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REPORT OF THE FINANCE COMMITTEE
AUGUST 4, 2021

A meeting of the Finance Committee was held on Wednesday, August 4, 2021, at 7:00 p.m. in the Aldermanic
Chamber and via Zoom. The meeting link information can be found on the agenda.

Mayor Jim Donchess, Chairman, presided.

Members of the Committee present: Mayor Jim Donchess
Alderman Patricia Klee, Vice Chair
Alderman-at-Large Michael B. O’Brien
Alderwoman Elizabeth Lu
Alderman Linda Harriott-Gathright

Members not in Attendance: Alderwoman-at-Large Shoshanna Kelly
Alderman-at-Large Brandon Michael Laws

Also in Attendance: John Griffin, CFO/Comptroller
David Fredette, Treasurer/Tax Collector
Kim Kleiner, Administrative Services Director
Kelly Parkinson, Purchasing Manager
Bobbie Bagley, Director of Public Health
David Boucher, Wastewater Superintendent

Mayor Donchess

Is there any member of the public who would like to address the committee? All right, we'll go on to
communications first from Kelly Parkinson, Purchasing Manager.

PUBLIC COMMENT - None
COMMUNICATIONS

From: Kelly Parkinson, Purchasing Manager

Re: Animal Impoundment and Quarantine Services for Rabies Control, in the amount not to exceed
$99,081 funded from accounts 56214 Humane Society - Animal Control (Division of Public Health &
Community Services)

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND APPROVE THE
RENEWAL OF THE HUMANE SOCIETY CONTRACT FOR FISCAL YEAR 2022 IN AN AMOUNT NOT TO
EXCEED $99,081. FUNDING WILL BE THROUGH DEPARTMENT: 109 CIVIC AND COMMUNITY
ACTIVITIES; FUND 56214 HUMANE SOCIETY — ANIMAL CONTROL

ON THE QUESTION

Mayor Donchess

| think Bobbie Bagley would be here to address this, but she is ill. The communication is from her is fairly self-
explanatory.

Alderman Klee

Director Bagley is on Zoom.

Finance Committee — 08/04/2021 Page 2

Mayor Donchess

Director Bagley are you on here?

Bobbie Bagley, Public Health Division Director

Yes good evening Mayor.

Mayor Donchess

| assumed you were under the weather or whatever. You are under the weather.

Bobbie Bagley, Public Health Division Director

| am under the weather.
Mayor Donchess
Well could you tell the committee about the contract?

Bobbie Bagley, Public Health Division Director

Yes, Sir. So the contact that we have with the Humane Society is for them to provide services for housing
animals and dogs, cats, ferrets and chickens if they're found. They also provide quarterly updates for us on all
of the services that provide for those animals when they are housed at their facility. This is a contract that
we've had in place for a number of years. The Humane Society has done a fantastic job with helping us to
maintain and take and house on these animals once they're brought in and they also try to find homes for them
as well.

Mayor Donchess

All right and this is, of course, a contract that has been we've had with the Humane Society for many years — at
least 20 | think probably more. Any discussion or questions?

Alderman Klee
Thank you very much Mr. Mayor. Director Bagley we say chickens but we don't mean roosters, correct? They
did not pick up the roosters that are wandering around or in someone's yard. They don't pick them up for

someone, is that correct?

Bobbie Bagley, Public Health Division Director

That is correct.

Alderman Klee

Thank you.

Alderwoman Lu

Thank you. | don't know whether anyone from Humane Society is available. | had a couple of questions about

our services. | wondered like how many cats and dogs we actually taken from the streets every year. But if
he's not available and you don't know that, then | can certainly contact him tomorrow.

Finance Committee — 08/04/2021 Page 3

Mayor Donchess

Director Bagley — yes go ahead. Do you have an answer to that?

Bobbie Bagley, Public Health Division Director

Well we actually do get a quarterly report. Alderman Lu | can get that information and send that back. | don't
have that readily available. | can double check really quickly to see what the last quarter report that did come
back of you give me just a few.

Mayor Donchess

Well we don't want to put you - | know if we're waiting it'll probably take you three times as long, right? So
Alderwoman Lu would you mind if we came back to that after Ms. Bagley finds that?

Alderwoman Lu

| don't mind. Could | just ask one other question? She may be more readily able to answer.
Mayor Donchess

Go ahead.

