Search

Part 3_City of Nashua, NH

Jackson Mills HPP

Ez SITE EQUIPMENT REQUIREMENTS

ix. Securing of external services and works procured
by the Purchaser (weld tests, certificates, painting,
consumables etc.) in requested time and quality.

x. Availability and readiness of energy, water,
cleaning means in requested quantity and quality
according to requirements of installation.

xi. Realization of installation time limits and time
schedule of installation.

xii. Taking over of Equipment readiness and/or

interface from other Suppliers.

inspection and surveillance

xiii. Negotiation with

authorities.

At least 30 days prior to commencement of the Technical
Advice, the Purchaser will inform the Supplier in writing of
the name of authorized Purchaser's Representative.

The Purchaser shall provide within required time and free of
charge the following:

a.

b.

Electric power, as requested by the Supplier.

Other utilities, resources, such as water, pressure air as
needed for installation.

All technical gases, such as oxygen, gas, for assembly
and installation, including safe storage.
Cranes with requested capacity for handling with
Equipment at storage and Project Site.

Vehicles or any other means necessary for shifting /
transfer / moving any Equipment at Project Site during
installation, if necessary (trucks, mobile cranes, hoisting
plattform, forklift etc.) including qualified and experienced
operators/drivers authorized for operation of such means.

Hoisting and rigging means (hydraulic jacks, tackles,
ropes, chains, straps, yokes).

. Clearance of at least of 50m’ in vicinity of the Project Site.

Covered storage / warehouse secured properly against
damage and theft of stored material and Equipment. All
electrical equipment shall be stored in an atmospherically
controlled environment.

Access roads, footways, protection handrails, foot-bridges,
ladders, stairs etc. for safe placement of Equipment and
safe motion in the power plant.

Lighting of the locality and securing of a minimum
temperature of +5°C at the place of assembly/installation.

Tools and equipment necessary for assembly and
installation as per specification of the Supplier.

Gauges, meters, calipers and other measuring means
necessary for assembly/installation and having respective
valid calibration protocols/certificates.

. Expendable supplies according to specification of the

Supplier.

Complete equipment and accessories for welding.
Equipment and qualified staff having respective
authorization for conducting and evaluation of non-

destructive tests.

Complete equipment for performance of surface protection
of Equipment and/or paint repairs.

Statically secured space for assembly/installation serviced
by means of the crane.

Secured spaces for storage of supplied Equipment from
the date of delivery to the Project Site up to installation,
storage and placement of hazardous material in
compliance with valid rules and regulations.

Lockable protected room for storage and placement of
special tools, instruments and other sensitive materials for
the time period requested by the Technical Advisor.

Access to telephone and fax set, internet access, PC with
E-mail; printer to PC at the Project Site.

One lockable office/room with sufficient area for Technical
Advisors available for the period of their whole stay at
Project Site, which shall be equipped at least by:

i. table and chairs (one for four persons)

ii. lockable cabinet for documentation

iii. A/C and/or heater, as needed.

iv. clothes-rack

v. atleast 2 electrical sockets 120V

vi. sufficient lighting

vii. door keys

9. EMERGENCIES AND UNUSUAL EVENTS

a.

In case of any serious illness, epidemic, infection in the
area near the Project Site or accommodation, which could
endanger the health of the Technical Advisor, the
Purchaser is obliged to inform the Technical Advisor and
take immediate measures for his protection. In such case,
the Technical Advisor may request a change in the place
of accommodation. Or, if it is not possible to protect
effectively the Technical Advisor’s health, he may then
interrupt his stay and leave the Project Site.

Part 3_City of Nashua, NH

i> Jackson Mills HPP

If any dangerous condition arises, such as a riot, civil
commotion or any setback of safety situation in the Project
Site’s region, the Purchaser must inform the Supplier and
the Technical Advisor of situation and immediately secure
protection of the Technical Advisor and arrange for his
transfer to a safe place or/and his immediate repatriation.

In the cases stated in subclauses a and b above, the
Purchaser, on request of the Technical Advisor, shall
enable the Technical Advisor to contact the Embassy of
the Czech Republic or, if not possible, the Purchaser will
notify Supplier.

