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FINANCTAL PLAN

2021
Cost Element Full Cost

Personnel Compensation $57,823.60
Travel

Vehicles $ 2,958.33
Other Services N/A
Supplies and Materials $ 2,500.00
Equipment N/A
Subtotal (Direct Charges) $63,281.93
Pooled Job Costs [for non-Over-the Counter 11.00% $ 6,961.01
projects]

Indirect Costs 16.15% $10,222.03
Aviation Flat Rate Collection N/A
Agreement Total $80,462.98

The distribution of the budget from this Financial Plan may vary as necessary to
accomplish the purpose of this agreement, but may not exceed: $80,462.98

Financial Point of Contact:

Jeff Lafleur, Superintendent
City of Nashua

Solid Waste Department
840W. Hollis St.

Nashua, NH 03062

Phone: (603)589-3410
Email:lafleur@nashuanh.gov

Lori Freeman

USDA, APHIS, WS

59 Chenell! Drive, Suite 7
Concord, NH 03301
Phone: (603)223-6832
Lori.Freeman(@usda.gov

esis

B\ THE CITY OF NASHUA (tie Ganda?

Financial Services

Purchasing Department

June 25, 2020
Memo #20-003

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PURCHASE OF 2 CMS-T333 ELECTRONIC MESSAGE BOARDS (VALUE: $33,602)
DEPARTMENT: 161 STREETS; FUND: GOFERR GRANT

Please see the attached communication from Jon Ibarra, Superintendent Street Department dated June
25, 2020 for information related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. (3) Purchases which can be procured through
cooperative intergovernmental purchase agreements with other governmental jurisdictions.

The Superintendent of Street Department, Board of Public Works (June 25, 2020 meeting) and the

Purchasing Department recommend the award of this contract in an amount of $33,602 to American
Signal Co. of Atlanta, GA.

Respectfully,
"_ Dan’Kéoken

~ Purchasing Manager

Cc: J Ibarra L Fauteux

229 Main Street e Nashua, New Hampshire 03061 ® Phone (603) 589-3330 « Fax (603) 589-3233 |

To:

From:

Re:

B. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: June 25, 2020

Jonathan Ibarra, Superintendent
Street Department

Purchase of 2-CMS-T333 Electronic Message Boards

To approve the purchase of 2- CMS-T333 Electronic Message Boards from
American Signal Company of Atlanta, GA for the total purchase price of
$33,602. Funding will be through Department: 161 Street; Fund: Grant; Activity:
GOFERR Grant

Quote

American Signal Co. quoted these message boards through the HGAC which is
equivalent of the State Bid.

We currently have 4 message boards that are being used for COVID related
messaging. These two new message boards will be funded through the GOFFER
grant as part of the reconstitution process not the Street department budget. The
additional message boards will enable the city to set up messaging more broadly
throughout the City.

The message boards will come equipped with cell modem with GPS for remote
operation.

QUOTATION

Date 201 Jun 2020
Our Reference : QU-0001809
PO No.

Customer Code : NASHO02

AMERICAN SIGNAL COMPANY
American Signal
2755 Bankers Industrial Dr
Atlanta, GA 30360
Tel: 770-448-6650 Fax:
Emait:
http://amsig.com

CUSTOMER

CITY OF NASHUA, NH
ACCOUNTS PAYABLE P.O. BOX 2019
NASHUA, NH 03061-2019

DELIVER TO

CITY OF NASHUA, NH
ACCOUNTS PAYABLE P.O. BOX 2019
NASHUA, NH 03061-2019

Contact: John Stewart Contact Phone: (603) 589-4714

Contact Email: StewartJ@NashuaNH.gov

Sales Rep: SI001 Rep Phone: Payment Terms: 1 Month from end of month in which
delivery was made
Rep Email: Shipping Terms: Bill the Customer
Line # Product Description Quantity UOM Price Value
0 AMS3006527 CMS-T333 LITE PCMS, WEBBEXPRESS 2 Each 13750.00 27500.00
4 - 4LED/Pixel, 5 x 7, 27 rows x 40

columns w/dynapoint lens, 18" Characters,

(8) 6V Deep Cell Batteries, WebbExpress

CPU System - HGAC Pricing Program

Continued

Page 1 of 2

QUOTATION

Date -04 Jun 2020 AMERICAN SIGNAL COMPANY

American Signai
2755 Bankers Industrial Dr

Our Reference +: QU-0601809 ‘Atlanta, GA 30360
Tel: 770-448-6650 Fax:
PO No. : Email:

