Search

To:

From:

Re:

C. Motion:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: May 24, 2021

Daniel Hudson, P.E., City Engineer
Engineering Department

Main Street Crosswalks — Pedestrian Safety Enhancements

To approve the purchase of Rectangular Rapid Flashing Beacon (RRFB) crosswalk
signal systems from Ocean State Signal Co. of Smithfield, RI in the amount not to
exceed $65,000. Funding will be through Department 161 Streets; Fund: Prior Year
Escrow; Account Category: 81 Capital Outlay/Improvements.

To improve pedestrian safety, the City plans to install Rectangular Rapid Flashing
Beacon (RRFB) crosswalk systems on Main Street at the existing mid-block
crosswalks which are located at 100 Main Street, near High Street, and at Eldridge
Street. These RRFBs will be similar to the crosswalk system installed in 2018 at the
mid-block crossing on the Main Street Bridge, which continues to be in good working
condition with only minor maintenance required.

The City is proposing to purchase materials from Ocean State Signal Co., the supplier
of the materials for the RRFB system on the Main Street Bridge. Installation of the
system will be completed by the Street Department. The Division of Public Works is
requesting the approval of this sole source purchase from Ocean State Signal Co. of
Smithfield RI, for consistency in equipment on the Main Street corridor, which will
simplify future maintenance. In addition, the previously purchased system has been in
place since 2018, is operating satisfactorily, and Ocean State Signal is a reputable
supplier of quality equipment and material with a good track record in the City.

ocean state

gna

Lighting the way

TO: __ Matt Franz - Engineering Dept

LOCATION: _ Nashua, NH

Ocean State Signal Co.

27 Thurber Blvd
Smithfield, RI 02917
Tel: 401-231-6780 Fax: 401-231-4390
www.oceanstatesignal.com

DATE: 5/21/2021
FROM: James-Michael Trotta

ITEM NUMBER: _ RRFB Crosswalk System DUE DATE:
INTERSECTION: _ Main Street - Three Locations PROJECT #:
Quantity ITEM/MATERIAL DESCRIPTION
3 Solar Powered RRFB Crosswalk System c/o: $10,900.00 $32,700.00
2 (ea) 15' Decorative Aluminum Pedestal Black
3 (ea) 55W Solar Control System w/ Radio Black
4 (ea) RRFB-XL Light Bar w/ Ped Indication Black
3 (ea) Bulldog PPB w/ 9x12 Frame & R10-25 Sign [Black
4 (ea) 30" W11-2 Pedestrian Crossing Sign FY
2 (ea) 24x12 W16-7L Down Left Arrow Sign FY
2 (ea) 24x12 W16-7D Down Double Arrow Sign FY
8 (ea) Sign Mounting Hardware Kit
Notes:
A) Furnish Only
B\) Does Not Include Concrete Foundations or Anchor Bolts
C) Does Not Include Solar Study
D) Ocean State Signal Not Responsible for Operation Performance due to Improper Solar Installation Locations
TERMS AND CONDITIONS:

The above price is NET F.O.B shipping point with shipping included to one destination in Nashua.
Terms quoted are Net Thirty and this quote is guaranteed for 90 days.

Sen ak

James-Michael Trotta

City of Nashua

Purchasing Department . (603) 589-3330
Administrative Services Division Fax (603) 594-3233
229 Main Street - Nashua, NH 03060

To: Mayor Donchess
Finance Committee

From: Kelly Parkinson, Purchasing Manager

Date: May 26, 2021

Re: Change Order for Electric Hybrid Arboc Van Change Order #1
In accordance with O-14-011, communication of amendments to contracts, this memo is to inform the Finance
Committee of a subsequent change order to the request from the Community Development Division for the
purchase of two electric hybrid Arboc vans..
The original contract price in the amount of $346,000 was approved by Finance Committee on January 6, 2021.
The Community Development Division has requested a contract change in the amount of $9,180 to cover an
increase in chassis price as well as additional passenger enhancements (pillow top seats, flip seats, AC to ACC 80K

heat/cool combo, walker storage and rotating driver barrier) selected for two electric hybrid vans approved for
the Transit Department.

