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) THE CITY OF NASHUA

"The Gate City"
Adunnistrative Services
Purchasing Department
November 20, 2020
Memo #21-059
TO: Mayor Donchess
Finance Committee
SUBJECT: 2021 Freightliner Bucket Truck in the amount of $198,049 funded from account 81500

Vehciles/Trust/FY21CERF

Please see attached communications from Jon lbara, Superintendent of the Street Department, dated
November 19, 2020 for project specific details related to this purchase. Below please find a summary of
the purchase approval request:

Item: 2021 AWD Freightliner XT Pro 70 Rear Mount Ariel Bucket Truck
Value: $198,049
Vendor: Custom Truck One Source

Department: 177 Parks & Recreation
Source Fund: 81500 Vehciles

Ordinance: Pursuant to § 5-84 Special purchase procedures A/(3) Purchases which can be
procured through cooperative intergovernmental purchase agreements with
other governmental jurisdictions.

This purchase will be utilizing a government agency contract from Sourceweil Cooperative Purchasing.

The Board of Public Works (11/19/20 BPW Meeting}, the Department of Parks & Recreation, and the
Purchasing Department respectfully request your approval of this contract.

Regards,

Kelly Parkinson
Purchasing Manager

Ce: C O'Connor
J |bara

229 Main Street « Nashua, New Hampshire 03061 » Phone (603) 589-3330 « Fax (403) 589-3233 |

To:

From:

Re:

E. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division
Board of Public Works Meeting Date: November 19, 2020

Jon Ibarra, Superintendent
Street Department

Purchase of a Replacement Bucket Truck

To approve the purchase of (1) 2021AWD Freightliner XT PRO 70 rear mount
Ariel bucket truck from Custom One Truck Source of Hooksett, NH for the
Sourcewell-012418-TER contract price of $198,049. Funding will be through
Department: 177 Parks & Recreation; Fund: Trust; Activity: CERF.

Quote sheet, Vehicle history report

The Parks and Recreation Department has a Forestry truck on CERF for
replacement in FY21. Custom One Truck of Hooksett, NH provided a quote
based off of the Sourcewell contract for a price of $198,049. This vehicle came
under the budgeted replacement cost of $201,603.

The trucks will be replacing unit #08-525 that is on the CERF replacement list
originally scheduled for replacement in FY20 but was deferred to FY21. The
current vehicle will be kept as a back line vehicle to help during major weather
events clearing roads from fallen trees and tree branches. This truck will be back
lined until it reaches a point where repairs cannot be justified. The truck has some
body issues and the lift has passed inspection but we have been notified that at
some point a major rebuild will be required. Although the truck has 19,000 miles
on the odometer it does all its work parked with the engine operating. The truck
has very high engine hours (3974.3 = 119,229 miles) for a municipal vehicle,

Given the current weather conditions that we have experienced having this
vehicle will allow us to be able to respond to residents request for service in a
more timely and efficient manner. The vehicle comes with a standard three year
warranty. It is the recommendation of the Superintendent, Fleet Manager and the
Director to award this purchase to Custom One Truck.

Date: 09-69-2020
Sales Quote: MStrazzere(0102)70RM4 Nashua Sourcewell1

CINE SOURCE. Quote Valid: 30 Days or Availability
Sales Rep: Matt Strazzere (mstrazzere@customtruck.com)

42660 East Lynchburg Salem Turnpike, Forest, VA 24551
Phone: 434-525-2929 — Fax: 434-525-0917
Sourcewell Contract: 012418-TER

Quote Number: 0010326

Terms: NET 20 DAYS
Delivery: 26-36 WEEKS

i a 2 2

Company: NASHUA NH PARK RECREATION
Contact; MATT EISERMAN
Address: 100 CONCORD STREET
City, State: NASHUA, NH 03064
Phone: (603)589 3366
E-Majl: elsermanm@nashuanh.gov

