Search

Finance Committee - 05/19/2021 Page 7
Alderwoman Lu

No that was the total project cost, one of the power point said, gave us that figure, close to a $1 million dollars
let’s say.

Director Marchant

That is a great question. So as every other project that has actually gone to bid in this past year and with this
lag in construction schedule that number had not held. It is, as you will see with the contract, either the next
contract or the one after that that you are seeing tonight it is $1.12 million is the cost. And this grant is actually
from a nationally competitive 5339 Grant that we were awarded to do this project. So we were using a much
larger federal bucket of money for this project. The State of New Hampshire also matched some of the capital

contribution on this project. So the overall contract has a higher amount of City dollars in it then was presented
a year ago. But all of the money has been appropriated and is accounted for.

Alderwoman Lu

OK thank you, that’s fine but just for clarification are the three entities that are contributing to this project
maintaining their original percentage?

Director Marchant

Yes.

Alderwoman Lu

OK. Thank you.

Mayor Donchess

Anyone else? Alright, Madam Clerk could you please call the roll?
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Construction/Rehab at the Nashua Transit Center in the amount of $1,129,710 funded from accounts
54210 Lead Hazzard Remediation & 81650 Land Improvements

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND AWARD A
CONTRACT FOR THE CONSTRUCTION WORK AT THE TRANSIT CENTER AND THE ADJACENT
PAVEMENT AND SITE WORK TO D.L. KING & ASSOCIATES IN THE AMOUNT OF $1,129,710. FUNDING
WILL BE THROUGH DEPARTMENT: 186 TRANSPORTATION; FUND: 81650 LAND IMPROVEMENTS
AND 54210 LEAD HAZARD REMEDIATION, BY ROLL CALL.

ON THE QUESTION

Finance Committee - 05/19/2021 Page 8

Mayor Donchess

You’ve heard the motion but this is again Ms. Marchant.
Director Marchant

That is correct, thank you. So this is the award to actually construct the Transit Center. We have retrofit so this
is the physical upgrades to the Transit Center itself but also to the physical infrastructure underground and of
the ground around that area. This project is, again, something that the City went after a nationally competitive
5339 grant that we were awarded. So that is paying for the vast majority of this with some matching funds
coming from the State of New Hampshire and then the rest from the City. And we are very excited to finally
move this project forward.

Mayor Donchess

Discussion or questions? Alderwoman Klee?
Alderman Klee

Thank you Mayor. Director Marchant, does this also take care of the re-directing of the parking lot that is
adjacent to it? Did | understand that correctly? So the redesign of that enter and exit is also part of this.

Director Marchant

That’s a great question. It is not part of this contract. That was not part of the grant. We have separately used
dollars and are almost done with a final design for bid which we don’t have funding to do, but a re-design of the
City Hall parking lot area. So we do have a design that was working on kind of parallel to this. As part of this
project, the entrance to the City Hall Parking Lot from the Transit Center side will be closed off and so the City
Hall Parking Lot does function it does meet the standards for being one way in and one way out from the other
side but it isn’t an ideal configuration. So we will have that package shortly that we can look at funding for
separately. But that isn’t part of the federal bid here.

Alderman Klee

Just one comment, Mr. Mayor?

Mayor Donchess

Yes.

Alderman Klee

Thank you. Director Marchant | was a little concerned about, | know it meets the standard but it is a tight fit
trying to get in and out especially someone with an SUV and we have the handicap spots right there too. So |
was just a little concerned if we are only having that one entrance to come in and out of. But we don’t foresee
any kind of issues? | know even with the entrance the way it is, it sometimes can be a little tight trying to get in
and out of there, especially those end parking spots near the transit center. But engineering or whoever has
taken a look at it and we are good to go with that?

Director Marchant

As | said, it is not ideal. It does meet the minimum standards. The really good thing is that it is so small and so

tight that people travel at slow rates of speed and it is not maybe ideal which is why we have a new design
coming that we hope to be able to fund. But it has not been found to be unsafe.

Finance Committee - 05/19/2021 Page 9
Alderman Klee

That’s all | care about. Thank you so much.

Mayor Donchess

Anyone else? Madam Clerk could you please call the roll?
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Cleaning Services in the amount of $46,800 funded from accounts 54200 Janitorial Services

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND AWARD A
CONTRACT FOR NASHUA TRANSIT SYSTEM CLEANING SERVICES TO BILL’S WORLD CLASS
CLEANING SERVICES IN THE AMOUNT OF $46,800 ($15,600 PER YEAR). FUNDING WILL BE
THROUGH DEPARTMENT: 186 TRANSPORTATION; FUND: 54200 JANITORIAL SERVICES, BY ROLL
CALL.

