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Finance Committee - Agenda - 5/19/2021 - P37

By dnadmin on Mon, 11/07/2022 - 13:40
Document Date
Fri, 05/14/2021 - 13:59
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 05/19/2021 - 00:00
Page Number
37
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__051920…

Item No. 1 - Newton Conduit Extension

Cost Qty
Description / Rate /Hrs Workers Ext
, oo 162.00
2" PVC Conduit Fiber $3.79 FOOT - $613.98
35.00
Duct Bank Spacers $4.70 FOOT - $164.50
, 175.00
1" PVC PLC to Wet Well $0.46 FOOT - $80.50
Subcontractor $0.00 0.00 - $0.00
Breakout
Labor: $1,955.00
Gross Margin Percent @ 15%: $293.25
Material: $1,822.88
Gross Margin Percent @ 15%: $273.43
Total: $4,344.56

Reservation of Rights

This price does not include any amount for impacts such as interference, disruptions, rescheduling, changes in the
sequence of work, delays and/or associated acceleration. We expressly reserve the right to submit our request for

any of these items.

Signed By:

Dated: 5/15/2020

Page Image
Finance Committee - Agenda - 5/19/2021 - P37

Finance Committee - Agenda - 5/19/2021 - P38

By dnadmin on Mon, 11/07/2022 - 13:40
Document Date
Fri, 05/14/2021 - 13:59
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 05/19/2021 - 00:00
Page Number
38
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__051920…

City of Nashua

Purchasing Department

Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233
May 12, 2021
Memo #21-117
TO: Mayor Donchess
Finance Committee
SUBJECT: Pump Replacement at Northgate Pump Station in the amount of $29,642.95 funded

from account 71000 Equipment

Please see attached communications from David Boucher, Superintendent of the Wastewater Department,
dated April 29, 2021 for project specific details related to this purchase. Below please find a summary of
the purchase approval request:

Item: Fairbanks brand vertical solids handling pump for backup needs at the Northgate
Pump Station

Value: $29,624.95

Vendor: Hayes Pump Inc

Department: 169 Wastewater
Source Fund: 71000 Equipment

Ordinance: Pursuant to § 5-84 Special purchase procedures. A/ (5) Purchases from a sole
manufacturer, where it is determined to be more efficient and economical to
reduce costs of maintenance of additional repair parts, supplies or services.

The Board of Public Works (4/29/21 BPW Meeting), the Wastewater Department, and the Purchasing
Department respectfully request your approval of this contract.

Regards,

Kelly Parkinson

Purchasing Manager

Ce: D Boucher
C O'Connor

Page Image
Finance Committee - Agenda - 5/19/2021 - P38

Finance Committee - Agenda - 5/19/2021 - P39

By dnadmin on Mon, 11/07/2022 - 13:40
Document Date
Fri, 05/14/2021 - 13:59
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 05/19/2021 - 00:00
Page Number
39
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__051920…

To:

From:

Re:

A. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: April 29, 2021

David L. Boucher, Superintendent
Wastewater Department

Replacement of Pump at Northgate Pump Station

To approve the purchase of a Fairbanks brand vertical solids handling pump from
Hayes Pump, Inc., of Concord, MA for the amount of $29,624.95. Funding will
be through Department 169 Wastewater.; Fund: Wastewater; Account Category:
71 Equipment.

Quote

The Northgate Pump Station is the biggest pump station within the City and
operates with two pumps - one in use and one as a backup. It is currently running
one old pump and one new pump. The Wastewater Facility would like to purchase
a spare new pump to have on the shelf in the event of a failure. The lead time on
these pumps is 12-14 weeks, and if there is failure of the pump station, it could
mean no sewer services for any of the connected area, including Nashua South.

The Fairbanks brand vertical solids handling pump that is in the attached quote is
a direct replacement to the failed pump. Hayes Pump, Inc. is the local distributer
of Fairbanks, making this a sole source purchase.

Page Image
Finance Committee - Agenda - 5/19/2021 - P39

Finance Committee - Agenda - 5/19/2021 - P40

By dnadmin on Mon, 11/07/2022 - 13:40
Document Date
Fri, 05/14/2021 - 13:59
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 05/19/2021 - 00:00
Page Number
40
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__051920…