. Community Development 589-3095
City of Nashua Planning and Zoning 589-3090

. soe Building Safety 589-3080
Community Development Division Code Enforcement 589-3100
City Hall, 229 Main Street, PO Box 2019 Can grams mission cbocntne
Nashua, New Hampshire 03061-2019 Transportation 880-0100
www.nashuanh.gov FAX 589-3119

Date: May 18, 2021
To: Jim Donchess, Mayor
From: Camille Pattison, Transit Administrator

Re: Finance Committee — Change Order for 2 Electric Hybrid Arboc Vans

On January 7, 2021, the Nashua Transit System (NTS) signed a contract with Creative Bus Sales to
purchase 2 Electric Hybrid Arboc Low Floor Vans for a total cost of $346,000

Due to supply chain issues, there was an increase in the Chassis price. In addition, a number of
passenger enhancements including seating, air conditioning/heating, and safety were selected during
pre-production and are outlined below.

$3,350 Chassis

$450 Pillow Top Seats

$900 Flip Seats

$1,075 AC to ACC 80K Heat/Cool Combo
$300 Walker Storage

$665 Rotating Driver Barrier

Original Cost Increase in Cost | Revised Cost New Total Cost
$170,850 each | $6,740 each $177,590 each $355,180

REPORT OF THE FINANCE COMMITTEE

MAY 19, 2021
A meeting of the Finance Committee was held on Wednesday, May 19, 2021, at 7:00 p.m. via teleconference.

Mayor Jim Donchess, Chairman, presided.

Mayor Donchess

As Chairman of the Finance Committee, | find that due to the State of Emergency declared by the
Governor as a result of the COVID-19 pandemic and in accordance with the Governors Emergency Order
#12 pursuant to Executive Order 2020-04 and subsequent extensions, this public body is authorized to meet
electronically.

Please note that there is no physical location to observe and listen contemporaneously to this meeting, which
was authorized pursuant to the Governor's Emergency Order. However, in accordance with the Emergency
Order, | am confirming that we are:

Providing public access to the meeting by telephone, with additional access possibilities by video or other
electronic means:

To access Zoom, please refer to the agenda or the City’s website for the meeting link.

To join by phone dial: 1-929-205-6099
Meeting ID: 824 9066 5144 Passcode: 308638

The public may also view the meeting via Channel 16.

We previously gave notice to the public of the necessary information for accessing the meeting, through public
postings. Instructions have also been provided on the City of Nashua’s website at www.nashuanh.gov and
publicly noticed at City Hall and Nashua Public Library.

If anyone has a problem accessing the meeting via phone or Channel 16, please call 603-589-3329 and they will
help you connect.

In the event the public is unable to access the meeting via the methods mentioned above, the meeting will be
adjourned and rescheduled. Please note that all votes that are taken during this meeting shall be done by roll
call vote.

Let’s start the meeting by taking a roll call attendance. When each member states their presence, please also
state whether there is anyone in the room with you during this meeting, which is required under the Right-To-
Know Law. The roll call was taken with 7 members of the Finance Committee present: Alderman Patricia
Klee, Alderwoman Elizabeth Lu, Alderman Linda Harriott-Gathright, Alderwoman-at-Large Shoshanna Kelly,
Alderman-at-Large Brandon Michael Laws, Alderman-at-Large Michael B. O’Brien, Sr., and Mayor Jim
Donchess

Also in Attendance: Kelly Parkinson, Purchasing Manager
Kim Kleiner, Director of Administrative Services
David Boucher, Wastewater Superintendent
Sarah Marchant, Community Development Director
Steve Buxton, Assistant Fire Chief
Dan Hudson, City Engineer
Jeff Lafleur, Superintendent of Solid Waste

Finance Committee - 05/19/2021 Page 2

Alderman Klee

| am here, | can hear the proceedings, | am alone in the room at the moment but my husband is in the house.
Thank you.

Alderwoman Lu
I’m here alone and | can hear you.

Alderman Harriott-Gathright

The Clerk is present, | am in this room alone and | can hear everyone. Alderwoman-at-Large Shoshanna
Kelly?

Alderwoman Kelly

| am here, | am alone and | can everyone.
Alderman Laws

| am here | am alone and | can hear everyone.
Alderman O’Brien

Present, | can hear the proceedings and | am alone.

Mayor Donchess

Yes, Madam Clerk, | am present, | am social distancing and | am alone in the room. So the first item, all
members are present, certainly a quorum. The first item is Public Comment. Is there any member of the
public who would like to address the Committee? (There were none.)