ON THE QUESTION

Mayor Donchess

And | believe Ms. Marchant, again, will be on this one.

Director Marchant

Yes thank you. As part of a reaction to COVID and based on customer complaints, we worked last year to
really step up the cleaning services provided at both the Transit Center and with the Administration Building. At
that time, we got short-term contracts and very emergency state and what we’d like to do is move forward with
the cleaning service contracts. This is what they are for. The contract is for 6 days a week, each day of the
week that the Nashua Transit Center is open.

We will have a cleaning service come in in the evening and 3 days a week at the Administration Building. This
cleaning service has provided a level of service above and beyond what we had and our customers had

experienced in the past and especially with the importance of cleanliness and hygiene at this point and it is
something that we feel very strongly about continuing the service.

Mayor Donchess
Anyone? Alderwoman Lu?
Alderwoman Lu

Thank you Mr. Mayor. Through you to Ms. Marchant, won’t the Transit Center be under construction for
several months during the first year and are we just paying them the same in spite of that?

Finance Committee - 05/19/2021 Page 10
Director Marchant

That’s a great question. As much as possible, the Transit Center will actually remain open the whole time.
The operational logistics, we still have to run the bus system all 6 days a week and that’s our ticket counter,
that’s where everything is secure. So we are actually going to work in phases, one half and then the other half
and we will be operating largely out of that Transit Center. So it is a great question but the cleaning services
will pretty much be needed every single day and it will probably be dirty from all the dust. So while we are
going to have very significant renovations there will be always someplace to clean because we will be
operating, maybe shifting around in there.

Alderwoman Lu

Thank you, yeah that makes sense, we will probably need them more. Thank you.
Mayor Donchess

Alright, Madam Clerk could you call the roll?

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Firefighter Physicals in the amount of $47,586 funded from the following accounts: $31,502.10 from
53135 Medical Services & $16,083.90 from 71000 Equipment

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND APPROVE THE
INCREASE TO PURCHASE ORDER 162572 FOR PHYSICALS PERFORMED FOR 77 FIREFIGHTERS TO
LIFE SCAN WELLNESS CENTERS IN THE AMOUNT OF $47,586. FUNDING WILL BE THROUGH
DEPARTMENT: 152 FIRE RESCUE; FUND: $31,502.10 FROM ACCOUNT 53135 MEDICAL SERVICES
AND $15,433.90 FROM ACCOUNT 71000 EQUIPMENT, BY ROLL CALL.

ON THE QUESTION

Mayor Donchess

And | think we have Assistant Chief Buxton here for this?

Assistant Chief Steve Buxton, Nashua Fire Department

Good evening everyone. This is basically to cover the expense associated with the physicals for our specialty
teams. We have a Hazmat Team and we have a Dive Team. The physicals that we require to meet NFP1582
are a little bit more specialized than what you would be able to achieve through your regular doctor. So we

have them done through this process. This is an annual expense, we usually send anywhere between 75 to
90 individuals for physicals.

Mayor Donchess

Any questions, comments? Madam Clerk could you please call the roll?

Finance Committee - 05/19/2021 Page 11
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Two Pierce Arrow XT Pumper Trucks in the amount of $1,454,947.00 funded from accounts CERF
81500 Vehicles

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND APPROVE THE
PURCHASE OF TWO (2) 2021 PIERCE ARROW XT PUMPERS AND FIT UP FROM ALLEGIANCE FIRE
AND RESCUE IN THE AMOUNT OF $1,454,947.00. FUNDING WILL BE THROUGH DEPARTMENT: 152
FIRE RESCUE; FUND: CERF 81500 VEHICLES, BY ROLL CALL.

ON THE QUESTION

Mayor Donchess

Chief Buxton?

Assistant Fire Chief Buxton

Good evening, thank you. So some of you may remember this, we were funding different committees earlier in
the year to get the bond approved to purchase these two pieces of apparatus. Basically we are trying to
purchase them together because it will result in overall savings of about $160,000 something thousand dollars
for the City if we do them at the same time. This is consistent with our CERF schedule replacement program.
One of the engines is being bought 12 months early.

Mayor Donchess
And when do you expect delivery.

Assistant Fire Chief Buxton

Delivery for these would be approximately January / February of next year. Build time is because of the supply
chain is a little bit delayed from what they normally are. Normally an engine takes 8 to 10 months to build.