Date: 04/07/21 4:11PM QUOTATION PAGE: 40F 4
Quote From:
Hayes Pump, Inc- (O+WC)
66 Old Powder Mill Road
Concord MA 07742
US
Quote Number Quote Date Payment Terms FOB
00130504 4/7/2021 NET 30 DAYS Shipping point
Sell Loc: 04 Cust PO:. Mark #:
o} CITY OF NASHUA S| CITY OF NASHUA
R| ACCOUNTS PAYABLE DEPT H}| WASTEWATER TREATMENT PLAN
pj 229 MAIN ST/ PO BOX 2019 L] SAWMILL RD
NASHUA NH 03061 p]| NASHUA NH03061
3) US T| US
Y 0
Thank you for your inquiry.
Terms-
FOB: Shipping Point.
Freight: Prepaid & Added to Invoice.
Estimated Shipment 12 to 14 Weeks ARQ,
Estimated Shipping Weight: 1400 LBS.
Quotation is valid 30 days.
LINE /{TEM/ QUANTITY UNIT PRICE NET UNIT PRICE
DESCRIPTION UOM DISCOUNT EXTENDED PRICE
0010] 6" B5444 PUMP UNIT (130504) 4.00 29,624.9492 29,624.9492
FAIRBANKS VERT SLDS HNDLG 15HP 900RPM EA 29,624.95
6" VERTICAL COUPLED SOLIDS HANDLING PUMP
STANDARD FITTED CONSTRUCTION WITH STAINL FSS
STEEL CASING AND IMPELLER WEAR RING WITH A
VERTICAL BASE DRIVEN BY A 1SHP S00RPM 3/60/460V
324HPV PREMIUM EFF MARATHON MOTOR.
INCLUDES CERTIFIED HYDRO.
ROTATION: CCW
DISCHARGE POSITION: #13
CONDITIONS OF SERVCIE: 800 GPM @ 43FT
“m . redit Approval Total Price 29,624.95|

The parties agree that this quote and any order arising from it are expressly subject to

and incorporate by reference Hayes‘ Terms of Sale which are available at
http://hayespump.com/Terms. Customer's acceptance of this quotation is

expressly conditional on Customer's assent to such incorporated Terms of Sale.

Please send a copy of your tax exempt certificate when placing your order.

Email the tax certificate to tmackenzie@hayespump.com or fax to 978-369-8464,

Sales Rep(s): Do Not Use

Questions? Phone: 978 369-8800 Nicole Femandes - nfernandes@hayespump.com Fax: 978 369-8461

Page Image
Finance Committee - Agenda - 5/19/2021 - P40

Finance Committee - Agenda - 5/19/2021 - P41

By dnadmin on Mon, 11/07/2022 - 13:40
Document Date
Fri, 05/14/2021 - 13:59
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 05/19/2021 - 00:00
Page Number
41
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__051920…

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

May 12, 2021
Memo #21-118

TO: Mayor Donchess
Finance Committee

SUBJECT: Project Management/Construction Oversight for the Nashua Transit Center Retrofit in
the amount of $120,818.84 funded from accounts FTA5339 Annual Funding Grants &
53125 Construction Management Services

Please see attached communications from Sarah Marchant, Director of Community Development, dated
May 4, 2021 for project specific details related to this purchase. Below please find a summary of the
purchase approval request:

Item: Project Management and Construction Oversight for the Nashua Transit Center
Retrofit

Value: $120,818.84

Vendor: Greenman-Pedersen, Inc.

Department: 186 Transportation
Source Fund: 53125 Construction Management Services & FTA 5336 Annual Funding Grant

Ordinance: Pursuant to NRO § 5-83 Professional Services (A) In the purchase of accounting,
architectural, auditing, engineering, legal, medical and ambulance services and
purchases of independent professional consultant services for personnel, data
processing, actuarial, planning, management and other comparable purchases
competitive bidding shall not be required.

The Community Development Division: Transportation Department, and the Purchasing Department
respectfully request your approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: S Marchant
J Graziano

Page Image
Finance Committee - Agenda - 5/19/2021 - P41

Finance Committee - Agenda - 5/19/2021 - P42

By dnadmin on Mon, 11/07/2022 - 13:40
Document Date
Fri, 05/14/2021 - 13:59
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 05/19/2021 - 00:00
Page Number
42
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__051920…

. Community Development 589-3095
City of Nashua Planning and Zoning 589-3090

. soe Building Safety 589-3080
Community Development Division Code Enforcement 589-3100
City Hall, 229 Main Street, PO Box 2019 Can grams mission cbocntne
Nashua, New Hampshire 03061-2019 Transportation 880-0100
www.nashuanh.gov FAX 589-3119

Date: May 4, 2021
To: Jim Donchess, Mayor
From: Sarah Marchant, Community Development Director

Re: Finance Committee — Transit Center Retrofit - Project Management and Construction Oversight

On March 4, 2019, the City of Nashua released an RFQ for the Transit Center Retrofit Project. In
August of 2019, the City entered into a contract with Greenman-Pedersen, Inc. (GPI) to provide
Engineering and Architectural Services for the Retrofit of the Nashua Transit Center.