PUBLIC COMMENT - None

COMMUNICATIONS

From: Kelly Parkinson, Purchasing Manager

Re: HOPWA (Housing Opportunities for Persons with AIDS) grant fund administration in the amount of
$1,396,732 funded from accounts 55699 Other Contracted Services

MOTION BY ALDERMAN HARRIOTT-GATHRIGHTTO ACCEPT, PLACE ON FILE, AND AWARD A MULTI-

YEAR INDEPENDENT CONTRACT FOR ADMINISTERING HOUSING OPPORTUNITIES FOR PERSONS

WITH AIDS WITH HARBOR HOMES, INC. IN THE AMOUNT OF $1,396,732. FUNDING WILL BE

THROUGH DEPARTMENT: 171 COMMUNITY SERVICES; FUND: 55699 OTHER CONTRACT SERVICES,
BY ROLL CALL.

ON THE QUESTION

Mayor Donchess

Alright and | believe Ms. Marchant may be here on this?

Finance Committee - 05/19/2021 Page 3

Sarah Marchant, Director of Community Development

Good evening. Yes, sorry | just lost my Citrix connection again for a second. | am not here for the HOPWA if
that’s what you are asking though; that would be Bobbie.

Mayor Donchess

It would. Well | don’t see Bobbie on the line.
Director Marchant

| was at Human Affairs the other night when she spoke and this is a new distribution of Federal Funding from a
traditional source that they use regularly. | don’t know much more than that about it though.

Mayor Donchess

So it is a grant to provide housing opportunities for persons with AIDS, from the Department of HUD which is
Housing & Urban Development.

Director Marchant

| believe it is above and beyond the normal distribution that they get.

Mayor Donchess

Itis. If people want... now there’s, of course, a Memo and other material on this if anybody wants more detail
than what you see in the Memo that would be fine and we can make sure Ms. Bagley is here at the next
meeting. If not a motion to table would be in order, otherwise we will simply call for a vote on the motion to
approve. So Madam Clerk could you please call the roll?

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Software Maintenance in the amount of $110,000 funded from accounts 54407 Software Maintenance
and 81700 Infrastructure Improvements (80%/20%)

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND APPROVE THE
ONE-YEAR RENEWAL OF SOFTWARE MAINTENANCE FOR THE CONTINUED OPERATION OF
CARTEGRAPH TO CARTEGRAPH IN THE AMOUNT OF $110,000. FUNDING WILL BE THROUGH
DEPARTMENT: 122 INFORMATION TECHNOLOGY AND 169 WASTEWATER; FUND: $88,000 FROM
54407 SOFTWARE MAINTENANCE AND $22,000 FROM 81700 INFRASTRUCTURE IMPROVEMENTS, BY
ROLL CALL.

ON THE QUESTION

Mayor Donchess

And | believe Ms. Kleiner is here on this?

Finance Committee - 05/19/2021 Page 4

Kim Kleiner, Director of Administrative Services

Good evening Mayor, Members of the Board. | think there may be some confusion on this and | do want to
clarify. This is a one year renewal on an existing contract. You did approve the contract with Cartegraph last
year at this time which covered us from July of 2020 through July of 2023. That contract consists of three
payments of $110,000 a year. And at that time we said we would bring it forward yearly for your approval so
this is the second installment on that contract. Cartegraph, as you know, is the software that we maintain for
the Department of Public Works which includes Parks & Recreation and Waste Water. There’s many different
sections and different modules to this. This is a system that IT maintains for them, that’s why 80% of the
contract is an Enterprise System is through the IT Budget.

Mayor Donchess

Anybody have anything on this? Madam Clerk, could you please call the roll?
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Wastewater Pump Station Phase 1 Upgrades Change Order #2 in the amount not to exceed
$27,235.18 funded from accounts 81700 Infrastructure Improvements

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND APPROVE
CHANGE ORDER 2 TO THE PUMP STATION UPGRADES PHASE | CONTRACT FOR ADDITIONAL
ELECTRICAL UPGRADES NEEDED AT NEWTON PUMP STATION WITH DEFELICE CORPORATION OF
DRACUT, MA, IN AN AMOUNT NOT TO EXCEED $27,235.18. FUNDING WILL BE THROUGH
DEPARTMENT: 169 WASTEWATER; FUND: SRF LOAN; ACTIVITY: PUMP STATION UPGRADES
PHASE I, BY ROLL CALL.

