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Finance Committee - 06/17/2020 Page 6

Alderman Laws

So | am grateful that Captain Paulson is here because when | was going over the Agenda | felt a little
apprehensive about this particular item, mainly because of the questions that Alderman Klee asked “how often
is it used” and then couple that with the State Police have one and they are not that far away. And the current
economic crisis and the financial constraints that the City is facing; but thankfully Captain Paulson is here and
told us that those numbers were reversed and | feel a lot more comfortable supporting this, knowing that the
City is only paying $5,000.00 for it and they are getting $25,000.00 granted. So | just wanted to share that,
thank you.

Alderwoman Lu

Thank you. If | could just get up to speed. | apologize, | was on the phone but nobody could hear me, | guess.

| Know that we are talking about the hazard device unit scan digital x-ray system. Did | hear that it is actually
the Justice Assistance Grant would be $25,135.00?

Mayor Donchess
Yes, the numbers were reversed when the Agenda was prepared.
Alderwoman Lu

| just had a question about the Justice Grant. Is that money that we have in an account here from a prior
receipt or is there something recent that’s being offered?

Mayor Donchess

Captain Paulson, can you answer that?

Captain Paulson

Yes, Mayor and Ms. Smith who is also listening can chime in. | believe it is from FY17 JAG Funding that was
left over. We have other sources of funding to carry out JAG initiative for directed patrols, a variety of different
initiatives that we have in the City. But this is older funding and doesn’t put any of our current initiates in
jeopardy.

Alderwoman Lu

Thank you.

Captain Paulson

You’re welcome.
Mayor Donchess
Anyone else?
Alderwoman Lu

Could | just follow up on my question?

Finance Committee - 06/17/2020 Page 7
Mayor Donchess

Of course, yes.

Alderwoman Lu

| think it might have been asked, | apologize again. But do we have one of these already and is it just that we
need two?

Captain Paulson

What we have now Alderwoman Lu is an outdated no longer supported digital x-ray system that was also grant
purchased back in 2005 for roughly $25,000.00 through a different grant. That unit has served us very well; it
is at the end of its service life. It is no longer supported by the company. The ScanEx Model that is proposed
this evening is the current standard in the hazardous device community.

Alderwoman Lu

Thank you.

Captain Paulson

You’re welcome, Ma’am.

Mayor Donchess

Anyone else? | don’t see anyone else; would the Clerk please call the roll?

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Lu, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman Laws, Alderman O’Brien, Mayor Donchess 6

Nay: 0
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: FY20 Pavement Markings Contract (Value: $248,750) Department: 161 Streets; Fund: General
$100,000 and Prior Year Escrow $148,750

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND AUTHORIZE THE
FY20 PAVEMENT MARKINGS CONTRACT IN THE AMOUNT OF $248,750 TO HI-WAY SAFETY.
FUNDING THROUGH DEPARTMENT: 161 STREETS; FUND: GENERAL $100,000 AND PRIOR YEAR
ESCROW $148,750, BY ROLL CALL

ON THE QUESTION

Mayor Donchess

Alright, now | thought | saw Jon Ibarra on here, but | don’t see him now.

Finance Committee - 06/17/2020 Page 8

Jon lbarra, Superintendent of Streets

I’m here, Mayor. | am happy to answer any questions.

Mayor Donchess
Can you just give us a brief explanation?
Mr. Ibarra

Sure, so this is the pavement marking Citywide which would include thermoplastic, so arrows, turn signal or
turn only, stop bars, painted cross walks throughout the City and our long line program as well. Our pricing was
going to increase this year, is what forced us to go out to bid. Highway Safety was the lone bidder on the
project and as luck would have it, they have been doing the City striping for the past several years. So we are
going to award this to Highway Safety again. They are familiar with the City and know the work. Any
questions?

Mayor Donchess

Alderwoman Klee?

Alderman Klee

Thank you, Mr. Mayor. And John | don’t know if you have the documents in front of you but when | was looking
through the documents, the contract for independent contractor and | went to Page 2 of it, called AG 2 of 3.
There’s Item 4 where it talks about compensation of the independent contractor agrees to perform the work for
a total cost not to exceed the $248,570.00. But then underneath it, for some reason in parenthesis it says,

$247,720.00. | don’t know if that would be for Mr. Ibarra or Mr. Griffin. But | do see that the contract is for the
$248,570.00. But! was just a little confused on that where it talks about it. Was that just a typo or....?