The Technical Advisor may refuse transport, transfer or
travel not deemed safe and may refuse to enter the
Project Site if, according to his discretion, it may be
dangerous, hazardous or unhealthy and refuse to work
under conditions which do not correspond with
environment, health and safety work requirements of the
Contract.

In case of the occurence of the events stated in the
subclauses a and b above, the Technical Advisor will be
entitled to interrupt / suspend performance of the
Technical Advice according to the Contract.

In case of the occurence of an event stated in the
subclause d) the event will be regarded as impediment at
side of the Purchaser, who will be obliged to make good
the problem forthwith.

ste SAFETY, OCC. HYGIENE & FIRE SAFETY

a.

Upon request of the Supplier, the Purchaser shall provide
the Supplier with the following documents or information:

lL: name, surname and contact to the person
responsible for ensuring and coordination of
safety, fire protection and environmental
precautions;

ii. information of the location and Project Site
features;

iii. information of the layout and resources of the
Project Site including the following:

1. lighting (internal, external) of building, working
places, stores, roads, passages, stairs

2. entry and transport ways and roads

3. marking of roads (speed, capacity, clearance)
walkways

4. drawings with outlined the scheme of Project
Site, roads, access roads, electrical lines incl.
its marking

5. plans ofall floors

6. marking of storage and handling areas,
permitted loading, lay-by

iv. description of escape ways, their locations, where
they lead, including description of bridges, stairs, its
marking, lighting;

v. information of the electricity supply at Project Site,
workingplaces, main lines, type and marking of
electricity at Project Site;

vi. information about the other sorces of energy, water,
pressure air, drinking and service water, its
distribution, marking, where they leads, maintenance,
shut-off etc.;

vii. information about hoisting and handling equipment,
its maximum capacity, etc.;

viii. information about possible risk and possible hazards
within the Project Site and working places including
description of basic emergency conditions and
stipulation of procedures in case of its occurence and
proposals of precautions and solutions.

b. The Purchaser is obliged at his own costs to secure the
safety of Technical Advisors during working hours while on
the Project Site or at offsite storage facilities and take all
available precautions to avoid possible risk.

a. The Supplier may install the Supplier's logo at allotted
place with the agreement of Purchaser.

b. Unless it otherwise expressly results from the wording of
this conditions it is undersood that fulfilment of the
Purchaser's obligations stipulated therein are ensured at
his own cost.

REPORT OF THE FINANCE COMMITTEE

MARCH 4, 2020

A meeting of the Finance Committee was held on Wednesday, March 4, 2020, at 7:00 p.m. at City Hall
Auditorium, 3“ Floor.

Mayor Jim Donchess, Chairman, presided.

Members of the Committee present: Alderman Patricia Klee, Vice Chair
Alderman-at-Large Michael B. O’Brien
Alderman-at-Large Brandon Michael Laws
Alderwoman-at-Large Shoshanna Kelly
Alderman Linda Harriott-Gathright

Members not in Attendance: Alderwoman Elizabeth Lu

Also in Attendance: Dan Kooken, Purchasing Manager
David Fredette, Treasurer/Tax Collector

PUBLIC COMMENT - None

COMMUNICATIONS

From: Tim Cummings, Economic Development Director

Re: Notice of Change in Contract for Professional Fundraising Consulting Services with Full Circle
Consulting — Adding an additional 2 months of contract length and $8,000 in compensation

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND AUTHORIZE THE

SECOND AMENDMENT FOR AN ADDITIONAL TWO MONTH EXTENSION TO THE CONTRACT FOR

PROFESSIONAL FUNDRAISING CONSULTING IN THE AMOUNT OF $8,000 TO FULL CIRCLE

CONSULTING. FUNDS ARE AVAILABLE IN DOWNTOWN IMPROVEMENT COMMITTEE TRUST FUND

ON THE QUESTION

Mayor Donchess

Alright Tim Cummings is here so why don’t you come on up? Thank you very much.

