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Finance Committee - Minutes - 9/2/2020 - P67

By dnadmin on Mon, 11/07/2022 - 13:26
Document Date
Wed, 09/02/2020 - 00:00
Meeting Description
Finance Committee
Document Type
Minutes
Meeting Date
Wed, 09/02/2020 - 00:00
Page Number
67
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_m__090220…

“$ PLAYWORLD

ULTIPLAY PARK &
PLAYGROUNDS, INC.
P.O. Box 374
Uxbridge, MA 01569
866-575-PLAY

DLGO12

= EQUIPMENT SIZE:
came 2020 ULT
SALE UNIT
go GLIDE (VY pat
XG aa ‘ USE ZONE
DENAL! 4M y a ~~ SEE DWG.
5-12 ONLY
AREA: PERIMETER:
3549 SqFt. 240 Ft.
FALL HEIGHT:
8 Ft.
USER CAPACITY: AGE GROUP.
50+ 2-12

PICNIC
BOULDER

v ASTM F1487-17
vy CPSC #325

PROJECT NO SCALE:
22720-DM-OP2 NOT TO SCALE

DRAWN BY:

Paper Size
DANA GRUBBS
DATE fe
04-MAR-20

LINCOLN PARK

NASHUA, NH

Page Image
Finance Committee - Minutes - 9/2/2020 - P67

Finance Committee - Minutes - 9/2/2020 - P68

By dnadmin on Mon, 11/07/2022 - 13:26
Document Date
Wed, 09/02/2020 - 00:00
Meeting Description
Finance Committee
Document Type
Minutes
Meeting Date
Wed, 09/02/2020 - 00:00
Page Number
68
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_m__090220…

Lincoln Park

Design Number: 22720-DM-OP2 - Compliance and Technical Data
Reference Document: ASTM F1487

Pre- Post-
Unit Total Consumer CO2e Active
Ref. ASTM Weight Recycled Content Footprint Install Concrete Play
No. Part No. Qty. Description Status (Ibs) (Ibs) (kgs) Users Hours (Yds3) Events

we ASTM F1487

The lay-out for this custom playscape, design number 22720-DM-OP2, has been configured to meet the requirements of the ASTM F1487 standard. In
addition, each of the above components listed as "Certified" have been tested and are IPEMA certified. Components listed as "Not Applicable" do not fall
within the scope of the ASTM F1487 standard and have not been tested. IPEMA certification can be verified on the IPEMA website, www.ipema.org. In the
interest of playground safety, IPEMA provides a Third Party Certification Service which validates compliance.

yy) 2010 ADA Standards for Accessible Design

The lay-out was also designed to meet the 2010 Standards published 15-Sep-2010, by the Department of Justice when installed over a properly maintained
surfacing material that is in compliance with ASTM F1951 "Accessibility of Surface Systems Under and Around Playground Equipment" as well as
ASTM F1292, "Impact Attenuation of Surfacing Materials Within the Use Zone of Playground Equipment", appropriate for the fall height of the structure.

sy! Installation Times

Installation times are based on one experienced installer. A crew of three experienced individuals can perform the installation within the given time, each
member working 1/3 of the given hours. [Eg. Installation Time = 30 hours. For a crew of three, each member will work 10 hours on the installation for a
total of 30 hours on the project.]

sy! Carbon Footprint

The CO2e (carbon footprint given in Kilograms and Metric Tons) listed above is a measure of the environmental impact this play structure represents from
harvesting raw materials to the time it leaves our shipping dock. Playworld Systems nurtures a total corporate culture that is focused on eliminating carbon
producing processes and products, reducing our use of precious raw materials, reusing materials whenever possible and recycling materials at every
opportunity. Playworld Systems elected to adopt the Publicly Available Specification; PAS 2050 as published by the British Standards Institute and
sponsored by Defra and the Carbon Trust. The PAS 2050 has gained international acceptance as a specification that measures the greenhouse gas
emissions in services and goods throughout their entire life cycle.

