superintendent of the Street Department, dated
March 25, 2021 for project specific details related to this purchase. Below please find a summary of the
purchase approval request:

Item: Change Order for parts & supplies for signs, pavement marking & crosswalk
maintenance
Value: $10,000

Original approved amount: $24,000 under Purchase Order #157954

Request Date | Change Value | New Total
Original Contract 3/14/19 n/a $24,000
Change Order #1 $10,000 $34,000
Vendor: Perma-Line

Department: 161 Streets
Source Fund: 61542 Signs

Ordinance: Pursuant to § 5-84 Special purchase procedures. A/ (7) Purchases under extensions
of contracts when no price increase exceeds 10% per year.

The Board of Public Works (3/25/21 BPW meeting), Division of Public Works: Streets, and the Purchasing
Department respectfully request your approval of this contract.

Regards,

Kelly Parkinson
Purchasing Manager

Ce: J Ibara
C O'Connor

To:

From:

Re:

A. Motion:

Attachment:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: March 25, 2021

Jonathan Ibarra, Superintendent
Street Department

Perma-Line of New England Change Order

To approve Change Order | to sole source vendor Perma-line of New England of
Brockton, MA in the amount of $10,000. Funding for this purchase is through
Department: 161 Streets; Fund: General; Account Classification: 61 Supplies and
Materials.

Price list

The City of Nashua currently has several thousand signs and many miles of
pavement markings and crosswalks to maintain. In order to do that, we need to
purchase parts and supplies to replace those that have been damaged or worn out.
Perma-Line of New England is the regional vendor for several proprietary items
used and have proven to bea competitive source for items from __ several
manufacturers in the New England area.

Individual purchases or orders vary based upon the fact that most of our work is
replacement or repair of damaged signs or new signs for specific purposes along
with such things as replacement poles and posts for those that have been knocked
down or otherwise compromised, the extent of which cannot be predicted or
planned.

Perma-Line Corp. Of New England is a competitive supplier of signs, traffic paint
and related products for the entire New England area and the City has always been
satisfied with their service and product quality. The list of items purchased includes
but is not limited to signs, pavement paint, paint machine parts, sign posts and
mounting hardware, etc.

Jim Donchess
Mayor e City of Nashua

To: Finance Committee
From: Jim Donchess
Date: 3/31/2021

Re: Change Order for Transit Van Purchase

In accordance with O-14-011, communication of amendments to contracts, this memo is to inform
the Finance Committee of a change to the request from the Transit Department for the Front
Runner Van purchase from New England Wheels of Billerica, MA. During the pre-production process
it was determined that the Public Address (PA) system originally included was no longer needed.

The original contract price in the amount of $123,521 was approved by Finance Committee on
September 16, 2020. The Community Development Division, Transit Department has requested to
reduce this request from $123,521 to $123,441.

229 Main Street »* PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 * NashuaMayor@NashuaNH. gov
www. NashuaNH.gov

REPORT OF THE FINANCE COMMITTEE

MARCH 17, 2021

A meeting of the Finance Committee was held on Wednesday, March 17, 2021, at 7:00 p.m. via
teleconference.

Mayor Jim Donchess, Chairman, presided.

Mayor Donchess

As Chairman of the Finance Committee, | find that due to the State of Emergency declared by the
Governor as a result of the COVID-19 pandemic and in accordance with the Governors Emergency Order
#12 pursuant to Executive Order 2020-04 and subsequent extensions, this public body is authorized to meet
electronically.

Please note that there is no physical location to observe and listen contemporaneously to this meeting, which
was authorized pursuant to the Governor's Emergency Order. However, in accordance with the Emergency
Order, | am confirming that we are:

Providing public access to the meeting by telephone, with additional access possibilities by video or other
electronic means:

To access Zoom, please refer to the agenda or the City’s website for the meeting link.

To join by phone dial: 1-929-205-6099
Meeting ID: 810 9523 0723 Passcode: 787000

The public may also view the meeting via Channel 16.

We previously gave notice to the public of the necessary information for accessing the meeting, through public
postings. Instructions have also been provided on the City of Nashua’s website at www.nashuanh.gov and
publicly noticed at City Hall and Nashua Public Library.

If anyone has a problem accessing the meeting via phone or Channel 16, please call 603-821-2049 and they will
help you connect.

In the event the public is unable to access the meeting via the methods mentioned above, the meeting will be
adjourned and rescheduled. Please note that all votes that are taken during this meeting shall be done by roll
call vote.

Let’s start the meeting by taking a roll call attendance. When each member states their presence, please also
state whether there is anyone in the room with you during this meeting, which is required under the Right-To-
Know Law.

The roll call was taken with 7 members of the Finance Committee present: Alderman Patricia Klee,
Alderwoman Elizabeth Lu, Alderman Linda Harriott-Gathright, Alderwoman-at-Large Shoshanna Kelly,
Alderman-at-Large Brandon Michael Laws, Alderman-at-Large Michael B. O’Brien, Sr., and Mayor Jim
Donchess.

