City of Nashua, New Hampshire
Division of Public Works
BIDDING AND CONTRACT REQUIREMENTS
AND SPECIFICATIONS
FOR
DRY WELL HOIST REPLACEMENT
IFB1093-122920
December 2020
TABLE OF CONTENTS
DIVISIONS
1. INVITATION FOR BID ooo. e ence cnet ceeeeteeseenseeteeneeeteeentes IFB-1 to IFB-7
2. BID FORM ooo. eecc eee e tens cetecneeceseestenseensenieeneeeteeersenseetseniesneeentes BF-1 to BF-7
SCHEDULE OF VALUES 0000... eeeete cee eteeteettenteentecneetteneenes SOV-1 to SOV-1
BID BOND onic cece eeee eens cete ene ceseestenesensesieeneetieesenieetsenireneeentes BB-1 to BB-2
CONTRACTOR’S QUALIFICATIONS ooo. eee erteeettenteens CQ-1 to CQ-7
3. PAYMENT BOND wooo ee cee cece rene tensenieeneeeneestenieeteeneeeneeenees PY-1 to PY-3
PERFORMANCE BOND 0... e eee enteeteeneeeeeeetenseeteeneeneeenees PF-1 to PF-2
CERTIFICATE OF LIABILTY INSURANCE 0000. COI-1 to COL-1
4. CONTRACT AGREEMENT o.oo icccccecccceereeeettentetnesneetteneetenieens CA-1 to CA-12
5. EXHIBITS once cece eeee eens ceteeneceseetesseensesieeneenesseseeteeneesneetes
A. NOTICE OF AWARD
NOTICE TO PROCEED
CHANGE ORDER
CERTIFICATE OF SUBSTANTIAL COMPLETION
CERTIFICATE OF FINAL COMPLETION
CONTRACTOR'S FINAL RELEASE AND WAIVER OF LIEN
™MOOW
6. TECHNICAL SPECIFICATIONS 000... e cee eete tne eteeteneenenieens
SECTION
14320 HOIST SYSTEMS 14320-1 to 14320-6
TC - 1 of 1
DIVISION 1
INVITATION FOR BID
i) THE CITY OF NASHUA “The Gate City’
Addrvanistrative Secvices
Puechasing Department
Addendum 1
IFB 1093-122920
Dry Well Hoist
December 21, 2020
Information included in this document becomes a part of the original IFB.
lf you are submitting a paper bid, please sign below to indicate receipt of this additional information and
include this page with your bid submittal. If you are submitting a proposal via Bid Express please be sure
to acknowledge the addendum on the website before submitting your proposal.
Addendum 1 is being issued to modify the bidding documents to include questions and answers received
from potential bidders with the initial IFB.
All other aspects of the original document remain the same.
Please sign and return this page with your submitted proposal. Failure to acknowledge the addendum
will result in the bid submittal being disqualified.
| acknowledge that Addendum 1 has been received and incorporated into bid submittal for IFB
1093-122920.
—=
Authorized Signature CD
12421 ]2eZo
Date
Mass Crane + Helse
Name of Firm
229 Main Street » Nashua, New Hampshire 03061 « Phone (603) 589-3330 « Fax (603) 589-3233
1
BD) THE CITY OF NASHUA The Gate Cty
Adsninistrative Services
Pyechasing Dapartrannt
Addendum 1
IFB.1093-122920
Project Description
The following project description was erroneously omitted from the original bidding documents.
Project Description
Dry Well Hoist Replacement
IFB1093-121620
Contractor shall furnish and install one 3-ton hoist that can traverse laterally and longitudinally
along the existing rail track in the dry well of the headworks of the main control building. The
existing hoist is a Yale 3-ton model 651CL (serial number AR-203058) with a Louden motor
model 3AL (serial no. L17111T7) for traverse bridging across the dry well. The existing hoist shall
be replaced with the same unit or equal, but with the added capability to traverse longitudinally.
The contractor shall determine how to install a track and motor to provide motorized traverse
movement of the hoist. Add Alternate- 1 work (to provide laser system to stop hoist from
reaching electrical panels) to be included in final contract if awarded.
Payment for this project will be lump sum, with partial payments made in accordance with a
schedule of values to be submitted with the bid. There is one bid alternate for a laser detection
or equivalent system to prevent the hoist apparatus (with or without a load attached) from
impacting electric conduits and panels installed in a recent plant upgrade project.