Alderwoman Lu

Do we bring in dogs to put up for adoption? And if so, do these funds go toward spaying dogs that, you know,
are they subsidized by the City of Nashua - the spaying and neutering?

Bobbie Bagley, Public Health Division Director

Alderman Lu that | don't know. | do know that they do bring in dogs and | do know that they do try and get
families for the dogs. One of our staff actually adopted a dog. But as far as the contract covering spaying and
neutering, | have to check that.

Alderwoman Lu
Okay if you'd like to or | - that's fine. I'll be in touch with you.

Mayor Donchess

| think their budget is far more than this $99,000. So, you know, I'm sure if they do spaying, | mean, I'm sure
they've got quite a bit of other money. Of course the contract is here, so there's a scope of services and it
describes what they do. | think if you look at it, it's sort of sections one through nine. You know it has to do
with getting control of strays and other things like that are loose in Nashua or taking care of these strays that
are located. It says nothing about neutering or any other related service.

Alderwoman Lu

Thank you. Yeah that's something that | can always follow up on. | understand that the contract hasn't gone
up in many years and so thank you.

Bobbie Bagley, Public Health Division Director

Yes Mayor. So | did find that report so they sent the first quarter's report in for January, February, and March.
What they do not have is a cumulative number and there's quite a few listed for each month. They do work with

Finance Committee — 08/04/2021 Page 4
making sure that they get the animals either adopted or returned to their owners from this report that | have
here. It looks like there are a few animals - | see one, two - a few animals that have actually been euthanized
as well. So what | can do is | can forward this Alderman Lu if you'd like to have this quarterly report, | can
forward this - like | said, they don't have a cumulative number on the bottom of each month. They just list all of
the animals that they've taken in and they list the outcome.

Alderwoman Lu

Thank you. Yes that would be fine. That would be wonderful. Thank you.
Mayor Donchess
All right. Any other comments or questions?
Alderman Klee
Thank you. Just as a side comment to Alderwoman Lu. | adopted from them and | had to pay the spaying fee.
So | believe that it's the adopter who pays the spaying when it goes that and | can't say that for fact that the
ones that they pick up they do, but | do know that when | did adopt a dog from there you either pay a spaying
fee or you get the dog spayed and you have to sign a paper within seven days that the dog was spayed and
you bring that to the Humane Society. I'm assuming they're still doing the same practice.
Alderwoman Lu
Thank you Alderman Klee.
Mayor Donchess
All those in favor.
MOTION CARRIED
From: Kelly Parkinson, Purchasing Manager
Re: Billboard Advertising in the amount not to exceed $40,295 funded from accounts

Grants/61250 Marketing & Promotion (Division of Public Health and Community Services)
MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE AND APPROVE THE
CONTRACT WITH OUTFRONT MEDIA ADVERTISING FOR FISCAL YEAR 2022 IN AN AMOUNT NOT TO
EXCEED $40,295; FUNDING WILL BE THROUGH: GRANTS - $38,280.25 AND $2,014.75 FROM
GENERAL FUND
ON THE QUESTION

Bobbie Bagley, Public Health Division Director

Yes thank you. So the contract with Outfront Media is one that we are very excited about actually being able to
have an annual contract with them. We've done work with this particular marketing agency for a number of
years now. We use the company to help us get our billboards posted as well as creating advertisements for all
of the public health initiatives that we are working on. We have the opportunity to have billboards posted and
several of our surrounding towns so not just in Nashua but also in Milford, in Merrimack, and other places
where they have billboards. We've been able to push out information on our COVID vaccine, our STD, HIV,
testing dates, World Aids Day. So this contract for us this year comes at a very timely time when we have to
push out a great deal of information and communicate broadly our reach for our public health messaging. This
is the first time that we actually have set up an annual contract with them. The amount for this subcontract is

Finance Committee — 08/04/2021 Page 5

about a little over $40,000. Last year, we spent about $43,000 with them and we're able to save by having an
annual contract in place.

Mayor Donchess

Questions or comments?

Alderwoman Lu

Thank you. So it seems as though the city's portion from the general fund will be between $2,000 and $3,000.
| just wonder as these bills come in, will we see a bill for $2,000 or $3,000 come through the record of

expenditures or will we see - not just like some clarity on how that will look in the record of expenditures if |
could. | know some of it's coming from COVID and other grants.