Mayor Donchess
Any questions/comments from anyone? Could you please call the roll, Madam Clerk?
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

Finance Committee - 05/19/2021 Page 12

From: Kelly Parkinson, Purchasing Manager
Re: Personal Protective Clothing/Equipment in the amount of $31,073 funded from accounts 61110
Protective Clothing

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND APPROVE THE
PROCUREMENT OF TWELVE (12) SETS OF PERSONAL PROTECTIVE EQUIPMENT (PPE) FROM
BERGERON PROTECTIVE CLOTHING IN THE AMOUNT OF $31,073 WHICH INCLUDES SHIPPING
($2,589.42 PER SET). FUNDING WILL BE THROUGH DEPARTMENT: 152 FIRE RESCUE; FUND: 61110
PROTECTIVE CLOTHING, BY ROLL CALL.

ON THE QUESTION

Mayor Donchess
Chief Buxton.

Assistant Fire Chief Buxton

Thank you Mr. Mayor. If it is alright with you, | am going to defer to Deputy Chief Kirk who is also on the call,
this is his area of responsibility.

Mayor Donchess
Alright let’s go to the Deputy Chief then.

Deputy Fire Chief James Kirk

Thank you Mr. Mayor and good evening Committee Members. This purchase represents the most recent
phase in our cycle of replacing personal protective clothing for the fire fighters. Each one of the ensembles
represents a jacket, a pair of pants and a set of boots. And | said it is in keeping with the normal cycle of the
shelf life of our protective clothing. The quote is through Bergeron Protective Clothing of Epsom, New
Hampshire. The actual gear is supplied through Globe which is also in New Hampshire.

Mayor Donchess

Anybody? Questions or comments? | don’t see anything. Madam Clerk, could you call the roll please?
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Engineering Services for Pedestrian Bridge Infrastructure in the amount of $14,251 funded from
accounts 53107 Architect & Engineering Services

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND APPROVE A
MULTI-YEAR ON-CALL ENGINEERING SERVICES CONTRACT WITH HOYLE, TANNER & ASSOCIATES,
INC., OF MANCHESTER, NH, AND FURTHER TO APPROVE TASK ORDER #1 UNDER THAT CONTRACT
FOR STRUCTURAL INVESTIGATIONS IN AN AMOUNT NOT TO EXCEED $14,251. FUNDING WILL BE
THROUGH DEPARTMENT: 160 ADMIN/ENGINEERING; FUND: GENERAL; ACCOUNT CATEGORY: 53

Finance Committee - 05/19/2021 Page 13

PROFESSIONAL AND TECHNICAL SERVICES $12,000 AND DEPARTMENT: 161 STREETS; FUND:
CAPITAL; ACTIVITY: INFRASTRUCTURE IMPROVEMENTS, BY ROLL CALL.

ON THE QUESTION
Mayor Donchess
And City Engineer Dan Hudson is here. Mr. Hudson.

Dan Hudson, City Engineer

Thank you Mr. Mayor. So late last year we selected Hoyle Tanner & Associates for engineering services and
that was for highway, bridge, traffic and bicycle pedestrian work. It is intended to be a multi-year contract that’s
why it is going through this process here, a multi-year contract whereby we negotiate terms and then we can
issue task orders as needs arise that we can’t handle internally for whatever reason. We are bringing this
together with task order one which is for a review of our pedestrian bridges; highway bridges are regularly
reviewed by DOT the on a periodic basis but pedestrian bridges are not. And we have a number of them in our
parks and other places. So this task here is for them to an assessment and look at those and give us some
recommendations about any treatment that they may need.

Mayor Donchess

Alright, you’ve heard Mr. Hudson, of course. Any questions or comments? Alderwoman Klee?

Alderman Klee

Thank you, Mr. Mayor. When you said about the pedestrian bridge, are you talking about, for instance, those
that are like in Mine Falls that are going over the river and so on? It is not any of the overpasses that are from
the highway or anything of that nature, correct. That would be DOT?

Mr. Hudson

Yeah most of those are DOT but for instance we have some rail trail bridges which cross City Streets, those
that wouldn’t necessarily be reviewed by DOT. But, yes, primarily it is those bridges that are in parks such as
Mine Falls.

Alderman Klee

Thank you.

Mayor Donchess

Anyone else? Alright, could the Clerk please call the roll?

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: 2019 CIPP Lining Project Change Order #5 in the amount not to exceed $200,000 funded from

Finance Committee - 05/19/2021 Page 14
account 81700 Infrastructure Improvements

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND APPROVE

CHANGE ORDER NO. 5 FOR THE 2019 CIPP LINING PROJECT WITH KENYON PIPELINE INSPECTION
OF QUEENSBURY, NY, IN THE AMOUNT OF $200,000. FUNDING WILL BE THROUGH DEPARTMENT:
169 WASTEWATER; FUND: WASTEWATER; ACTIVITY: STORMWATER ABATEMENT, BY ROLL CALL.