List Price: $157,259.00
FCA, Nashua, NH: Delivery Included
Base Line Price: $157,259.00
Sourced Features: $40,790.00
Grand Total: $198,049.00

a eR RP Ra eRe Eee Ree eee hehe RR Ee er PR Pee ee kee he ke we oe

AWD FREIGHTLINER XT PRO 70 REAR MOUNT ELEVATOR

2021 AWD Freighiliner M2 106 (Painted Green)
Cummins ISB Diesel, 250 HP

Block Heater

111” ca

Alfison 3500 Series Automatic Transmission

Air Brakes with Heated Air Oryer

Driver Controlled Exhaust Brake

Driver Controlled Lacking Rear Differential
14,000 Ib. Front Axle22,000 |b, Rear Axle
Factory De-Rated to 33,090 Ib. GVWR

2-Speed Transfer Case

Aluminum Cab & Fuel Tank (Reduced Weight]
RH Vertical Exhaust

LH and RH Grab Handles

Bust/Bug Screen Mounted Behind Grill

Cruise Cantral

Air Conditioning

High Back Air Ride Driver's Seat

2-Man Toolbox Mid-8ack Non-Suspension Passenger Seat
Pre-Trip Lamp inspection Switch

Weather Band AM/FM/AUX/USB/ Bluetooth Radia
Mud Flaps

Terex Hi-Ranger XT PRO 60/70 Lift (Painted White}

10’ Transverse Elevator (Painted White}

Elevator Cage (Painted Black}

75° Working Height

24 x 24 Platform & Liner with Scuff Pad

Mechanical Piatform Tilt

Dual Hydrautic Too) Outlets at Platform

"3D" One Hand Control

40 Gallon Hydraulic Reservoir with Sight, Temperature Gauge and Tank Cover
(Painted White}

Full Body Hamess with Attached Lanyard

Upper 800m Rest Tie Down

Full Pressure, Open Center Hydraulic System

Self-Locking Hydraulic Rotational Gear Box

Continuous Unrestricted Rotation

(2} Sets Hydraulic Outriggers
Front and Rear Bottom (Painted Black}
Rear, Top (Painted White}
(2) Sets Outrigger Pads with Holders
(2) Sets Outrigger Controls
Outrigger Interlock
Full Hydraulic Pressure at 110 RPM Engine Speed
10 Year Maintenance Free Leveling Chain
One Piece Malded Control Covers

Custom Flat Beck Body (Painted Black}

34”, 3-Door thru Box Assembly, (2) Keyed Padlacks Included (Painted Green)

Spring Loaded Cab Guard {Painted Black}

(2) LED Go-Lights with Protective Covers Mounted Tap RH & LH Comers of Cab
Guard with Wireless Remote Controls, Driver Controlled: Master Power

Single Shaft Cone Holder Mounted Vertically on Front Driver & Driver Side
Outrigger {Painted Black)

(2) Wheel Chocks with Underbody Storage

Trailer Brake Controller

6-Prong Trailer Socket

PO with Electric Dash Switch installed in Cob

20,000 Rear Winch Flush with Back of Truck

ICC Rear Bumper (P30 Pintle Exposed)

Heavy Duty Front Construction Bumper {Painted Black}

62” Hydraulic Stick Saw w/hoses and fittings

All Lights on Body Package to be LED
Lighting Kit to Meet FMVSS #108 Standards
4-Paint LED Strobe Package

2.5 ib. ABC Fire Extinguisher

Triangle Reflector Kit

Parking Brake Interlock

DOT Inspection

Road Tested and Safety Inspected

RR ERR ER KH RR EHR Gee eR Ae E SR RE Re ee ee ee eae RPh he kee eer ee ke

Terms and Conditions:

* Ifthe Customer is ta supply CUSTOM TRUCK ONE SOURCE with a Chassis, the Chassis must meet all required specs.
* Custamer to provide a complete copy of the Chassis specs for review prior to acceptance of PO.

