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SCANNA

QUOTATION
May 192020

Cpt. EZ Pauison

Nashua Police Department
Hazardous Device Unit

Sgt.Robert Powers

28 Officer James Roche Dr
03062 Nashua

USA

Email: powersr@nashuapd.com

Website: bttpv/www.nashuapd.com
Phone: 603-594-3554

Item Description Qty | Unit Price TOTAL
USD; USD
01 ScanX Scout with battery Madel D5000-5B SVS loaded with O1 | $ 21,065.19 | $ 21,065.19
$D05000- | Complimentary Scanvew software , :
SB Processes Phosphor Storage Plates, sizes:

8”x10", 10°12” and 14” by any practical length. (Accessory Pack
includes: USB, Powercerd, 2 Plate Wipes, 2 Cleaning Sheets 1 Brush,
Driver Disk)

Equipment produces X-Ray images up to 30 Microns.

Resolution greater then or equal to 5 LP/mm, Scout comes with
complimentary Scanview imaging software

O2 PSP Plate 14”x17” (35 x 43 cm) (4 per systern } 08 |S 784.12 |$ 6,272.96

03 Plate Protector 14” x17” a8 $ 24.38 |$ 195.04

04 Hard Carry Case. Trunk Style Holds Scout, Laptop, PSPs and 01°) © 840.00:/5 840.00
SHC Accessory Cords etc ef. : .

Sub Total GSA Listed items _|- Ts $ 28,373.19

05 Flex Ray Kit2x 2 FRK 2x? BLACK 01 9) $ 2,150.00 | $ 2,150.00
FRK2x2 | (1) Carry Bag : .. J Os
(4)14°x17” FleX-ray Cassettes Complete
(8) 12” Sticky Sticks

(12) 24” Sticky Sticks

(4) I” Steel Reference Balt

1-4 Lead numbers

(16) Grommet Tab

(5) Flat Rings

() Suction Cup Hook

() Figure 9 Hook and Line

(4) Wrap straps

(4) Lead Arrows
06 Shipping FOB Destination 01
TOTAL § 30,523.19
Terms and Conditions:
PRICES: Prices are quoted in USD
VALIDITY: This quotation is valid for 90 days
PAYMENT: Net 30 Days
WARRANTY: 1 year back-to-base warranty on parts against faulty materials and workmanship.
Full warranty Terms and Conditions available on request
DELIVERY: Units are currently available within 30 Days from receipt of written order

SCANNA MSC INC, 2910 Hyde Park Street, Sarasota, Fl 34239
Tel: +1 941 925 9730 Fax: 1941 925 1548 Email: scanna@comcast.net Web: www.scanna-msc.com

3) THE CITY OF NASHUA eee

Finanetal Services

Purchasing Department

June 11, 2020
Memo #20-113

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: FY20 PAVEMENT MARKINGS CONTRACT (VALUE: $248,750)
DEPARTMENT: 161 STREETS; FUND: GENERAL $100,000 AND PRIOR YEAR
ESCROW $148,750

Please see the attached communication from Jon Ibarra, Superintendent Street Department dated June
25, 2020 for information related to this purchase.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.
The Superintendent of Street Department, Board of Public Works (June 25, 2020 meeting) and the

Purchasing Department recommend the award of this contract in an amount of $248-750 to Hi-Way
Safety of Rockland, MA.

Respecttully,

CG an Kooken

Purchasing Manager

Ce: J Ibarra L Fauteux

229 Main Street » Nashua, New Hampshire 03061 e Phone (603) 589-3330 Fax (603) 589-3233 |

To:

From:

RE:

A. Motion:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: June 25, 2020

Jon Ibarra, Superintendent
Street Department

FY20 Pavement Markings Contract

To approve the award of the FY20 Pavement Markings contract to Hi-Way Safety
Systems, Inc. of Rockland, MA in the amount of $248,570. Funding for this
contract is through Department 161: Streets; Fund: General and Prior Year
Escrow; Account Classification: 54 — Other Services.