ON THE QUESTION

Mayor Donchess
Alright, Mr. Boucher?

David Boucher, Waste Water Superintendent

Thank you Mr. Mayor. Dave Boucher, Waste Water Superintendent. As was mentioned, this is for additional
electric work that was needed at the Newton Pump Station. Initially we were going to pull power off an existing
pole to the pump station. After the bid, Eversource determined that we couldn’t pull three phase power off of
the existing pole.

They did install a brand new pole for us and brought power to it, however the pole ended up being 300 feet

away from where the existing pole was. So this money is to cover the additional conduit that was needed,
additional fiber and additional power cable for this project.

Mayor Donchess

Alright anybody have anything? Questions or comments? Madam Clerk, could you call the roll? It looks our

Finance Committee - 05/19/2021 Page 5
Clerk is on mute and momentarily left her seat.

Alderman Klee

| can call the roll if you’d like Mr. Mayor.

Mayor Donchess

Alright, Alderwoman Klee is Vice Chair of the Committee. Oh wait, she’s back.

Alderman Klee

She’s back, she didn’t want me to take her job.

Alderman Harriott-Gathright

| apologize, a family member was choking, they needed help really.
Alderman Klee

We could hear that.

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Pump Replacement at Northgate Pump Station in the amount of $29,642.95 funded from account
71000 Equipment

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND APPROVE THE
PURCHSE OF A FAIRBANKS BRAND VERTICAL SOLIDS HANDLING PUMP FROM HAYES PUNP, INC.,
OF CONCORD, MA, IN THE AMOUNT OF $29,624.95. FUNDING WILL BE THROUGH DEPARTMENT:
169 WASTEWATER; FUND: WASTEWATER; ACCOUNT CATEGORY: 71 EQUIPMENT, BY ROLL CALL.

ON THE QUESTION

Mayor Donchess

And | believe, again, Mr. Boucher?
Mr. Boucher

Thank you Mayor. This is our north gate pump station it is one of our largest pump stations. It operates off two
submersible pumps. This is for the purchase of anew pump. We purchased a brand new pump at the
beginning of 2020; the other pump is reaching its end of useful life. So we want to have a new pump on hand
in case this one fails and we are not stuck with just one pump. The reasons for purchasing it now; we are
starting to see fatigue on our older pump and the lead time to get these pumps is 12 to 14 weeks. So we want
to order it sooner than later.

Finance Committee - 05/19/2021 Page 6

Mayor Donchess

Alright. Anybody have anything for Mr. Boucher? Madam Clerk could you please call the roll?
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager

Re: Project Management/Construction Oversight for the Nashua Transit Center Retrofit in the amount of
$120,818.84 funded from accounts FTA5339 Annual Funding Grants & 53125 Construction
Management Services

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND AWARD A
CONTRACT FOR THE CONSTRUCTION ADMINISTRATION, INSPECTION, AND OVERSIGHT OF THE
CONSTRUCTION PHASE OF THE TRANSIT CENTER RETROFIT PROJECT TO GPI AND SAMYN D’ELIA
ARCHITECTS IN THE AMOUNT OF $120,818.84. FUNDING WILL BE THROUGH DEPARTMENT: 186
TRANSPORTATION; FUND: 53125 CONSTRUCTION MANAGEMENT SERVICES AND FTA 5336 ANNUAL
FUNDING GRANT, BY ROLL CALL.

ON THE QUESTION

Mayor Donchess

And | believe this time it is Ms. Marchant.

Director Marchant

Correct. Thank you very much Mayor. This contract is to continue to work with GPI who has been our design
contractor engineer for this project along with Samyn D’Elia Architects for them to help us with the construction
oversight and management of the Transit Center Retrofit which we are very excited to finally be getting

underway. So this will provide on-site inspection services 45 hours a week in accordance with FTA Standards
for the length and breadth of the project.

Mayor Donchess

Anybody? Alderman Lu?

Alderwoman Lu

Thank you Mr. Mayor. Just a quick question when we were presented this at the Infrastructure Meeting in June
of last year, it was said that the Nashua contribution would be about $97,000.00. The total project cost at that
time was presented as $970,000.00. Is that number still holding?

Director Marchant

As far as the City of Nashua’s contribution?