uy Pre-Consumer Recycle Content

A measurement, in pounds, that qualifies the amount of material that was captured as waste and diverted from landfill during an initial manufacturing
process and is being redirected to a separate manufacturing process to become a different product. E.g. 100% of our Aluminum Tubing is made from
captured waste material during the manufacturing process of extruded Aluminum products such as rods, flat bars and H-channels.

uy. Post-Consumer Recycle Content

A measurement, in pounds, that qualifies the amount of material that was once another product that has completed its lifecycle and has been diverted from
a landfill as a solid waste through recycling and is now being used in a Playworld Systems' product. E.g. **20% to 40% of the steel in our steel tubing and
sheet steel have been diverted from landfills. Automobiles are scrapped and recyclable steel is purchased by the steel mill that produces our raw product.
*« The amount of Post-Consumer recycled steel fluctuates daily based on the availability of the recycled steel.

S$ PLAYWORLD

Wednesday, March 04, 2020 Page 2 of 2 Playworld.com

Page Image
Finance Committee - Minutes - 9/2/2020 - P68

Finance Committee - Minutes - 9/2/2020 - P69

By dnadmin on Mon, 11/07/2022 - 13:26
Document Date
Wed, 09/02/2020 - 00:00
Meeting Description
Finance Committee
Document Type
Minutes
Meeting Date
Wed, 09/02/2020 - 00:00
Page Number
69
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_m__090220…

ga THE CITY OF NASHUA vhs

Administrative Services
Purchasing Department

August 26, 2020
Memo #21-029

TO: Mayor Donchess
Finance Committee

SUBJECT: Playground Equipment for Lincoln Park
Please see attached communications from Nicholas Caggiano, Superintendent of the Parks and

Recreation Department dated August 27, 2020 for project specific details related to this purchase. Below
please find a summary of the purchase approval request:

Item: Playground Equipment to replace unsafe equipment removed last year in Lincoln
Park

Value: $97,421

Vendor: Ultiplay Playgrounds of Uxbridge MA

Department: 177 Parks & Recreation
Source Fund: Capital: Lincoln Park Improvements

Ordinance: Pursuant to § 5-84 Special purchase procedures A. (3) Purchases which can be
procured through cooperative intergovernmental purchase agreements with
other governmental jurisdictions.

The Superintendent of Parks & Recreation, Board of Public Works (8/27/20 BPW Meeting) and the
Purchasing Department respectfully request your approval of this contract.

Regards,

Kelly Parkinson
Purchasing Manager

Ce: N Caggiano
C O'Connor

229 Main Street e Nashua, New Hampshire 03061 « Phone (603) 589-3330 »« Fax (603) 589-3233

Page Image
Finance Committee - Minutes - 9/2/2020 - P69

Finance Committee - Minutes - 9/2/2020 - P70

By dnadmin on Mon, 11/07/2022 - 13:26
Document Date
Wed, 09/02/2020 - 00:00
Meeting Description
Finance Committee
Document Type
Minutes
Meeting Date
Wed, 09/02/2020 - 00:00
Page Number
70
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_m__090220…

To:

From:

Re:

B. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: August 27, 2020

Nick Caggiano, Superintendent
Parks and Recreation Department

Purchase and installation of a playground for Lincoln Park.

To approve the purchase and installation of a playground for Lincoln Park from
Ultiplay Playgrounds, Inc. of Uxbridge, MA pursuant to the Massachusetts state
contract # ¥C000510633FAC 104 in the amount of $97,421, Funding will be
through Department: 177 Parks and Recreation; Fund: Capital; Activity: Lincoln
Park Improvements.