' DISCLAIMER: For non-CDL vehicles the maximum gross vehicle weight is 26,000 U.S. pounds. The owner must consider for example, the weight of fuel,
tools, number of vehicle occupants, equipment of board, cargo {such as chips), and any equipment towed (such as a chipper) when operating the vehicle
oa highways, The above is for example only and is by no means ail-inctusive CUSTOM TAUCK ONE SOURCE/ CUSTOM TRUCK assumes no responsibility for
customer operation of its product in a manner that violates federal, state or local laws.

. Upon receipt of your purchase order, CUSTOM RUCK ONE SOURCE will send you an Order Acknowledgement via email or fax with standard Terms and
Conditions of Sale which shall gavern the transaction. This standard Order Acknowledgement atlows CUSTOM TRUCK ONE SOURCE to confirm receipt of
your order and must be returned signed ta schedule production and delivery.

* There is a $0.00 pracessing fee,

. Price guarentee does not include government mandates and associated costs; taxes, tag nor title fees, CUSTOM TRUCK ONE SOURCE does not collect
taxes; local taxes are to be paid to the resident registrar at time of vehicle registration by purchaser.

. 30-Day tags will be supplied, with exception of a dealer to dealer sale.

. if the Federal Excise Tex (FET) has not been included (only applicable for vehicles 33,000 GVWR and higher} a current exemption/resate certificate must be
on file and provided with purchase order for a tax-exempt sale, FET will be added if certificate is not supplied with ordes,

. Other Hems not included: freight, vendor price increases, specification changes and components availability or model discontinuation, and material
shortage surcharges.

* Above quoted price and delivery time are subject to change without aotice, All dates given are subject to the receipt of vendor supplied parts. Every effort
is made to meet or exceed quoted delivery dates.

* Quotes for in-stock units are valid while supplies last only.

. These terms and conditions are in response to situations that are beyond CUSTOM TRUCK ONE SOURCE's contro},

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SIGNATURE CONFIRMS ACCEPTANCE OF QUOTE/ORDER - SIGN AND DATE:

SIGN* Date:
MATT EISERMAN - NASHUA NH PARK RECREATION

MStrazzere(0102}70RM4 Nashua Sourcewell-1

DPW FLEET MAINTENANCE CITY OF NASHUA, NH TSZIRRV PAGE: 1

DATE: 09/15/2020 03:47 p.m.
VEHICLE REPAIR HISTORY REPORT

FACILITY: 00002

STARTING VMRS CODE: 000-000-000 DATE: FIRST VEHICLE: 08-525
ENDING YMRS CODE: 999-999-999 DATE: LAST VEHICLE: 08-525
UNIT: 08-525 LF MTR: 17481.0 CUR MTR: 17481.0 YR: 08 MAKE: FRIGHTLINER DEPT: PARKS SIZE:M CLASS: BUCKETT FUEL:

VMRS Céde? DATE: aii oo ieee ©, ",6))) reeeaeeieen 4h) 1, GP) tn 103 ae L@]) ceceerecneg ©103 Peetl «|; 4 Poe W136) Screen CaP \Mnceeaes 21610) -1o8 Yel n)\ ema e @ad = era Pe
002 TITLE > CAB/SHEET METALS

002-056-000 04282017 = oc08069 43970 13974 CAB MOUNTING 43.51 121.86 165.37 4.50 Rick 1 4 3
002 TOTAL > CAB/SHEET METALS 43.51 121.86 165.37

013 TITLE > BRAKES

073-000-006 08122008 8609193 950 952 BRAKES 182.77 0.00 182.77 0.06 02 8 13
013-004-000 09142017 0008398 14500 14502 FRONT BRAKE CHAMBE 36.26 54.16 90.42 2.00 JOHN 1 4 3
043-010-000 8 07262012 0121357 8640 8640 REAR BRAKES 408.58 73.29 481.87 3.00 ED 478 9
013-014-000 10102018 G009522 15750 15751 REAR BRAKE CHAMBER 134.37 54.42 188.79 2.00 MIKE 14 3
013-014-000 09142017 0008398 14500 14502 REAR BRAKE CHAMBER 46.69 54.16 100.85 2.00 JOHN 14 £3
013-018-000 09142017 0008398 14500 14502 REAR BRAKE SLACK A 60.19 40.62 100.81 1.50 JOHN 1 4 3
013-041-000 10102018 ¢c009522 15750 15751 AIR DRIER PURGE VA 108.31 54,42 162.73 2.00 MIKE 1 4 3
013 TOTAL > BRAKES o77,17 331.07 1308.24