Information on the existing hoist and trolley are as follows:
Hoist: Yale, model 651CL, serial no. AR-203058, 3-ton, cables with hook, speed 20fpm
Trolley: Louden, model 3HL, serial no. L17117T
Bidding documents include specifications of the new trolley and hoist (refer to specifications
attached to the IFB document). A mandatory pre-bid conference to allow contractor's to see the
existing hoist and layout is scheduled for Tuesday, December 15" at 10AM at the Nashua
Wastewater Treatment Facility, 2 Sawmill Road, Nashua, NH.
The hoist shall include a 3-year (minimum) warranty to be free from defects in workmanship
and/or materials under normal use that covers the body/frame, structural moving parts,
bearings, bushings, pulleys, electronics, and controls. The contractor will have 90 days to reach
substantial completion of the project, which assumes a 60-day lead time to order and deliver the
hoist and motorized traverse system, and an additional 30 days to reach final completion
229 Main Street « Nashua, New Hampshire 03061 © Phone (603) 589-3330 « Fax (603) 589-3233
2
THE CITY OF NASHUA “The Gate City’
Administrative Services
Puechesing Depaztene nt
including final testing and delivery of all product materials and warranty information. Liquated
damages of $250 per calendar day will be assessed for delays beyond the established dates. for
Substantial Completion and Final Completion.
229 Main Street ¢ Nashua, New Hampshire 03061 * Phone (603) 569-3330 ¢ Fax (603) 589-3233
3
Se) THE CITY OF NASHUA "The Cate City”
Adsvunistrative Services
Purchasing Department
Addendum 2
IFB 1093-122920
Dry Well Hoist
December 21, 2020
Information included in this document becomes a part of the original IFB.
If you are submitting a paper bid, please sign below to indicate receipt of this additional information and
include this page with your bid submittal. If you are submitting a proposal via Bid Express please be sure
to acknowledge the addendum on the website before submitting your proposal.
Addendum 2 is being issued to modify the bidding documents to include questions and answers received
from potential bidders with the initial IFB.
All other aspects of the original document remain the same,
Please sign and return this page with your submitted proposal. Failure to acknowledge the addendum
will result in the bid submittal being disqualified.
| acknowledge that Addendum 2 has been received and incorporated into bid submittal for IFB
1093-122920.
Authorized Signature a
12 ler |zeze0
Date
Mass Crake + Host
Name of Firm
229 Main Street » Nashua, New Hampshire 03061 « Phone (603) 589-3330 Fax (603) 589-3233
1
gee) THE CITY OF NASHUA eh,
Adrnnisteative Secvices
Pucchasing Departrent
Addendum 2
1FB.1093-122920
Questions and Answers
. What is the engineers estimate?
$30,000 - $50,000 for the base bid (hoist) and alternate (laser system), the broad
estimate is due to uncertainty on a budget for the laser system.
Do you anticipate extending the bid due date?
No
. What additional details are you willing to provide, if any, beyond what is stated in bid
documents concerning how you will identify the winning bid?
None — all details needed have been provided in either the bid, any pre-bid
meetings or are included in these questions/answers.
. Was this bid posted to the nationwide free bid notification website at
www.mygovwatch.com/free?
No
. Other than your own website, where was this bid posted?
Bid Express
229 Main Street « Nashua, New Hampshire 03061 « Phone (603) 589-3330 « Fax (603) 589-3233
2
THE CITY OF NASHUA sth Cate City
December 8, 2020
Subject: IFB1093-122920 DRY WELL HOIST REPLACEMENT
The City of Nashua, NH, herein referred to as “the City”, is soliciting bids for the replacement of one
3-ton hoist that can traverse laterally and longitudinally along the existing rail track in the dry well of the
Headworks of the Main Control Building, at the Nashua Wastewater Treatment Facility (NWTF),
located at 2 Sawmill Road, Nashua NH 03060. The Project Description, for this bid offering, is attached
to this invitation.
Completion time for the project will be calculated as calendar days from the date specified in the “Notice
to Proceed”, as follows:
90 calendar days for substantial completion (which assumes a 60 calendar day lead time to
order and deliver the hoist and motorized traverse system.