Quote and concept drawing

The scope of work for this project includes the installation of a play structure and
poured in place playground surfacing. The Lincoln Park playground was removed
last year due to safety concems. Several types of playgrounds were looked at and
this modei will bring an element of nature to this urban setting. The goal is to
have the area prepped as part of the park renovations this fall and have the
playground installed late this fall or first thing in the spring depending on the
construction schedule and the weather. Uliiplay was the vendor that provided and
installed the Salem Street Tot Lot and the playground hand sanitizer stations this
year. Their work was very good and performed in a timely fashion.

Page Image
Finance Committee - Minutes - 9/2/2020 - P70

Finance Committee - Agenda - 9/2/2020 - P1

By dnadmin on Mon, 11/07/2022 - 13:26
Document Date
Fri, 08/28/2020 - 12:09
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 09/02/2020 - 00:00
Page Number
1
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__090220…

FINANCE COMMITTEE

SEPTEMBER 2, 2020
7:00 PM

To Jain Zoom Meeting: https://usO2web.zoom.us/j/82675352759?pwd=bFlOUWxaOHRabkRISxXi3Qzn1YnRt…
Meeting ID: 826 7535 2759

Passcode: 823389

Join by telephone: 1-929-205-6099
Meeting ID: 826 7535 2759
Passcode: 823389

lf there is a problem with the audio, please dial 603-821-2049 to advise

ROLL CALL
PUBLIC COMMENT
COMMUNICATIONS

From: Kelly Parkinson, Purchasing Manager
Re: Redesigning and Engineering of City Hall Parking Lots

From: Kelly Parkinson, Purchasing Manager
Re: Charlotte Ave. Elementary Safe Routes to School Project

From: Kelly Parkinson, Purchasing Manager
Re: Fuel Island at Street Department Change Order #2

From: Kelly Parkinson, Purchasing Manager
Re: Office Trailers for Covid 19 CDC Recommended Social Distancing Workspace

From: Kelly Parkinson, Purchasing Manager
Re: Video Camera System for David Deane Skateboard Park

From: Kelly Parkinson, Purchasing Manager
Re: Playground Equipment for Lincoln Park

From: Kelly Parkinson, Purchasing Manager
Re: Surplus Equipment Donation to the Picker Artists of Nashua

From: Kelly Parkinson, Purchasing Manager
Re: Software Maintenance

UNFINISHED BUSINESS

NEW BUSINESS — RESOLUTIONS
NEW BUSINESS —- ORDINANCES
RECORD OF EXPENDITURES
GENERAL DISCUSSION

PUBLIC COMMENT

REMARKS BY THE ALDERMEN
POSSIBLE NON-PUBLIC SESSION

ADJOURNMENT

Page Image
Finance Committee - Agenda - 9/2/2020 - P1

Finance Committee - Agenda - 9/2/2020 - P2

By dnadmin on Mon, 11/07/2022 - 13:26
Document Date
Fri, 08/28/2020 - 12:09
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 09/02/2020 - 00:00
Page Number
2
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__090220…

eo) THE CITY OF NASHUA “The Cate

Administrative Services
Purchasing Department

August 27, 2020
Memo #21-024

TO: Mayor Donchess
Finance Committee

SUBJECT: City Hall Parking

Please see attached communications from Sarah Marchant, Director of Community Development dated
August 17, 2020 for project specific details related to this purchase. Below please find a summary of the
purchase approval request:

ltem:

Value:
Vendor:
Department:
Source Fund:

Ordinance:

Redesigning & Engineering of Rear City Hall Parking Lots
$36,793.77

Greenman-Pedersen Inc (GPI) of Nashua NH

181 Community Development

Parking

Pursuant to § 5-83. Professional services, [NRO 1975, T. 4, § 1613; NRO 1987, §
2-248; amended 11-26-1977 by Ord. No. O-77-278; 4-22-1986 by Ord. No. O-86-
50; 6-28-1988 by Ord. No. 0-88-43; 3-10-1998 by Ord. No. 0-98-05; 10-26-1999
by Ord. No. O-99-139] |n the purchase of accounting, architectural, auditing,
engineering, legal, medical and ambulance services and purchases of
independent professional consultant services for personnel, data processing,
actuarial, planning, management and other comparable purchases competitive
bidding shall not be required. Competitive bidding is required in the procurement
of insurance agents and consultants.