This RFP also identified the potential for an additional phase of work from the selected engineering
firm, for the construction administration, inspection and oversight of the construction phase of the
project. FTA requires almost full time inspection throughout this phase of the project.

The City has found GPI to be a responsive and responsible firm and has been satisfied with the
work they have completed to date. GPI has provided a scope of work for resident engineering and
construction administration services provided by GPI and building construction support and
inspection provided by Samyn D’Elia Architects.

Based on a Scope and Fee provided for this phase, the Community Development Division and
Nashua Transit System recommend entering into a contract with GPI & Samyn D’Elia Architects,
in the amount of $120,818.84, for Project Management and Construction Oversight.

Page Image
Finance Committee - Agenda - 5/19/2021 - P42

Finance Committee - Agenda - 5/19/2021 - P43

By dnadmin on Mon, 11/07/2022 - 13:40
Document Date
Fri, 05/14/2021 - 13:59
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 05/19/2021 - 00:00
Page Number
43
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__051920…

CONTRACT FOR PROFESSIONAL SERVICES

TITLE

A CONTRACT BETWEEN

THE CITY OF NASHUA, 229 MAIN STREET, CITY HALL, NASHUA, NH 03060
AND

GREENMAN-PEDERSEN, INC.

NAME AND TITLE OF SERVICE PROVIDER

GREENMAN-PEDERSEN, INC. 181 BALLARDVALE STREET, SUITE 202 WILMINGTON, MA 01887

ADDRESS OF SERVICE PROVIDER

WHEREAS, the City of Nashua, a political subdivision of the State of New Hampshire, from time
to time requires the services of a Service Provider ; and

WHEREAS, it is deemed that the services of a Service Provider herein specified are both necessary
and desirable and in the best interests of the City of Nashua; and

WHEREAS, Service Provider represents they are duly qualified, equipped, staffed, ready, willing
and able to perform and render the services hereinafter described;

Now, THEREFORE, in consideration of the agreements herein made, the parties mutually agree as
follows:

1. DOCUMENTS INCORPORATED. The following exhibits are by this reference incorporated herein and are
made part of this contract:

Exhibit A--General Conditions for Contracts
Exhibit B--Scope of Services and Fee Schedule
Exhibit C--FTA Clauses

The Contract represents the entire and integrated agreement between the parties and supersedes prior
negotiations, proposals, representations or agreements, either written or oral. Any other documents which
are not listed in this Article are not part of the Contract.

In the event of a conflict between the terms of the Proposal and the terms of this Agreement, a written
change order and/or fully executed City of Nashua Purchase Order, the terms of this Agreement, the written
change order or the fully executed City of Nashua Purchase Order shall control over the terms of the
Proposal.

2. WORK TO BE PERFORMED Except as otherwise provided in this contract, Service Provider shall furnish

all services, equipment, and materials and shall perform all operations necessary and required to carry out
and perform in accordance with the terms and conditions of the contract the work described.

AG 1 of 3

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Finance Committee - Agenda - 5/19/2021 - P43

Finance Committee - Agenda - 5/19/2021 - P44

By dnadmin on Mon, 11/07/2022 - 13:40
Document Date
Fri, 05/14/2021 - 13:59
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 05/19/2021 - 00:00
Page Number
44
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__051920…

3. PERIOD OF PERFORMANCE. Service Provider shall perform and complete all work by March 31, 2022

which date shall only be altered by mutually approved written agreement
to extend the period of performance or by termination in accordance with the terms of the contract. Service
Provider shall begin performance upon receipt of an Executed Contract and a valid Purchase Order issued
from the City of Nashua.

4, COMPENSATION. Service Provider agrees to perform the work for a total cost not to exceed
One Hundred Twenty Thousand, Eight Hundred Eight Dollars and 84 Cents._($120,818.84)

The Contract Sum shall include all items and services necessary for the proper execution and completion
of the Work.

Unless Service Provider has received a written exemption from the City of Nashua, Service Provider shall
submit monthly requests for payment for services performed under this agreement in accordance with the
values stated in the Agreement. Such requests shall be supported by such data substantiating the Service
Provider’s right to payment as the City of Nashua may reasonably require. Service Provider shall submit
monthly requests for payment for services performed under this agreement shall be submitted as follows:

» Electronically via email to VendorAPInvoices@NashuaNH.gov
OR

>» Paper Copies via US Mail to:

City of Nashua, City Hall
Accounts Payable

229 Main Street

Nashua, NH 03060

Please_donot submit invoices both electronically and paper copy.