Tim Cummings, Director of Economic Development

Thank you Mr. Mayor and through you to the Committee, my name is Tim Cummings, Director of Economic
Development. Yes before you have essentially a two-month extension for the professional fund raiser that has
been and will continue to be paid for from the Downtown Improvement Committee Trust Fund. Essentially the
scope of services has not changed and all this is, is because of the extension of the contract triggering an
aggregate figure over $25,000.00. We want to make sure the Committee was aware.

| will tell you that | believe a third amendment will be coming before you in relatively short order, which the
dollar amount won’t change, $4,000.00 a month, | don’t know for how many months. But the scope of services
will change where we will be looking to continue the fund raiser on if it is the Committee’s desire for a certain
period of time to focus more on grants and administrative support services as the Capital Campaign
Committee transitions to a more public phase. So with that being said, Mr. Mayor, | appreciate you and your
Committee’s full support of this amendment this evening. Thank you.

Finance Committee - 03/04/2020 Page 2

Mayor Donchess
Any questions or discussion?

Alderwoman Kelly

Thank you. So Director Cummings, just a question. Is this just extending here from two months from now or is
that extending her contract that already exists for a certain amount of time?

Mr. Cummings

The current contract | believe is set to expire the end of February; this would be a continuation for March and
April. And then, so two months, starting March 1°.

Alderwoman Kelly

Could | follow up please? Is there any reason why two months was chosen versus three or five or six
considering the extension that we gave to the overall fundraising effort?

Mr. Cummings

My speculation is, is because | believe they will be looking to go into a third amendment pretty quickly which
the nature of the job would change.

Alderwoman Kelly
OK.
Alderman Klee

Thank you. | read this and it does say that it goes to April. So there’s no scope of change of what she is doing
or what they are doing currently, the third amendment might be a change in what she’s doing.

Mr. Cummings

Correct.

Alderman Klee

OK thank you.
MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Contract for Downtown Parking Study (Value: Not-To-Exceed $83,900) Department: 166 Parking
Operations; Fund: General

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND AUTHORIZE THE
CONTRACT FOR THE DOWNTOWN PARKING STUDY IN THE AMOUNT OF $83,900 TO DESMAN
DESIGN MANAGEMENT. FUNDS ARE AVAILABLE IN DEPARTMENT 166 PARKING OPERATIONS;
FUND: GENERAL

Finance Committee - 03/04/2020 Page 3

ON THE QUESTION

Mayor Donchess

And on this we have Mr. Cummings and Ms. Stansfield as well so you tell us a little bit about this one?

Mr. Cummings

Yes thank you Mr. Mayor, again for the record Tim Cummings, Director of Economic Development. And what
you have before you this evening has been long-awaited and | am excited to have before you seeking approval
a contract with Desman Consulting which is a nationally known parking consulting firm that’s responded to our
RFQ last fall. We put a Steering Committee together for the procurement of DPW Staff Wayne Husband,
Community Development Staff of Julie Chizmas and Linda McGee, Jill Stansfield, and myself and we
interviewed four firms | believe. Four firms; we then did another round of interviews for two more firms and
eventually selecting Desman.

We then from essentially January to now negotiated a scope and fee which is just a little bit over $80,000.00.
We have that money set aside through an escrow that came about last fall. The money originally came from
the Parking Enforcement Funds from last year where we had that account running in the positive. So we are
excited to move forward. Actually | can report to you that if we get this contract approved this evening, we
actually have a kick off meeting scheduled for March 17" at 10:00 AM in Room 208 here in the City. | will be
sending an e-mail out to the Board of Aldermen to make them aware of some of the dates and invite their
participation if they have an interest in being involved intimately with this project. We are hoping to have it
wrapped up in late summer.

Mayor Donchess

Does everyone know Jill Stansfield? Jill, she’s the parking manager.
Alderman O’Brien

| have a question for Mr. Cummings. Thank you Mr. Mayor, Mr. Cummings, when you chose Desman in my
opinion | think Nashua is probably about 30 years behind Boston and the example of some of the parking
problems that we are now kind of experiencing. So has Desman had the part of their consulting, | recognize |
know they name, but what are some of their experience in looking at a City of Nashua that is now coming into
the cusp of coming into a problem such as this and how much will they make this actually better for us?