The Director of Community Development and the Purchasing Department respectfully request your
approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce S Marchant
J Graziano

229 Main Street » Nashua, New Hampshire 03061 « Phone (603) 589-3330 » Fax (603) 589-3233

Page Image
Finance Committee - Agenda - 9/2/2020 - P2

Finance Committee - Agenda - 9/2/2020 - P3

By dnadmin on Mon, 11/07/2022 - 13:26
Document Date
Fri, 08/28/2020 - 12:09
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 09/02/2020 - 00:00
Page Number
3
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__090220…

. Community Development
C ity of Nash ua Planning and Zoning
. sae Building Safety
Community Development Division Code Enforcement
City Hall, 229 Main Street, PO Box 2013 Sepa Progr ars mission
Nashua, New Hampshire 03061-2019 Transportation
www.nashuanh.gov FAX

589-3095
589-3090
589-3080
589-3100
589-3085
589-3105
880-0100
589-3119

Date: August 17, 2020
To: Jim Donchess, Mayor
From: Sarah Marchant, Community Development Director

Re: Finance Committee — Professional Engineering Services ~ City Hall Parking Lots

In 2018 the Nashua Transit System (NTS) was awarded a 1.3 million dollar 5339 competitive
grant from the Federal Transportation Administration (FTA) to purchase on last CNG bus
(complete) and approximately $720,000 towards the rehabilitation of the Transit Center and its
surrounding infrastructure. The Transit Center currently presents a number of infrastructure and
safety concerns from the deteriorating drainage and pavement, to ice and snow from the roof to
insufficient bathroom facilities. Matching funding includes a 7.5% match ($71,800) from the
State of NH (accepted in R-18-091) and 7.5 % matching ($71,800) budgeted funds in the
Transportation Department.

In October, 2019 the City entered into contract with Greenman-Pedersen, Inc. (GPI) after a
competitive process, to provide professional engineering services for the Transit Center Retrofit
Project. Through the preliminary .design and engineering process the internal city team
including staff from Economic Development, Parking, Administrative Services, Community
Development and Public Works has realized the configuration of the two parking lots at the back
of City Hall, accessed via Elm Street, merit further study in conjunction with this project.

As the Transit Center Project is a discrete, federally funded project, which has fully committed
its grant and matching funds, the redesign of the rear parking lots to better accommodate traffic
flow and parking for the community to access City Hall needs a separate funding source and
contract. GPI has provided a separate scope as detailed in the attached contract to complete the
parking design and engineering alongside the Transit Center Project but as a separate project.
The Parking Department has committed funds for this project.

Based on the competitive process the City went through to enter into contract with GPI and the
process of the Transit Center Rehabilitation Project bringing this need to the forefront, Economic
Development and Community Development recommend entering into contract for $36,793.77
with GPI for survey, design and engineering of the City Hall Parking Lot Retrofit. Once final
design and engineering are complete, the project will go out to bid for construction.

229 Main Street « Nashua, New Hampshire 03061 « Phone (603) 589-3330 « Fax (603) 589-3344

Page Image
Finance Committee - Agenda - 9/2/2020 - P3

Finance Committee - Agenda - 9/2/2020 - P4

By dnadmin on Mon, 11/07/2022 - 13:26
Document Date
Fri, 08/28/2020 - 12:09
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 09/02/2020 - 00:00
Page Number
4
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__090220…
Page Image
Finance Committee - Agenda - 9/2/2020 - P4

Finance Committee - Agenda - 9/2/2020 - P5

By dnadmin on Mon, 11/07/2022 - 13:26
Document Date
Fri, 08/28/2020 - 12:09
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 09/02/2020 - 00:00
Page Number
5
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__090220…

Greenman-Pedersen, Inc.