http:/famsig.com
Customer Code :NASHO2

Line # Product Description Quantity UOM Price Value
Warranty 1 year 0.00
0 OPT30125430 CELL, PHONE 4G LTE/WIFI/GPS PHO- 2 Each 886.00 1772.00
295
0 OPT30065395 WIFI/WIRELESS BRIDGE COM, ¥-X32 2 Each 325.00 650.00
-1 WX
0 OPT30065510 AIMSTAR SOLAR SYS, 80W (2x) 2 Each 1090.00 2180.00
-1 EXT/333
0 FREIGHT FREIGHT OUT 1 Each 1500.00 1500.00
OUT

PRICING ABOVE INCLUDES ORANGE TRAILER PAINT, 2” BALL TOWING HITCH, AND 4-
FLAT ELECTRICAL TOWING CONNECTOR AS STANDARD. NON-STANDARD
SELECTIONS MAY RESULT IN ADDITIONAL COST.

PAYMENT TERMS: 1) 3% COD, FREIGHT PPD/ADD; 2) NET 30 WITH APPROVED CREDIT,
FREIGHT COLLECT; 3) THIRD PARTY FINANCING

Lead Time - 3 weeks after Recieipt of Order

Shipping Terms: FOB American Signal Company, Atlanta GA. Shipping to be paid upon
delivery, unless prior arrangements have been made. Facility should have forklift or
other means to unload units.

Buyer agrees to American Signal’s terms and conditions. There are terms and
conditions applicable to this transaction in addition to those specified above, which are
available upon your request. Any special requirements need to be noted on purchase
order

Value of Goods $ 33,602.00
Total Discount $ 0.00
Quotation Total $ 33,602.00

Page 2 of 2

D\ THE CITY OF NASHUA “The ate City"

Financial Services

Purchasing Department

June 25, 2020
Memo #21-004

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: FY20 TRASH AND RECYCLING TOTER PURCHASES (VALUE: $145,000)
DEPARTMENT: 168 SOLID WASTE; FUND: SOLID WASTE

Please see attached communication from Jeff Lafleur, Solid Waste Department Superintendent dated
April 23, 2020 for the information related to this purchase.

The Solid Waste Department Superintendent, Board of Public Works (June 25, 2020) and the Purchasing
Department recommend this purchase in an amount of $145,000 between the City of Nashua and Toter,
Inc. of Statesville, NC.

Purchasing Manager

Ge: J Lafleur L Fauteux

229 Main Street e Nashua, New Hampshire 03061 © Phone (603) 589-3330 Fax (603) 589-3344 |

To:

From:

Re:

A. Motion:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: April 23, 2020

Jeff Lafleur, Superintendent
Solid Waste Department

To approve the purchase of Recycling and Trash carts from Toter, Inc.

To approve the purchase of recycling and trash carts and cart lids for curbside
collection for FY21 m an amount not-to-exceed $145,000 from Toter, Inc. of
Statesville, NC. Funding will be through: Department: 168 Solid Waste; Fund:
Solid Waste; Account Classification: 71 Equipment.

Toter Inc. has been the vendor supplying trash and recycling carts for the City of
Nashua since 2003 when the automated trash collection program started. The
curbside recycling program has grown immensely and the demands for recycling
carts are on the rise.

In October 2002 (RFP #0721-110802), a nine member committee comprised of
DPW, BPW, and Purchasing officials as well as a representative of the Board of
Aldermen and the general public interviewed prospective vendors and evaluated
their proposals. Toter Inc. was chosen and has been providing a quality product
and excellent service as well as honoring warranty claims presented.

S2)\ THE CITY OF NASHUA “the Gate City

Administrative Services

Purchasing Department

June 25, 2019
Memo #21-005

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: CONTRACT RENEWAL WITH THE HUMANE SOCIETY OF GREATER NASHUA FOR
FY21 (VALUE: $99,081)
DEPARTMENT: 109 CIVIC & COMMUNITY SERVICES; FUND: GENERAL

Please see attached communication from Bobbie D Bagley, Director, for the information
related to this request.