032 TITLE > CRANKING SYSTEM

032-001-000 06242015 0005921 11330 11328 BATTERIES 237.50 16.71 314.21 3.00 DAVE 1 4 3
032-013-000 06302016 0007087 12610 12610 MASTER DISCONNECT 62.67 67.70 120,37 2.00 JOHN 1 4 3
032-013-000 04012015 0005631 11130 11127 MASTER DISCONNECT 42.06 87.08 129.14 3.50 DAVE 1 4 3
032 TOTAL > CRANKING SYSTEM 332.23 231.49 563.72

034 TETLE > LIGHTING SYSTEM

034-000-000 10102078 9009522 15750 15751 LIGHTING SYSTEM 16.20 64.42 70.62 2.00 MIKE 1 4 3
034-000-000 09142017 0008398 14500 14502 LIGHTING SYSTEM 12,78 24,16 §6.94 2.00 JOHN 1 4 3
034-000-000 a6042008 708964 860 857 LIGHTING SYSTEM 343.55 139.92 483.47 6.00 TED 02 8 #13
034-005-000 09042015 0006134 11780 W776 TURN SIGNALS 10.78 12.84 23.62 0.50 GUS 1 4 3
034-013-000 05212015 oo0s776 11230 11231 SPOT LIGHTS 18.39 25.67 44.06 1.00 TOMK 1 4 3
034-073-000 10162014 0004981 40770 10772 SPOT LIGHTS 263.39 149,88 413.27 6.00 TOMK i 4 3
034-078-000 10102014 o004981 10770 10772 BRAKE LIGHT SWITCH 101.24 99.92 201.16 4.00 TOMK 1 4 3
034-025-006 09282015 0006192 11890 11886 TRAILER BRAKE LIGH 80.50 103,88 184.38 4,00 Rick 1 4 3
034-036-000 04022015 0005631 194130 41127 TURN SIG LAMP 10.78 12.44 23.22 0.50 DAVE 1 4 3
034 TOTAL > LIGHTING SYSTEM 857.61 653.13 1510.74

042 TITLE > COOLING SYSTEM

042-011-000 09182014 o00daG5 10496 10485 COOLANT SURGE TANK 120.84 92.92 220.76 4,00 TOMK 1 4 3
042 TOTAL > COOLING SYSTEM 120,84 99.92 220.76

051 TITLE > GENERAL ACCESSORIES

051-019-000 08062008 809114 3560 3558 80.31 69.96 150.27 3.00 TOMK 02 8 13

DPW FLEET MAINTENANCE CITY OF NASHUA, NH TS2IRRV PAGE? 2

DATE: 09/15/2020 03:47 p.m.
VEHICLE REPAIR HISTORY REPORT

FACILITY: 00002

STARTING VMRS CODE: 000-000-000 DATE: FIRST VEHICLE:: 08-525
ENDING VMRS CODE: 999-999-999 DATE: LAST VEHICLE: 08-525

UNIT: 08-525 LF MTR: 17481.0 CUR MTR: 17481.0 YR: 08 MAKE: FRIGHTLINER DEPT: PARKS SIZE: M CLASS: BUCKETT FUEL:

LLRs Oko le [= zccieces © eerie AO 01) (ene Met | Ors Rarer ©) PL) aererraneres | Ola. @, oo} P34 pal. 0]) eed © BEceern =r Si) TW Ne 0], Serene Od Fa) eamererem sO LU acct (10a Favh eae eL Oa LPeAY y= 8
061 TOTAL > GENERAL ACCESSORIES 80.31 69.96 150.27