In addition, and to facilitate the proper and timely payment of applications, the City of Nashua requires
that all submitted invoices contain a valid PURCHASE ORDER NUMBER.

Requests for payment shall be submitted no later than fifteen (15) days after the end of each month and
must include a detailed summary of the expenditures reported in a form that supports the approved budget.
Specifically, Service Provider agrees to provide the following with each request for payment:

1. Appropriate invoice forms. The forms shall include the project purchase order number, a listing
of personnel hours and billing rates, and other expenditures for which payment is sought.

2. A progress report. The report shall include, for each monthly reporting period, a description of
the work accomplished, problems experienced, upcoming work, any extra work carried out, and a
schedule showing actual expenditures billed for the period, cumulative total expenditures billed
and paid to date under the contract, and a comparison of cumulative total expenditures billed and
paid to the approved budget.

The City of Nashua will pay for work satisfactorily completed by Service Provider. The City of Nashua
will pay Service Provider within 30 days of approval by the City of Nashua of the submitted invoice forms
and progress reports. The City of Nashua will make no payments until the invoice forms and progress
reports have been submitted and approved.

AG 2 of 3

Page Image
Finance Committee - Agenda - 5/19/2021 - P44

Finance Committee - Agenda - 5/19/2021 - P45

By dnadmin on Mon, 11/07/2022 - 13:40
Document Date
Fri, 05/14/2021 - 13:59
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 05/19/2021 - 00:00
Page Number
45
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__051920…

5. EFFECTIVE DATE OF CONTRACT. This contract shall not become effective until and unless approved
by the City of Nashua.

6. NOTICES. All notices, requests, or approvals required or permitted to be given under this contract shall
be in writing, shall be sent by hand delivery, overnight carrier, or by United States mail, postage prepaid,
and registered or certified, and shall be addressed to:

CITY OF NASHUA REPRESENTATIVE: REPRESENTATIVE:

Camille Correa Timothy Letton

Nashua Transit System Greenman-Pedersen, Inc

11 Riverside Street 181 Ballardvale Street, Sutte 202
Nashua, NH 03062 Wilmington, MA 01887

Any notice required or permitted under this contract, if sent by United States mail, shall be deemed to be
given to and received by the addressee thereof on the third business day after being deposited in the mail.
The City of Nashua or Service Provider may change the address or representative by giving written notice
to the other party.

IN WITNESS WHEREOF, the parties hereto have caused this contract to be signed and intend to be legally

bound thereby.

City of Nashua, NH (signature) \Gignature)

James Donchess, Mayor Timothy Letton, PE - Executive Vice President
(Printed Name and Title) (Printed Name and Title)

05.05.2021
Date Date

AG 3 of 3

Page Image
Finance Committee - Agenda - 5/19/2021 - P45

Finance Committee - Agenda - 5/19/2021 - P46

By dnadmin on Mon, 11/07/2022 - 13:40
Document Date
Fri, 05/14/2021 - 13:59
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 05/19/2021 - 00:00
Page Number
46
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__051920…

IAM SF YN

*

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EXHIBIT A
TABLE OF CONTENTS
GENERAL CONDITIONS

DEFINITIONS

SERVICE PROVIDER STATUS
STANDARD OF CARE

CITY OF NASHUA REPRESENTATIVE
CHANGES TO SCOPE OF WORK
CITY OF NASHUA COOPERATION

DISCOVERY OF CONFLICTS, ERRORS, OMISSIONS, AMBIGUITIES, OR
DISCREPANCIES

TERMINATION OF CONTRACT

DISPUTE RESOLUTION

NO DAMAGES FOR DELAY

INSURANCE

INDEMNIFICATION

FISCAL CONTINGENCY

COMPENSATION

COMPLIANCE WITH APPLICABLE LAWS
NONDISCRIMINATION

ENDORSEMENT

ASSIGNMENTS, TRANSFER, DELEGATION, OR SUBCONTRACTING
CITY INSPECTION OF CONTRACT MATERIALS
DISPOSITION OF CONTRACT MATERIALS

PUBLIC RECORDS LAW, COPYRIGHTS, AND PATENTS
FINAL ACCEPTANCE

TAXES

NON-WAIVER OF TERMS AND CONDITIONS

RIGHTS AND REMEDIES

PROHIBITED INTERESTS

THIRD PARTY INTERESTS AND LIABILITIES
SURVIVAL OF RIGHTS AND OBLIGATIONS
SEVERABILITY

MODIFICATION OF CONTRACT AND ENTIRE AGREEMENT

CHOICE OF LAW AND VENUE

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Finance Committee - Agenda - 5/19/2021 - P46

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