In accordance with § 5-84 A (4) Special Purchasing Procedures for Sole Source Procurements
Director of Public Health, Division of Public Health and the Purchasing Department

recommend approval of this contract with the Humane Society of Greater Nashua in the amount of
$99,081.

Respectfully,

}

é

Dan Kooken
Purchasing Manager

Cor B. Bagley J. Graziano

229 Main Street « Nashua, New Hampshire 03061 © Phone (603) 589-3330 e Fax (603) 589-3233

THE CITY OF NASHUA “the Gate City"

Diversion of Public Health and Community Services

Community Seruces Departnent

June 22, 2020

To: John Griffin, CFO; Daniel Kooken, Purchasing Manager
From: Bobbie D Bagley, Director

Subject: Renewal of Humane Society Contract for FY21

The Humane Society for Greater Nashua Corporation (HSFN) has provided
shelter, pound, isolation, and quarantine services for the City of
Nashua and has provided these services for over 20 years.

Nashua Revised Ordinances section 93-7 states, “The Mayor, with the
assistance and cooperation of the Dog Officer, shall select a suitable
place of confinement for impounded animals and those held under
suspicion of rabies and after biting.” HSFN has a proven record of
providing impoundment and quarantine services, has the facility space
to accommodate the needs of the City of Nashua’s Pound, and HSFN staff
has worked closely with City staff throughout the years to develop
sound policies and procedures to adequately provide efficient and
effective methods of handling impoundment and quarantine services.

The Division of Public Health and Community Services, Environmental
Health Department and the Nashua Police Department Animal Control
Officer work closely with HSFN and oversee the contract deliverables
and communications with HSFN.

The attached contract is effective July 1, 2020 through June 30, 2021
in the amount of $99,081, to be paid in equal monthly installments.
Services include shelter for dogs, cats, rabbits and various other
small animals, adoption of stray animals, veterinary services for
stray animals surrendered to the HSFN, owner location of stray
animals, quarantine of unvaccinated dogs and cats which have bit a
human or another animal, and processing of animals found to he
positive for rabies.

In accordance with § 5-84 A (4) Special Purchasing Procedures for
Sele Source Procurements, the Division of Public Health recommends
that the contract with HSFN located at 24 Ferry Road, Nashua, NH, he
renewed for an additional year.

229 Main Street * Nashua, New Hampshire 03060 e Phone (603) 589-3307 » Fax (603) 594-3434

AGREEMENT
Humane Society for Greater Nashua Corporation and the City of Nashua, NH

AGREEMENT made this day of , 2020 by and between the
City of Nashua, New Hampshire (hereinafter “City’), a municipal corporation with a
principal place of business at 229 Main Street, Nashua, New Hampshire 03061 (the “City”)
and Humane Society for Greater Nashua Corporation (HSFN) of 24 Ferry Road, Nashua,
NH, 03064, (hereinafter “Contractor’) (collectively referred to as the “Parties”). The Parties
hereby enter into this Independent Contractor Agreement (hereinafter “Agreement”) under
the terms and conditions set forth below.

SCOPE OF SERVICES
The Contractor agrees to perform the following services for the City:

The Humane Society for Greater Nashua Corporation shall be the designated “Pound” for
the City of Nashua, NH and will be responsible for animal impoundment services to the
City of Nashua, NH as outlined in this Scope of Services.

1. The HSFN will provide the following impoundment and quarantine services for
animals impounded by the Animal Contrel Officer or a Nashua Police Officer:

10-Day Bite Quarantine of canines (stray and owned);

10-Day Bite Quarantine of owned felines;

10-Day Bite Quarantine of owned ferrets;

7-Day Impoundment of stray canines;

Impoundment of stray felines for those with permanent ID only

impoundment of stray ferrets for those with permanent ID only

2. In accordance with RSA 466:18-a, and Nashua Revised Ordinances 93-6
Impoundment of dogs, cats and ferrets found at large, HSFN will become the lawful
owner of any unclaimed animals as follows:

Canines —After 7 days

Felines — Immediately if no permanent identification is found

Felines — After 7 days if permanent identification was found, but the animal
remained unclaimed

Ferrets — Immediately if no permanent identification is found

Ferrets-- After 7 days if permanent identification was found, but the animal
remained unclaimed

The HSFN shail be responsible for the care of any animal of which it becomes the lawful
owner.