The City of Nashua Solicited Bids for the pavement markings contract
(IFB0662-060520). Hi-Way Safety Systems, Inc. was the only company to
submit a Bid proposal. Hi Way Safety Systems has been awarded the Pavement
Markings Contract for the past several years, during this period, Hi-Way Safety
has continued to provide reliable and responsive services. The Contract award is
for the City of Nashua annual pavement marking program per schedule of prices
received 06/05/2020.

CONTRACT FOR INDEPENDENT CONTRACTOR

CITY OF NASHUA PAVEMENT MARKINGS PROGRAM
IFB0662-060520

A. CONTRACT BETWEEN

THE CITY OF NASHUA, 229 MAIN STREET, CITY HALL, NASHUA, NH 03060
AND

HI-WAY SAFETY SYSTEMS, INC.
and its successors, transferees and assignees (together “Independent Contractor”)
NAME AND TITLE OF INDEPENDENT CONTRACTOR

9 ROCKVIEW WAY, ROCKLAND, MA 02370
ADDRESS OF INDEPENDENT CONTRACTOR

WHEREAS, the City of Nashua, a political subdivision of the State of New Hampshire, from time
to time requires the services of an Independent Contractor ; and

WHEREAS, it is deemed that the services of an Independent Contractor herein specified are both
necessary and desirable and in the best interests of the City of Nashua; and

WHEREAS, Independent Contractor represents they are duly qualified, equipped, staffed, ready,
willing and able to perform and render the services hereinafter described;

Now, THEREFORE, in consideration of the agreements herein made, the parties mutually agree as
follows:

1. DOCUMENTS INCORPORATED, The following exhibits are by this reference incorporated herein and
are made part of this contract:

Exhibit A--General Conditions for Contracts;
Exhibit B--Revised Schedule of Values dated June 10, 2020; and
Exhibit C -- Hi-Way Safety Bid Submission

The Contract represents the entire and integrated agreement between the parties and supersedes prior
negotiations, proposals, representations or agreements, either written or oral. Any other documents

which are not listed in this Article are not part of the Contract.

In the event of a conflict between the terms of the Proposal and the terms of this Agreement, a written
change order and/or fully executed City of Nashua Purchase Order, the terms of this Agreement, the

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written change order or the fully executed City of Nashua Purchase Order shall control over the terms of
the Proposal.

2. WORK TO BE PERFORMED Except as otherwise provided in this contract, Independent Contractor shall furnish
all services, equipment, and materials and shall perform all operations necessary and required to carry out and
perform in accordance with the terms and conditions of the contract the work described.

DESCRIPTION OF WORK:
Installation of the following Pavement Markings

¢ Reflectorized Thermoplastic ;
® Reflectorized Paint Lines, Symbols, and Words.

3. PERIOD OF PERFORMANCE, Independent Contractor shall perform and complete all work assigned by

June 30,2021 which date shall only be altered by mutually approved written agreement to extend the
period of performance or by termination in accordance with the terms of the contract. Independent
Contractor shall begin performance upon receipt of an Executed Contract and a valid Purchase Order
issued from the City of Nashua.

4, COMPENSATION. Independent Contractor agrees to perform the work for a total cost not to exceed

TWO HUNDRED FORTY-EIGHT THOUSAND FIVE HUNDRED SEVENTY and 00/100 DOLLARS
($ $247,720)

The Contract Sum shall include all items and services necessary for the proper execution and completion
of the Work.

Independent Contractor shall submit an itemized Application for Payment for operations completed in
accordance with the values stated in the Agreement. Such applications shall be supported by such data
substantiating the Independent Contractor’s right to payment as the City of Nashua may reasonably
require. Independent Contractor shall submit requests for payment for services performed under this
agreement directly to:

>» Electronically via email to VendorAPInvoices@NashuaNH.gov
OR

> Paper Copies via US Mail to:

City of Nashua, City Hall
Accounts Payable

229 Main Street

Nashua, NH 03060

Please_do not submit invoices both electronically and paper copy.

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In addition, and to facilitate the proper and timely payment of applications, the City of Nashua requires
that all submitted invoices contain a valid PURCHASE ORDER NUMBER.

The City of Nashua will pay for work satisfactorily completed and accurately invoiced by Independent
Contractor within thirty (30) days from the time of approval by the City of Nashua.