120 calendar days __for final completion
Liquidated damages of $250.00 for each calendar day will be assessed for delays beyond the established
dates for substantial completion and final completion.
The City of Nashua, through the Mayor, who is the awarding authority, reserves the right to reject any
and all bids or parts of bids; to waive any defects, information, and minor irregularities; to accept
exceptions to these specifications; to award contracts or to cancel this request if in the City’s best
interest.
INSTRUCTIONS FOR BIDDERS:
The City is now accepting submittals electronically via Bid Express. A Digital ID is not required to
submit via Bid Express. Please review the attached document links, Bid_Express Bidder Guide_and
Bidder Set-up Guide for more information. If a Bidder chooses to submit a paper copy, they must
submit two (2) copies and one digital copy on a USB drive in sealed envelope(s) or package(s)
clearly marked "JFB1093- 122920 Dry Well Hoist Replacement”. Bids must be submitted in the
format provided and address the item(s) specified in the IFB package. Regardless of the method of
submission, bids must be received no later than 4:00pm on Tuesday, December 29, 2020 in the
Purchasing Department; City Hall, 229 Main Street, Lower Level, Room 11, Nashua NH 03061.
Postmarks or other timestamps will not be accepted in lieu of actual delivery. Bidders can use whatever
delivery mechanism it chooses as long as it remains clear that the Bidder is responsible for submissions
prior to the bid due date and time.
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229 Main Street ¢ Nashua, New Hampshire 03061 ¢ Phone (603) 589-3330 ¢ Fax (603) 589-3233
Further details are available on the City's web site, www.nashuanh.gov, under Services; Bid
Opportunities; Current Bids and on the Bid Express website; (Refer to Document IFB01093-122920).
Bids will be opened in public on the due date and time. Results of the bid opening will be posted on the
City's website, www.nashuanh.gov, under Services; Bid Opportunities; Bid Results; (Refer to Document
IFB01093-122920) within twenty-four (24) hours of the opening.
Complete specifications and related documentation are available on our website, www.nashuanh.gov,
under Services, Bid Opportunities; Current Bids; and on the Bid Express website. Refer to (Document
IFB01093-122920) and related documents.
Please note paper copies of bid documents will not be available. No bid documents are available at the
Central Purchasing Office.
Delivery of the bids shall be at the Bidders expense. The time of receipt shall be considered when a bid
has been officially documented by the Purchasing Department, in accordance with its established
policies, as having been received at the location designated above. The City accepts no responsibility for
mislabeled mail. Any and all damage that may occur due to shipping shall be the Bidders responsibility.
The City assumes no liability for the payment of costs and expenses incurred by any Bidder in
responding to this invitation for bids. All bids become the sole property of the City of Nashua. This
invitation for bids is not a contract and alone shall not be interpreted as such but rather serves as an
instrument through which qualifications and cost proposals are solicited.
The timeline for this project is as follows:
Projected Timeline Date
IMANDATORY Pre - Bid Meeting Tuesday, December 15, 2020
10:00AM
INW TF
Administration/Control Building Conference Room
2 Sawmill Road
INashua NH 03060
Deadline for Bidder Questions Friday, December 18, 2020 at 12 Noon
Bidder Question Answers Posted Tuesday, December 22, 2020 at 12 Noon
Bids Due Tuesday, December 29, 2020, at 4:00PM
A MANDATORY pre-bid meeting, to discuss the project, is scheduled to begin promptly on at 10:00
AM on Tuesday, December 15, 2020 at the Wastewater Treatment Facility, 2 Sawmill Road, Nashua
NH 03060 in the Administration/Control Building Conference Room, immediately followed by a
walkthrough of the proposed project. You or your representative(s) are required to attend this meeting if
you intend to submit a bid. Attendees are required to wear masks and adhere to all City COVID-19
protocols. The meeting is an opportunity for the City of Nashua to provide an overview of the project
and its objectives, and for participants to request additional information directly from City staff
managing or participating in the project.
Bidders are encouraged to submit questions via email or via Bid Express; however, the City assumes no
liability for assuring accurate and complete email transmission/receipt and is not responsible to
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229 Main Street ¢ Nashua, New Hampshire 03061 ¢ Phone (603) 589-3330 ¢ Fax (603) 589-3233