ON THE QUESTION

Mayor Donchess

Mr. Hudson?
Mr. Hudson

Thank you, Mr. Mayor. So this is as noted Change Order 5 to a contract, a 2019 contract with Kenyon Pipeline
Services. They have been our primary firm that has done CCTV, you know, television inspection basically of
pipes and then lining of those pipes where needed. This contract is to buy us a little more time. We did bid a
project out for this year for CIPP and we will have a different contractor. But that project got a little bit delayed
we were in the process of pulling our next sewer bond. So for that reason we decided to enter into this change
order to buy a little more time and continue work some of which is critical in nature in time because it needs to
be done related to the paving program.

Mayor Donchess
Alright, anybody? Madam Clerk could you please call the roll?
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Pavement Management Consulting Change Order #2 in the amount not to exceed $31,600 funded
from accounts 81704 Paving Bond

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND APPROVE
CHANGE ORDER NO. 2 TO THE PAVEMENT MANAGEMENT SERVICE CONTRACT WITH STANTEC
CONSULTING SERVICES, INC., OF BURLINGTON, MA, IN AN AMOUNT NOT TO EXCEED $31,600.

FUNDING WILL BE THROUGH DEPARTMENT: 160 ADMIN/ENGINEERING; FUND: BOND; ACTIVITY;
PAVING, BY ROLL CALL.

ON THE QUESTION

Mayor Donchess
Mr. Hudson
Mr. Hudson

Thank you Mr. Mayor. So as far the paving program, what we do is regularly assess the condition of pavement

Finance Committee - 05/19/2021 Page 15

and that is to help us which roads should be paved on what schedule and to just confirm and reassess that
what we are doing is achieving the goals that the program has in improving the overall condition. This will be
the third year of a contract that we have had with this firm. Each year we do a third of the City, this year they
will assess the northern corridor of the City. With this original contract they laid out the pricing for 3 different
years, this is the third year consistent with the original agreement.

Mayor Donchess
OK. Discussion? Anybody? Questions.

Alderman Harriott-Gathright

| have a question.
Mayor Donchess
Alderman Harriott-Gathright.

Alderman Harriott-Gathright

What is considered the “north” of the City, can you kind of like give you one of the major streets?
Mr. Hudson
| mean it would be north of Canal and the north end, on the north side of the river.

Alderman Harriott-Gathright

Right going up the Merrimack, right?
Mr. Hudson

Yes, exactly. | don’t ....
(Overlapping conversation)

Alderman Harriott-Gathright

From Canal ....
Mr. Hudson

| don’t have the exact breakdown, of course it varies. But yeah like | said, a rotating basis, they review
different sections of the City. So every area gets looked at every third year, but this year the focus is up in that
area.

Alderman Harriott-Gathright

Can | follow up?

Mayor Donchess

Yeah, of course.

Finance Committee - 05/19/2021 Page 16

Alderman Harriott-Gathright

What areas have we got that information on so far?
Mr. Hudson

So we have gotten the whole City because we have been doing this for a while. But! believe they have been
working south and north just last year and they did the middle of the City and the year before that was the
southern end of the City. So on a rotating basis we keep going around and reviewing conditions in each area
every third year.

Alderman Harriott-Gathright

OK, can | follow up?
Mayor Donchess
Yes.

Alderman Harriott-Gathright

So this is all part of the 10 year plan, is that correct.
Mr. Hudson
It is, yeah.

Alderman Harriott-Gathright

It is.

Mr. Hudson

Well it is part of the continued paving program, we are five years into that. We have a five year pavement
bond and we will be coming back seeking continuation of that program because at the outset it was envisioned

as a 10 year program. But yes we are about halfway through that program.

Alderman Harriott-Gathright

Another follow up. So which areas have we reviewed, let’s say twice?
Mr. Hudson

So in 5 years, | mean if this is the northern section we would have reviewed the south and the middle twice.
Every year they do an assessment and we get an update and we are seeing the positive benefit of the
program. The average pavement condition is increasing. We have made significant improvements to our
arterial roadways as well as neighborhood roadways. We are doing paving around the whole City, | don’t want
the impression to be that we are not, because we are assessing we are just doing one area of the City. We
have been paving in all areas of the City every year.

Alderman Harriott-Gathright

Can | have a follow up?