5. EFFECTIVE DATE OF CONTRACT. This contract shall become effective upon the date of execution by
the City of Nashua.

6. NOTICES. All notices, requests, or approvals required or permitted to be given under this contract
shall be in writing, shall be sent by hand delivery, overnight carrier, or by United States mail, postage
prepaid, and registered or certified, and shall be addressed to:

CITY OF NASHUA REPRESENTATIVE: INDEPENDENT CONTRACTOR REPRESENTATIVE:

Jon Ibarra, Superintendent
City of Nashua, Street Department
9 Stadium Drive

Nashua, NH 03062

Any notice required or permitted under this contract, if sent by United States mail, shall be deemed to be
given to and received by the addressee thereof on the third business day after being deposited in the
mail. The City of Nashua or Independent Contractor may change the address or representative by giving
written notice to the other party.

IN WITNESS WHEREOF, the parties hereto have caused this contract to be signed and intend to be legally
bound thereby.

City of Nashua, NH (signature) (signature)

James W Donchess, Mayor
(Printed Name and Title) (Printed Name and Title)

Date Date

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EXHIBIT A
TABLE OF CONTENTS
GENERAL CONDITIONS
DEFINITIONS
INDEPENDENT CONTRACTOR STATUS
STANDARD OF CARE
City oF NASHUA REPRESENTATIVE
CHANGES TO SCOPE OF WORK
Ciry OF NASHUA COOPERATION

DiSCOVERY OF CONFLICTS, ERRORS, OMISSIONS, AMBIGUITIES, OR
DISCREPANCIES

TERMINATION OF CONTRACT

DISPUTE RESOLUTION

NO DAMAGES FOR DELAY

INSURANCE

INDEMNIFICATION

FISCAL CONTINGENCY

COMPENSATION

COMPLIANCE WITH APPLICABLE LAWS
NONDISCRIMINATION

ENDORSEMENT

ASSIGNMENTS, TRANSFER, DELEGATION, OR SUBCONTRACTING
CITy INSPECTION OF CONTRACT MATERIALS
DISPOSITION OF CONTRACT MATERIALS

PUBLIC RECORDS LAW, COPYRIGHTS, AND PATENTS
FINAL ACCEPTANCE

TAXES

NON- WAIVER OF TERMS AND CONDITIONS

RIGHTS AND REMEDIES

PROHIBITED INTERESTS

THIRD PARTY INTERESTS AND LIABILITIES
SURVIVAL OF RIGHTS AND OBLIGATIONS
SEVERABILITY

MODIFICATION OF CONTRACT AND ENTIRE AGREEMENT

CHOICE OF LAW AND VENUE

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1,

General Terms and Conditions

DEFINITIONS Unless otherwise required by the context, "Independent Contractor”, and its
successors, transferees and assignees (together “Independent Contractor”) includes any of
the Independent Contractor's consultants, sub consultants, contractors, and subcontractors

INDEPENDENT CONTRACTOR STATUS The parties agree that Independent Contractor shall
have the status of and shail perform all work under this contract as an Independent
Contractor, maintaining control over all its consultants, sub consultants, contractors, or
subcontractors. The only contractual relationship created by this contract is between the
City of Nashua and Independent Contractor, and nothing in this contract shall create any
contractual relationship between the City of Nashua and Independent Contractor's
consultants, sub consultants, contractors, or subcontractors. The parties also agree that
Independent Contractor is not a City of Nashua employee and that there shall be no:

(1) Withholding of income taxes by the City of Nashua:

(2) Industrial insurance coverage provided by the City of Nashua;

(3) Participation in group insurance plans which may be available to
employees of the City of Nashua;

(4) Participation or contributions by either the Independent Contractor or the
City of Nashua to the public employee’s retirement system;

(5) Accumulation of vacation leave or sick leave provided by the City of
Nashua:

(6) Unemployment compensation coverage provided by the City of Nashua.