Mr. Cummings

| would say, Mr. Mayor, if | may, Desman, if | was to objectively evaluate parking consulting, they would be my
first choice. The second two, very good choices that are name brands, Walker Consulting and Nelson
Nygaard. Those three firms, very respected in the parking industry. Desman has done a lot of work in middle
tier type cities; at this type of population. They are very forward thinking in their parking management
strategies. We had a lot of conversations with the principal who would be the project manager for this project.
He actually happens to be a New Hampshire resident as well, living just outside of Nashua. He’s very familiar
with not just the City but the region and he consults actually across the country.

Alderman O’Brien
Follow up if | may? And | would like to discuss the date, 3/17? Although | will try to be there but you may find

this a surprise but | am really booked that day with several very important cultural events that | have to attend
to. Is that day flexible.

Finance Committee - 03/04/2020 Page 4
Alderman Klee

It’s in the morning.

Alderman O’Brien

| just had to do it.

Mayor Donchess

Any other questions?

Alderwoman Kelly

Yeah so | have a couple of questions. You know | appreciate the information we got in terms of the
methodology, it looks obviously these people have been doing this for a long time. | am trying to figure out at
what point, so one of your things says, “throughout the course of the study, outreach may occur’. That feels a
little vague, what — | think my concern specifically is how we are going to talk to the downtown businesses. |
hear a lot from them, | am one. And how we are going to engage them in this?

Mr. Cummings

So a big part of the conversation that took place over the last two months and why we didn’t just into a scope
and fee with the firm was because we wanted to have a very clear understanding of what the outreach was
going to be like. So we have scoped out and it is in your packet, which the scope is very clearly delineated to
say that we have a Steering Committee with 3 or 4 Steering Committee Meetings. We have two Public
Forums, so when | say Public Forums | want to be clear that these are Town Hall Style Meetings. We will then
have ten stakeholder meetings where those will be one-on-one type meetings with groups external to City Hall.
We will have two days’ worth of internal personnel City Hall type meetings. We have two surveys, one at the
beginning of the process and one at the end as well as traditional and social media type of outreach platform.
All are articulated in the “Scope of Work” which came in as just over $80,000.00.

Alderwoman Kelly

| appreciate that, | mean | saw a lot of that. | think my concern is that we’ve got those ten stakeholder
meetings. That’s the only opportunity to really talk one-on-one to people? | own a business, | know it’s real
hard to sometimes get to a Town Hall or fill out a survey, especially when there’s only a two-week window. So
| just want to make sure that throughout this process we are engaging people that it is going to affect most. |
am talking for businesses, but there are also communities in the neighborhoods who will be affected by this.

Mr. Cummings

Yes | agree completely.

Alderman Laws

Thank you Mayor and it also goes without saying that at the completion of this process any significant changes
to the program will have to go through the Board of Aldermen as well. So there will be additional opportunity for
community members to come and voice their concerns or support, hopefully.

Alderman O’Brien

| hope the public does really get involved with this because | don’t think the people of Nashua really realize

how much their life is going to change with this basic public, well with this study. If we do go into downtown
parking, plowing as you know it, is going to be much more difficult.

Finance Committee - 03/04/2020 Page 5

We do know, common sense, is we live in the Live Free or Die State but there are going to be people who
ignore the restrictions of parking during a snow storm. So plow trucks are going to have to go around the
parked vehicle. They are not going to be able to two a lot of vehicles.

Also, trash collection, you know, | don’t know if you have cars parked now where you have armed device that
comes down and grabs the barrel, | don’t know. | have several questions with this and this is why as the
Chairman of Infrastructure you know | could very easily like Cinderella or Tinkerbell and throw magic dust and
go park anywhere. But the thing is if that were to occur, there would be some ramifications, it’s the ying and
yang of life that we look at it. | think by having this study as a fresh, complete new start to find out. | think
once we get into it, through the muck and mire of it, | think people will begin to realize, it’s just not saying, “|
want to park my car overnight”. Like | say, it’s the issues with trash removal, plowing, other different things that
do not exist today.