054 TITLE > HORN AND MOUNTING

054-007-000 10102018 0009522 15750 15751 BACK UP ALARM 24.07 27.21 51.28 1.00 MIKE 1 4 3
054 TOTAL > HORN AND MOUNTING 24.07 27.21 51.28

066 TITLE > PREVENTIVE MAINT.

066-000-000 03082010 910269 4049 4037 PREVENTIVE MAINT. 177.05 0.00 177.05 0.00 XX 8 14
066-001-000 05152015 Qa005776 41230 11234 PM AINSPECTION 20.00 59.15 79.16 2.50 Daryl 1645
066-001-000 10162014 Qb04981 40770 10772 PM AINSPECTION 20.00 50.56 70.56 2.00 Rick 164 £°5
066-002-006 12172019 0010695 16840 16837 PM B INSPECTION 346.97 247.90 594.87 10.00 TIM 1 $4 6
066-002-000 064162018 o009081 14500 14502 PM B INSPECTION 566.69 297.48 864.17 12.00 TIM 164 6
066-002-000 05122016 0006921 12610 12610 PM B INSPECTION 159.67 144.06 303.73 6.00 DARYL 4464 6
066-002-000 04102014 0004305 10200 10195 PM B INSPECTION 134.44 137.34 271.78 6.00 Rick 1 4 6
066-002-000 07312013 0003456 9600 9600 PM B INSPECTION 0.00 0.00 0.00 0.00 1 1161
066-002-000 07312013 0003456 9600 9600 PM B INSPECTION 145.52 137.34 282.86 6.00 Rick 1 116
066-002-000 07262012 0121357 8640 8640 PMB INSPECTION 0.00 87.80 87.80 4.00 CHAD 1 8 13
066-002-000 08232011 1112160 6310 6310 PM B INSPECTION 0.00 87.80 87.80 4.00 CHAD 1 8 6
066-002-000 03092011 11142747 5760 5764 PM B INSPECTION 0.00 131.70 131.70 6.00 TOME 02 8 7
066-002-000 03052010 910789 4040 4037 PM B INSPECTION 0.00 23.62 23.62 1.00 ED 02 5 6
066-002-000 61112010 910594 3560 3558 PM B INSPECTION 182.12 79.96 262.08 4.00 JOEA 02 8 7
O66 TOTAL > PREVENTIVE MAINT. 1752.46 1484.71 3237.17

074 TITLE > TRAILER PLUG ADAPTER

074-006-000 05212015 <d005776 11230 14231 TRAILER PLUG 31.77 51.34 83.11 2.00 TOMK 14 3
074 TOTAL > TRAILER PLUG ADAPTER 31.77 51.34 83.11

106 TITLE > SWEEPER BODY

106-003-000 03132020 0010956 17480 17481 WATER PUMP 211.27 108.84 320.11 4,00 MIKE 1 4 4
106 TOTAL > SWEEPER BODY 211.27 108.84 320.11

113 TITLE > TOWING JOB

413-000-000 12012010 = 1011432 5010 5044 TOWING JOB 826.29 0.00 826.29 0.00 02 1° 13
413 TOTAL > TOWING JOB 826.29 0.00 826.29

116 TITLE > ANSI Inspection

116-000-000 10022019 0010487 46840 16837 ANSI Inspection OUT 750.00 0.00 760.06 0.00 14°61

116-000-000 12282017 0008825 14500 14502 ANSI Inspection OUT 975.87 0.00 975.87 0.00 1 4°41