STANDARD OF CARE Independent Contractor shall be responsible for the professional
quality, technical accuracy, timely completion, and coordination of all work performed
under this contract. Independent Contractor warrants that all work shall be performed
with the degree of professional skill, care, diligence, and sound practices and judgment
that are normally exercised by recognized professional firms with respect to services of a
similar nature. It shall be the duty of Independent Contractor to assure at its own expense
that all work is technically sound and in conformance with all applicable federal, state,
and local laws, statutes, regulations, ordinances, orders, or other requirements. In
addition to all other rights which the City of Nashua may have, Independent Contractor
shall, at its own expense and without additional compensation, re-perform work to correct
or revise any deficiencies, omissions, or errors in the work or the product of the work or
which result from Independent Contractor's failure to perform in accordance with this
standard of care. Any approval by the City of Nashua of any products or services
furnished or used by Independent Contractor shall not in any way relieve Independent
Contractor of the responsibility for professional and technical accuracy and adequacy of
its work. City of Nashua review, approval, or acceptance of, or payment for any of
Independent Contractor's work under this contract shail not operate as a waiver of any of
the City of Nashua's rights or causes of action under this contract, and Independent
Contractor shall be and remain liable m accordance with the terms of the contract and
applicable law.

Independent Contractor shali furnish competent and skilled personnel to perform the
work under this contract. The City of Nashua reserves the right to approve key personnel

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assigned by Independent Contractor to perform work under this contract. Approved key
personnel shall not be taken off of the project by Independent Contractor without the
prior written approval of the City of Nashua, except in the event of termination of
employment. Independent Contractor shall, if requested to do so by the City of Nashua,
remove from the job any personnel whom the City of Nashua determines to be
incompetent, dishonest, or uncooperative.

CITY OF NASHUA REPRESENTATIVE The City of Nashua may designate a City of
Nashua representative for this contract. If designated, all notices, project materials,
requests by Independent Contractor, and any other communication about the contract
shall be addressed or be delivered to the City of Nashua Representative.

CHANGES TO SCOPE OF WoRK The City of Nashua may, at any time, by written order,
make changes to the general scope, character, or cost of this contract and in the services
or work to be performed, either increasing or decreasing the scope, character, or cost of
Independent Contractor's performance under the contract. Independent Contractor shail
provide to the City of Nashua within 10 calendar days, a written proposal for
accomplishing the change. The proposal for a change shall provide enough detail,
including personnel hours for each sub-task and cost breakdowns of tasks, for the City of
Nashua to be able to adequately analyze the proposal. The City of Nashua will then
determine in writing if Independent Contractor should proceed with any or all of the
proposed change. If the change causes an increase or a decrease in Independent
Contractor's cost or time required for performance of the contract as a whole, an equitable
adjustment shall be made and the contract accordingly modified in writing. Any claim of
Independent Contractor for adjustment under this clause shall be asserted in writing
within 30 days of the date the City of Nashua notified Independent Contractor of the
change,

When Independent Contractor seeks changes, Independent Contractor shall, before any
work commences, estimate their effect on the cost of the contract and on its schedule and
notify the City of Nashua in writing of the estimate. The proposal for a change shall
provide enough detail, including personnel hours for each sub-task and cost breakdowns
of tasks, for the City of Nashua to be able to adequately analyze the proposal. The City
of Nashua will then determine in writing if Independent Contractor should proceed with
any or all of the proposed change.

Except as provided in this paragraph, Independent Contractor shall implement no change
unless the City of Nashua in writing approves the change. Unless otherwise agreed to in
writing, the provisions of this contract shall apply to all changes. The City of Nashua
may provide verbal approval of a change when the City of Nashua, in its sole discretion,
determines that time is critical or public health and safety are of concern. Any verbal
approval shall be confirmed in writing as soon as practicable. Any change undertaken
without prior City of Nashua approval shall not be compensated and is, at the City of
Nashua's election, sufficient reason for contract termination.

Ciry OF NASHUA COOPERATION The City of Nashua agrees that its personnel will
cooperate with Independent Contractor in the performance of its work under this contract
and that such personnel will be available to Independent Contractor for consultation at
reasonable times and after being given sufficient advance notice that will prevent conflict
with their other responsibilities. The City of Nashua also agrees to provide Independent

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