Finance Committee - 03/17/2021 Page 2

Also in Attendance: Alderman Richard A. Dowd
Alderman Jan Schmidt
Dan Hudson, City Engineer
Jeff LaFleur, Superintendent of Solid Waste
Jeff Snow, Superintendent Edgewood Cemetery
Kim Kleiner, Administrative Services Director
Kelly Parkinson, Purchasing Manager

ROLL CALL

Alderman Klee

| am here, | can hear the proceedings and at the moment | am alone in this room.
Alderwoman Lu

| am here alone and | can hear you.

Alderman Harriott-Gathright

The Clerk is present, | can hear the proceedings and | am in the room alone.

Alderwoman Kelly

| am here, | have my son in the room, if you can hear him, and | can hear the proceedings.
Alderman Laws

| am here, | am alone and | can hear.

Alderman O’Brien

| am present, | can hear the proceedings and | am alone.

Mayor Donchess

| present and | am in the room alone.

Alderman Harriott-Gathright

We have a quorum.
Mayor Donchess
Before we begin there are two items.

Alderman Harriott-Gathright

Before, that | think we have Alderman Dowd with us.

Finance Committee - 03/17/2021 Page 3

Mayor Donchess

Oh sorry, Alderman Dowd. Any other members of the Board? Alderwoman Schmidt. Anyone else? | don’t see
anyone else, so we have 2 additional members. There will be an item coming in at the end that is not on the
Agenda and also there will be a non-public regarding a personnel issue. So first we have public comment. Is
there any public comment; anybody want to speak to the Committee?

PUBLIC COMMENT - None
COMMUNICATIONS

From: Kelly Parkinson, Purchasing Manager
Re: Backhoe/Loader in the amount of $78,000 funded from account FY21 CERF

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND AWARD THE
CONTRACT FOR A BACKHOE/LOADER TO REPLACE THE CURRENT 2003 UNIT USED BY
EDGEWOOD CEMETERY TO NORTHLAND JCB IN THE AMOUNT OF $103,000.00 WITH A $25,000

ALLOWANCE FOR THE TRADE IN. FUNDING WILL BE THROUGH DEPARTMENT: 144 EDGEWOOD;
FUND: FY21 CERF, BY ROLL CALL.

ON THE QUESTION
Mayor Donchess
Now is Jeff Snow or anyone from the cemetery here?

Jeff Snow, Superintendent Edgewood Cemetery

| am here, it says Marybeth, she does more zooming than | do.

Mayor Donchess

Ok this is Jeff Snow, please tell us about the purchase?

Mr. Snow

We looked at some tractors, we went out to bid for tractors, we only got two bids. In the packets, the other
response we got for a John Deere was a little over $1,000.00 more, $104 and change with only a $15,000.00

trade-in allowance of the — well CAT came in with a no bid, they couldn’t meet the specs and that was a low at
$78,000.00. There’s | believe $98,000.00 available in CERF for the replacement.

Mayor Donchess

Alright, does anybody have any questions or comments? | don’t see anyone. Could the Clerk please call the
roll?

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

Finance Committee - 03/17/2021 Page 4

From: Kelly Parkinson, Purchasing Manager
Re: Sewer Siphon Rehab Engineering in the amount of $194,533 funded from account Bond: Sewer
Rehab

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND APPROVE THE
ENGINEERING SERVICES CONTRACT FOR DESIGN OF SEWER SIPHONS REHABILITATION WITH
HAZEN AND SAWYER, PC, OF MANCHESTER, MA, IN AN AMOUNT OF $194,533. FUNDING WILL BE
THROUGH DEPARTMENT: 169 WASTEWATER; FUND: BOND; ACTIVITY: SEWER INFRASTRUCTURE
IMPROVEMENTS, BY ROLL CALL.

ON THE QUESTION
Mayor Donchess
Alright we have heard the motion. The City Engineer, Dan Hudson, is here | believe. Mr. Hudson?

Dan Hudson, City Engineer

Yes, thank you Mr. Mayor. So as part of our capacity and management operation and maintenance program
for our sewer system, otherwise known as CMOM, the City investigated sewer syphons. These are pipes that
carry wastewater across water bodies, so under rivers and such. As part of that inspection, we inspected 22
sections almost a mile long of pipe and those varied in sizes from 6 inch to 60 inches. As part of that work, we
identified some deficiencies, some needs for cracks and some lining that had corroded, some holes and some
exposes rebar. So we need to make some repairs to those pipes. Those pipes are installed between the
1960’s and early 1980's.

So what this contract would do would be engage Hazen & Sawyer, one of the Wastewater Engineers that
we've done a lot of work with to design those improvements. Obviously it is a complicated endeavor, we need
to divert flows to other pipes and that sort of thing. So we really need their expertise to design these repairs.
Once these repairs are designed, we would anticipate putting together a package for bid and be back with a
bid for separate approval at a later date.

Mayor Donchess

Alright. Questions/comments? Alright will the Clerk please call the roll?
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Concession Rights at Stellos Stadium

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND AWARD THE
CONTRACT WITH MARK DUDLEY D/B/A DUDLEY’S CONCESSIONS FOR A TWO-YEAR AGREEMENT
FOR CONCESSIONS AT STELLOS STADIUM FOR EIGHT (8) PERCENT OF EACH MONTH’S GROSS
REVENUE, BY ROLL CALL.