DPW FLEET MAINTENANCE CITY OF NASHUA, NH 132/RRV PAGE: 3

DATE: 09/15/2020 03:47 p.m.
VEHICLE REPAIR HISTORY REPORT

FACILITY: 00002

STARTING VMRS CODE: 000-060-000 DATE: FIRST VEHICLE:: 08-525

ENDING VMRS CODE: 999-999-999 DATE: LAST VEHICLE: 08-525
UNIT: 08-525 LF MTR: 17481.0 CUR MER: 17481.0 YR: 08 MAKE: FRIGHTLINER DEPT: PARKS SIZE:M CLASS: BUCKETT FUEL:
Putekeer aan mas ea | eee ©) B10)" eeccmeeeea 1120; 51 0) te10] 34) 4 0) meee Ree a= 91 ee! “HOURS. MECHANIC! CC“RO: WA:
116-000-006 10182016 0008062 13160 43163 ANSI Inspection OUT 1597.54 0.00 1597.54 0.00 1 4 38
116-000-000 04262016 d007416 12610 42610 ANSI Inspection OUT 1700.00 0.00 1700.00 0.00 14 3
116 TOTAL > ANSI Inspection 5023.41 0.00 5023.41
119 TITLE > COMPACTOR
119-000-000 12302008 809670 3560 3558 COMPACTOR 333.26 0.00 333.26 0.00 a2 8 13
119 TOTAL > COMPACTOR 333,26 0.00 333.26
123 TITLE > STATE INSPECTION
123-000-000 10022019 0010487 16840 16837 STATE INSPECTION 10,16 81.63 91.79 3.00 DARYL 1 4 «10
123-000-000 10102018 0009522 15760 18751 STATE INSPECTION 0.00 $4.42 54.42 2.00 MIKE 14 3
123-000-000 09142017 008398 14500 14502 STATE INSPECTION 0.00 81.24 81.24 3.00 JOHN 1 4 #10
123-000-000 06302016 0007087 12610 12610 STATE INSPECTION 0.00 81.24 81,24 3.00 JOHN 1 4 10
123-000-000 09042015 0006134 11780 11776 STATE INSPECTION 0.00 91.34 51.34 2.00 GUS 1 4 10
123-000-000 04012015 0005634 11130 We? STATE INSPECTION 0.00 62.20 62.20 2.60 DAVE 1 4 10
123-000-000 04102014 0004305 10200 10795 STATE INSPECTION 21.46 124,90 146.36 5.00 JOE A 1 4 4
123-000-000 03292013 0003227 9380 9378 STATE INSPECTION 0.00 96.12 96.12 4.00 DAVE 1 11 16
123-000-000 09182012 0002926 8760 8761 STATE INSPECTION 0.00 21.95 21.95 1.06 CHAD 1 #11 16
123-000-000 09112012 QG02926 8760 8761 STATE INSPECTION 36.16 97,72 133.83 4.00 JOES 1° 11 16
123-000-000 03152012 0012839 8030 8032 STATE INSPECTION 0.00 24.43 24.43 71.00 ED 15 6
123-000-000 08232011 4172160 6310 6310 STATE INSPECTION 157.82 0.00 157.82 0.00 1 8 7
123-000-006 03092011 1112747 5760 5764 STATE INSPECTION 282.12 96.52 378.64 4.00 TOMK a2 8 7
123-000-006 69162010 1011214 5070 5014 STATE INSPECTION 0.00 73.29 73.29 3.00 JOEA 025 6
123-000-000 06112008 708964 860 857 STATE INSPECTION 1428,13 256,52 1684.65 11.00 TOMK 02 8 13
123-000-000 09112008 809262 1030 1030 STATE INSPECTION 0.00 23.62 23.62 4.00 ED 02 8 6

123 TOTAL > STATE INSPECTION 4935.85 1227.14 3162.99

1-32/RRV PAGE: 4
DATE: 09/15/2020 03:47 p,m.