Nashua has never traversed into this since about the 1700’s. People didn’t leave their horses parked out in
front of the house tied to the wagon. So this is something very, very new. That’s why | refer to other
communities that have gone through this such in the greater Boston area like a City like Cambridge and
everything else. | don’t know where this is going to lead to but | am very interested; this is a study that really
definitely needs to be done.

Alderman Klee

Thank you and if you'll indulge me | have two questions. The first one is and it was probably staring me in the
face | just don’t know. | keep seeing Desman and M&M and then M&M will do this report. What is M&M and
who are they?

Mr. Cummings

Thank you Mr. Mayor if | may. Yes, Desman is the lead project consultant, M&M is the acronym for the Civil
Engineering Firm that is a subcontractor to them and is part of the project team.

Alderman Klee

And if | may, | have a second question. The scope of this parking study goes beyond downtown and beyond
metering, etc. We are looking at all parking throughout the City with an eye and a report that will talk to us
about where we need metering or where we don’t need metering, probably not that part. But where we do
need it and where it would be advantageous? Is that correct? For the Public | just want to make sure that they
understand that this not just downtown, this is for everything that will affect the overnight parking, etc. Is that
correct?

Mr. Cummings

That is correct, again Mr. Mayor, if | may. The policy level questions will be brought up and discussed and
brought to the forefront with this report with implantation strategies articulated and it is up to the Board of
Aldermen to decide which direction you wish to go. And then another layer to that is the studying of where
paid parking should be, which is a more focused area traditionally we refer to it as the downtown. How we
define the downtown will be part of this conversation. But | don’t want people to think that we are suddenly
talking about metering spaces or metering streets outside of the downtown. But we absolutely will be having a
policy level component to this study about you know how we want to handle parking outside of the downtown.

Alderman Klee

Just one more Mr. Mayor, thank you. It’s not so much a question as a comment. | want to echo what
Alderman O’Brien had said. | am like all the other Alderman in that we are getting inundated with the overnight
parking. | know | have 7 people literally sitting at my doorstep waiting for us to come up with something and
part of it is because of the increase of apartments to building ration and it is not doing it.

Finance Committee - 03/04/2020 Page 6

So | think this is good for a step much like | spoke at the Infrastructure Committee Meeting. We need this
study so then we can at least then address the parking issues that we have, so thank you.

Mayor Donchess

And those people are looking to be able to park on the street.
Alderman Klee

Oh yea, yeah, | have at least seven streets within my ward.

Alderwoman Kelly

Yes so my question is, we spend this money, we bring this consultant, they clearly know what they are doing.
Once they hand over the final report and we implement, is there any look back to you know a post mortem in
six months or a year to say, “did what they recommend work and are we happy with where we are”.

Mr. Cummings

Thank you. Well that assumes we actually embrace and actually adopt what they recommend. So that is still
to-be-determined, right? But assuming we do opt to adopt some of the recommendations that they make, the
way Desman and a lot of these consultants come at these type of projects, a lot of these are loss leaders for
them because what they are ultimately looking for is the long-term relationship. And so procuring Desman or
any other consultant to work with us long-term for the implementation and that study of whether we were
successful based on whatever metrics or goals we've articulated. They would be, in this case, the strategic
partner that we have to help us with that. That is very much part of the thought process.

Alderwoman Kelly

OK so just to clarify, the way these consultancies work generally is that they have a long-term relationship with
the City and continue to help and monitor their parking? And hopefully we would interact that way? OK thank
you.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Contract for 2020 Paving Program — Contract 1 (Value: $4,014,750) Department: 160
Admin/Engineering; Funds: Bond and Trust and 169 Wastewater; Fund: Bond

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND AUTHORIZE
CONTRACT 1 FOR THE 2020 PAVING PROGRAM IN THE AMOUNT OF $4,014,750 TO SUNSHINE

PAVING CORPORATION. FUNDS ARE AVAILABLE IN DEPARTMENT 160 ADMIN/ENGINEERING;
FUNDS: BOND AND TRUST AND 169 WASTEWATER; FUND: BOND

ON THE QUESTION

Mayor Donchess

This is, | don’t know if you know if you know Mr. Hudson, Dan Hudson, the new City Engineer, new as of
January. | don’t know if he’s been here before?