City of Nashua
July 30, 2020

City Hall Parking Lot Survey and Design

Greenman-Pedersen, Inc.

Project Engineer/ | Engineer/ Engineer /
LA LA LA

32
52

Engineer /

LA

20

12

40

40
72

TOTAL

Technician HOURS

20 40

40

0
20

Direct Labor
Totals

15% 31% 16% 23% 6%
AVERAGE CLASSIFICATION RATES: 78.00 §$ 57.00 $ 53,50 $ 38.50 §$ 34,50 $ 29.50 $ 28.50
Direct Labor Totals: 468.00 $ 1,140.00 $ 2,568.00 $ 3,850.00 $ 1,794.00 $ 2,124.00 $ 570,00 $ 12,514.00
Overhead Totals: 755.73 $ 1,840.87 $ 4,146.81 $ 6216.98 $ 2,896.95 $ 3,429.84 $ 920.44 $ 20,207.61
Fee Totals: 122.37 $ 298.09 §$ 671.48 $ 1,006.70 $ 469.10 $ 555.38 $ 149.04 $ 3,272.16
Project Total: 1,346.10 $ 3,278.96 $ 7,386.29 $ 11,073.68 $ 5,160.05 $ 6,109.22 $ 1,639.48 $ 35,993.77
Overhead Rate: 161.48%
Fee: 10%
Direct Expenses:
Travel $ 300,00
Printing/Misc. $ 500.00
$ s
$ 800.00
GRAND TOTAL $ 36,793.77

Page Image
Finance Committee - Agenda - 9/2/2020 - P5

Finance Committee - Agenda - 9/2/2020 - P6

By dnadmin on Mon, 11/07/2022 - 13:26
Document Date
Fri, 08/28/2020 - 12:09
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 09/02/2020 - 00:00
Page Number
6
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__090220…

CONTRACT FOR PROFESSIONAL SERVICES

CITY HALL PARKING LOT RETROFIT

A CONTRACT BETWEEN

THE CITY OF NASHUA, 229 MAIN STREET, CITY HALL, NASHUA, NH 03060
AND

GREENMAN-PEDERSEN, INC.

NAME AND TITLE OF SERVICE PROVIDER

GREENMAN-PEDERSEN, INC. 181 BALLARDVALE STREET, SUITE 202 WILMINGTON, MA 01887

ADDRESS OF SERVICE PROVIDER

WHEREAS, the City of Nashua, a political subdivision of the State of New Hampshire, from time
to time requires the services of a Service Provider ; and

WHEREAS, it is deemed that the services of a Service Provider herein specified are both necessary
and desirable and in the best interests of the City of Nashua; and

WHEREAS, Service Provider represents they are duly qualified, equipped, staffed, ready, willing
and able to perform and render the services hereinafter described;

Now, THEREFORE, in consideration of the agreements herein made, the parties mutually agree as
follows:

1, DOCUMENTS INCORPORATED. The following exhibits are by this reference incorporated herein and
are made part of this contract:

Exhibit A--General Conditions for Contracts
Exhibit B--Scope of Services
Exhibit C--Fee Schedule

The Contract represents the entire and integrated agreement between the parties and supersedes prior
negotiations, proposals, representations or agreements, either written or oral. Any other documents which
are not listed in this Article are not part of the Contract.

In the event of a conflict between the terms of the Proposal and the terms of this Agreement, a written
change order and/or fully executed City of Nashua Purchase Order, the terms of this Agreement, the
written change order or the fully executed City of Nashua Purchase Order shall control over the terms of
the Proposal.

2. WORK TO BE PERFORMED Except as otherwise provided in this contract, Service Provider shall

furnish all services, equipment, and materials and shall perform all operations necessary and required to
carry out and perforin in accordance with the terms and conditions of the contract the work described.

AG 1 of3

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Finance Committee - Agenda - 9/2/2020 - P6

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