Mayor Donchess

Mr. Ibarra do you ...

Alderman Klee

Or Mr. Griffin?

Mayor Donchess

Do either of you follow that question and can answer it?

John Griffin, CFO

Let me check into it, Mayor. It’s probably a typo.
Mayor Donchess

Yeah, | think it’s a typo.

Alderman Klee

Yeah, | just wanted to make sure that the contract was for the $248,000.

Finance Committee - 06/17/2020 Page 9
Mayor Donchess

750.

Alderman Klee

Yeah, and not the $247,720.00. | just wanted to get that straight and actually while | have the floor for a

moment, the correction to that other Memo that will take place and be reflected in the minutes? Is that correct?
The one that switched the grant to the City money. | just want people to understand that that was switched.

Mayor Donchess

That will definitely be reflected in the minutes.

Alderman Klee

Ok great, thank you. And if we can just get this kind of checked on that and in our documents, it is called AG 2

of 3. It’s that page, Contract for Independent Contractor City of Nashua Pavement Markings Program. | think
it's the ISB. It’s on Page 2 of it.

Mayor Donchess

So Mr. Griffin, could you check that out please?
Mr. Griffin

Yes.

Alderman Klee

| appreciate that, thank you so much.

Mayor Donchess

Anyone else? Alderwoman Lu?

Alderwoman Lu

Thank you, Mr. Chairman. Is this just for the streets that have been repaved this year or that are being
repaved? Can you hear me?

Alderman Klee
We can hear you. | don’t know if Mr. Ibarra is still there, we might have lost him.

Mayor Donchess

The answer is it is not just for the streets that are being repaved. There’s repainting that is going on. For
example, | think this was the same contract, we just repainted two crosswalks on East Dunstable Road.

Alderwoman Lu

Did you?

Finance Committee - 06/17/2020 Page 10
Mayor Donchess

Yes.

Alderwoman Lu

Wonderful, that’s a good spot to work. And also why is the company not named on the Agenda? What is the
company name again?

Mayor Donchess
Mr. Ibarra?

Alderman Harriott-Gathright

It said Highway Safety.

Mr. Ibarra

Highway Safety.

Alderman Klee

It’s on there, it does say “Highway Safety”.

Alderwoman Lu

Ok, thank you, all set.

Mayor Donchess

Alright, any other comments, questions? Madam Clerk, could you please call the roll?
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Lu, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

UNFINISHED BUSINESS - None

NEW BUSINESS — RESOLUTIONS - None

NEW BUSINESS — ORDINANCES - None

RECORD OF EXPENDITURES

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT THAT THE FINANCE COMMITTEE HAS COMPLIED
WITH THE CITY CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES
FOR THE PERIOD FROM MAY 29, 2020 TO JUNE 11, 2020, BY ROLL CALL

Finance Committee - 06/17/2020 Page 11
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Lu, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

GENERAL DISCUSSION

Mayor Donchess

| would just like to say that | know that Dan Kooken our Purchasing Manager is on the call. He is retiring and
you got a Memo about his replacement. But | just wanted to wish Mr. Kooken well and thank him for his
service to the City of Nashua.

Dan Kooken, Purchasing Manager

Well thank you. I’ve enjoyed it and | am pleased that my wife arrived at our new home today and soon I'll be
there too.

Mayor Donchess

Anyway, thank you for all your help.
Mr. Kooken

You’re welcome.

Mayor Donchess

Alderman O’Brien.

Alderman O’Brien

Thank you, Mr. Mayor. | would like to echo the sentiments. Being the former Clerk of this Committee, | truly
enjoyed working with Mr. Kooken and | wish him the best wishes in his retirement.

Mr. Kooken

Thank you.

Mr. Ibarra

Mr. Mayor, can you hear me?
Mayor Donchess

Yes.

Mr. Ibarra

This is Jon lbarra, | apologize, | got disconnected somehow, but | am back.

Finance Committee - 06/17/2020 Page 12
Mayor Donchess

| think we covered everything that we needed.

Mr. Ibarra

Alderwoman Klee was asking me a question when | lost my connection.
Mayor Donchess

| think we were able to answer it.

Mr. Ibarra

Ok, well very good, my apologies.

Mayor Donchess

No problem. It goes with the territory of Zoom Meetings.