Dan Hudson, City Engineer

No this is my first time here, so happy to be here.

Finance Committee - 03/04/2020 Page 7

Mayor Donchess

Now there are two paving contracts so maybe you should address both of them at the same time.
Mr. Hudson

So this is our annual paving program. We let out two contracts one was for roads west of the turnpike and
then we let out a second one a couple weeks later for east of the turnpike. As it turns out, Sunshine Paving
was the low bidder on both contracts. So we are recommending awarding each of those to them. It is about 22
miles of paving in aggregate. Sunshine was here paving for us last year, about a $4 million dollar contract and
did a good job so we are recommending approval of these two contracts.

Mayor Donchess

Discussion/questions?

Alderman Laws

First off, Welcome, good to have you here.
Mr. Hudson

Thank you.

Alderman Laws

| vaguely remember and | am probably completely wrong, at the end of last year | feel like they didn’t, they
weren't able to finish the contracts? Whatever happened with that, did we get refunded or are they going to roll
that into?

Mr. Hudson

So they will start out and they will complete that work in the spring, that was true for Brox as well. It is typically
you know the end of the year ran into some weather and some projects were delayed by utility work. So there’s
a little bit of finishing to do in the spring on those contracts from last year. They will be in these contracts and
they are expected to come in the beginning of April and start working.

Alderman Klee

Thank you. One of the things and | am speaking as much to the public as anything on this. I’ve had calls
because people have seen this list and so on and said, “why not this street? All the streets around us have
been done”. And | have explained that there is a scoring and whether or not utility companies are going on
there. So for instance in my Ward, Bell Street seems to be the unwanted child and it is not being paved while
all the other streets have been done. It still has a low score but correct me if | am wrong. You may just hold
off on that because of possibility of utility or other issues. Are there other reasons why you might skip a street
among, because the public looks and says, “well they are there why don’t they do that one”.

Mr. Hudson

Sure, no that’s understandable. No we do look at pavement conditions so that is kind of a primary metric.
Obviously we try to not just work in one area of the City, we want to show that we are making an effort to
improve pavement all over the City so some of it is geography. But you are absolutely right, we look at other
works that is going on. Private utilities may have work, there are other City projects that are happening. | don’t
knot specifically why Bell Street might be deferred or hasn’t happened yet. But those are things we are
considering all of the time.

Finance Committee - 03/04/2020 Page 8

Alderman Klee

Just one more question? One of the other things when | did contact our Public Works and Ms. Byers was able
to give me what the score is of that street and so on.

Mayor Donchess

Which street are we talking about?

Alderman Kelly

Bell Street.

Mayor Donchess

Bell Street.
Alderman Klee

Yeah all of the other ones around it have been done. | am not pushing for Bell to be done but one of the things
that came up in our conversation is that sometimes if a street seems particular bad it doesn’t necessarily
bubble up to the top because it is better to take care of one that’s got less. Can you just kind of talk to that a
little bit?

Mr. Hudson

Yes absolutely, you are right. So we have roads that, there’s different categories of damage that may have
occurred over the life, so when a road is still in fairly good shape, it is best to come and do and mill and overlay
so that you repair just the surface layer; reseal the surface and you can preserve that road so that it lasts
longer. Once roads deteriorate to a certain point then you have to do more invasive, more complete repair
basically. We do a lot of reclaiming, we grind the road up, and then repave the full thickness. So that’s much
more costly. So to be cost-effective this program does a mix of those things; we don’t want to leave all our
very deteriorated roads to late. We want to take care of some of those too. But we are doing a mix, we are
doing a mix of the preservation and the reclaim. So yeah you may have a street that’s, you know, you say,
“Hey this street over here looks better than this one”. But there is a reason we are trying to save the better one
from falling into a worse category which would be much more costly in the long run for the City to bring back up
to par.

Alderman Klee
Thank you very much, | appreciate your answers.

Mayor Donchess

The point being that if you do a middle street it's much less expensive. If you just do just the worst streets then
you never get to the middle streets and they all have to be reclaimed and the whole thing costs more money.

Mr. Hudson

Exactly.