DPW FLEET MAINTENANCE CITY OF NASHUA, NH

VEHICLE REPAIR HISTORY REPORT
FACILITY: 00002

STARTING VMRS CODE: 000-000-000

ENDING

VMRS CODE: 999-999-999

DATE: FIRST
DATE: LAST

VEHICLE:: 08-525
VEHICLE: 08-525

METER: STANDARD SUBTOTALS OF VMRS CODES FOR DIVISION> AL PERIOD: CURRENT

ele EE a

165.37

CAB/SHEET METALS 1 . . . 0.98% 0.02078

013° BRAKES 7 12.50 4331.07 977.17 1308.24 7.72% 0.16441
032 CRANKING SYSTEM 3 9.00 231.49 332.23 563.72 3.32% 0.07085
034 LIGHTING SYSTEM 8 26.00 693.13 857.61 1810.74 8.91% 0.18986
042 COOLING SYSTEM 1 4,00 99.92 120.84 220.76 4.30% 0.02774
051 GENERAL ACCESSORIES 1 3.00 69.96 80.31 150.27 0.89% 0.01889
054 HORN AND MOUNTING 1 1,00 27.21 24.07 51.28 0.30% 0.00644
066 PREVENTIVE MAINT. 14 63.50 1484.71 1752.46 3237.17 49.09% 0.40683
674 = TRAILER PLUG ADAPTER i 2.00 51.34 31.77 83.11 0.49% 0.07044
105 SWEEPER BODY 1 4,00 108.84 211.27 320,11 1.89% 0.04023
113. TOWING JOB 1 0,00 0.00 826.29 826.29 4.87% 0.10384
116 ANSI Inspection 4 0.00 0.00 5023.41 5023.41 29.62% 0.63132
119 COMPACTOR 1 0.00 0.00 333.26 333.26 1.97% 0.04188
123. STATE INSPECTION 16 49,50 1227.14 1935.85 3162.99 18.65% 0.39751
TOTALS: 41 179.00 4406.67 12550.05 TOT: 16956.72 100.00% 2.13104

| THE CITY OF NASHUA the Gate Cty

Administrative Services
Purchasing Departorent

November 20, 2020
Memo #21-060

TO: Mayor Donchess
Finance Committee

SUBJECT: 2 Tracktess Articulated Tractors in the amount of $305,855 funded from account 81500
Vehciles/Trust/FY¥2 CERF

Please see attached communications from Jon ibara, Superintendent of the Street Department, dated
November 19, 2020 for project specific details related to this purchase. Below please find a summary of
the purchase approval request:

Item: 2 Trackless MT7 Articulated Tractors & Attachments
Value: $305,855
Vendor: HP Fairfield

Department: 161 Streets
Source Fund: 81500 Vehciles

Ordinance: Pursuant to § 5-84 Special purchase procedures A/(3} Purchases which can be
procured through cooperative intergovernmental purchase agreements with
other governmental jurisdictions.

This purchase will be utilizing a government agency contract from the Houston-Galveston Area Council
(HGAC).

The Board of Public Works (11/19/20 BPW Meeting}, the Department of Parks & Recreation, and the
Purchasing Department respectfully request your approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: C O'Connor
J Ibara

229 Main Street « Nashua, New Hampshire 03061 * Phone (603) 589-3330 e Fax (603) 589-3233

To:
From:

Re:

A. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: November 19, 2020
Jon Ibarra, Superintendent Street Department

Purchase of (2) Trackless MT? Articulated Tractor and Attachments

To approve the purchase of (2) Trackless MT7 Articulated Tractors from H.P.
Fairfield of Hopkinton, NH for the total price of $305,855, pursuant to the HGAC
contract number GRO1-20. Funding will be through Department: 161 Street;
Fund: Trust; Activity: CERF,

Quote, Vehicle history report

The City of Nashua uses articulated tractors for use in winter sidewalk
maintenance and street maintenance. The quote includes accessories that we need
to do sidewalks and road maintenance such as snow blowers, spreaders, plows, an
angle broom and an asphalt cold planer. They will also be purchased with a deep
reduction gearbox for use with the asphalt planers and the angle broom as they
require a slow vehicle speed when in use.

The new MT7 Trackless Tractors will be replacing #14-141 with 4200 hours and
#15-056 with 2400 hours. Both of these machines and blower attachments show
signs of fatigue: harness related electrical problems from corrosion are common,
breakdowns and repairs are frequent due to the demands of snow and ice removal.
These machines will be kept and used in a back-up capacity until it reaches a
point where repairs cannot be justified.