Mr. Ibarra

Alright, well thank you.

Mayor Donchess

Someone else had an item, | think.

Alderwoman Kelly
| did.

Mayor Donchess

Alderwoman Kelly.

Mayor Donchess

Thank you. | just also wanted to wish Mr. Kooken well on his retirement and move to somewhere slightly
warmer than here. As a former Clerk as well, | will miss saying your name 85 times the night.

Mr. Kooken

Thank you.

Mayor Donchess

Any other General Discussion? Any Remarks by the Aldermen? Alderwoman Lu?

REMARKS BY THE ALDERMEN

Finance Committee - 06/17/2020 Page 13
Alderwoman Lu
Thank you, Mr. Chairman. | also enjoyed working with Mr. Kooken and | wish you a great retirement. | hope

you have a wonderful first year and enjoy your new home. | wonder if we could just go back, | had a question
about something, part of the meeting that | missed. Simply did we buy the barriers or are we leasing them?

Mayor Donchess
Leasing.

Alderman Harriott-Gathright

Leasing.
Alderwoman Lu

This is the cost to lease. Ok.

Mayor Donchess

Correct. We believe that we can get reimbursement out of the so-called GOFERR.
Alderwoman Lu

Right. Thank you.

Mayor Donchess

Other discussion? While we are on this subject, we were very early in doing this and | think as a City we did
very well with this. The reviews on this and the feedback is very positive. And | know that there was a call with
the Governor today and Portsmouth was asking about the possibility of whether GOFERR funds would cover
them if they were to use barriers to expand outdoor seating areas, which means they haven’t even done it yet.
And there were complaints last night that Portsmouth has been so slow. So not that | have anything against
Portsmouth, but | just want to say that Nashua as a community, Public Works, Board of Aldermen, Economic
Development did a very good and efficient job on getting this approved and in place. Alderwoman Klee?

Alderman Klee

Mr. Mayor, before | call for the adjournment, | had raised my hand, | don’t think you can see me. But! also
wanted to wish Mr. Kooken a happy retirement and to tell him don’t do what many of us did when we retired,
stay home, stay quiet.

Mayor Donchess

In other words, don’t run for public office.
Alderman Klee

Exactly. But! also wanted to comment about the downtown. | have received so many positive phone calls and
| can honesty say | have not received one negative call. And as a person who goes back and forth on Main
Street, | can tell you that other than the construction that they’ve been doing up by Library Hill and so on, it is
very smooth. If | see a little bit of traffic, | just take Water Street and go in through the back. And | am also
seeing an increase on the Broad Street Parkway and | think that’s wonderful, that people are starting to use
that a little bit more and avoiding the Main Street.

Finance Committee - 06/17/2020 Page 14

And the one thing that | keep getting people asking is, “are we going to do this again next year and the year
after that” and so on. And | keep telling them, “fingers crossed”. So | hope we do.

Mayor Donchess
Any other Remarks by Aldermen?

Alderman Harriott-Gathright

Yes.
Mayor Donchess
Alderman Harriott-Gathright.

Alderman Harriott-Gathright

Best wishes to Mr. Kooken again, | did say that earlier, but just want to make it Known that — take it easy for the
beginning of your retirement. I’m sure you will be very busy in the south.

Mr. Kooken
Thank you. And I'll think about all of you next winter.

Alderman Harriott-Gathright

| also have an announcement, can | do that now, Mr. Mayor?
Mayor Donchess
Yes, this is a good time.

Alderman Harriott-Gathright

Alright, Nashua Community Conversation on Race and Justice will be having another Citywide conversation by
Zoom next Thursday from 5:00 p.m. to 7:00 p.m. We will be putting that information out within the next couple
of days, but | just want the community to Know that we are going to have a conversation around race and
justice again. The plan now is to possibly be doing it for a while, maybe once a month. So more to come
about that.

Mayor Donchess

Thank you. Anyone else? If not, Alderwoman Klee?

NON-PUBLIC SESSION — None

Finance Committee - 06/17/2020 Page 15
ADJOURNMENT

MOTION BY ALDERMAN KLEE TO ADJOURN BY ROLL CALL

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Lu, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman Laws, Alderman O’Brien, Mayor Donchess 7

Nay: 0
MOTION CARRIED

The Finance Committee meeting was adjourned at 7:31 p.m.

Alderman Linda Harriott-Gathright
Committee Clerk