Mayor Donchess

Mr. Fredette are you listening to that question? The entire amount would appear in the record of expenditures,
right?

David Fredette, Treasurer/Tax Collector

Yes.

Mayor Donchess

It would be the entire amount.
Alderwoman Lu

Okay and so the general fund will have up to $3,000 because that's 5%. And where will the rest show up? Is
there a COVID account that | am not aware of?

Mayor Donchess
David are you familiar - Mr. Fredette you — you’re meaning where in the budget or where?
Alderwoman Lu

In the past, it varies a lot but often the grant is named that this is being charged to but frequently but it's not
tonight and I'm just looking for some understanding of how that will show up.

Mayor Donchess
Now is Ms. Parkinson on here? Is she on the call?

Kelly Parkinson, Purchasing Manager

Yes | am.

Mayor Donchess

All right. Did you hear the question?

Finance Committee — 08/04/2021 Page 6

Kelly Parkinson, Purchasing Manager

| did and from what | remember cause Ms. Bagley and | had a conversation about this. There are several
grants, | believe, that are funding this. So it's not one particular grant.

Alderwoman Lu
May | follow up?

Bobbie Bagley, Public Health Division Director

Yes so what we're doing is we’re putting in a contract with them so we'll have a payment authorization that will
be set up. So there will be one amount that will be encumbered and it will list the grants that the funding is
coming from. So we have several grants across Community Services and Community Health that support this
entire contract. So there will be funds across the marketing line items from each of those grants.

We have a COVID and it’s called, “The Enhanced Laboratories Detection Grant” that we have for three years
and we’ve put in a marketing line and that will be specifically for the billboards and any of the marketing that
covers COVID vaccination or COVID testing information, or any type of information that's promoting
vaccination.

We also will have from our HIV grant or STD grant, lines again from the marketing mind in each of those
accounts. A certain amount of money will be contributed to this overall subcontract. So that will make up the
amount in total of the $40,000. | think its $40,100 or $40,200. Whatever that amount is, is an accumulation of
funds from the marketing lines from all of those different grants because at different points in times throughout
the year, we are actually promoting different public health initiatives and so we had a billboard that focused on
mental health awareness. So that will come under our substance misuse, BDAS - the Bureau of Alcohol
Substance Misuse Grant. | mentioned HIV awareness and so in December we put up a billboard that we'll run
that will cover promoting HIV awareness or aids awareness and that will come from the marketing line under
the HIV grant. So all of these will be listed under the subcontract and the information that was sent over to our
Finance Department. All of those grants are listed with the amounts are coming from each of those grants.

Alderwoman Lu

May | follow up?

Mayor Donchess

Yeah.

Alderwoman Lu

Thank you. | can again, you know, follow up with them. I'm simply responding to something that I've read in
the code that when we make an appropriation in the Finance Committee the source of funds are identified. It
sounds as though it's many, many different grants that all have a marketing line. Is that what you’re saying?

Okay thank you.

Bobbie Bagley, Public Health Division Director

Yes.
Alderman Klee

Thank you, Mr. Mayor. This question is for Kelly Parkinson. Ms. Parkinson it, it does say on this document
that the $40,295 is the not to exceed contract and that $38,280.25 is to come from the grants and $2,014.75 to

Finance Committee — 08/04/2021 Page 7

come from the city's general fund. Is that accurate? | know that Alderwoman Lu was talking about like a 5% or
something or and that it was close to 3000 so | just want to make sure we have that on the record as being
accurate per this letter.

Kelly Parkinson, Purchasing Manager

That 5% is the $2,014.75. Yes.

Alderman Klee

Great. That's what | thought. | just wanted to make sure it was on the record. Thank you so much.

Mayor Donchess

All right - all in favor of the motion, say, aye. Opposed, motion passes.

MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager

Re: Protective Clothing in the amount not to exceed $34,380.50 funded from accounts 61110
Protective Clothing (Police)

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE AND APPROVE THE

PURCHASE OF THIRTY-EIGHT (38) SECOND CHANCE SX02 LEVEL II BULLETPROOF VESTS FROM

ATLANTIC TACTICAL OF NEW CUMBERLAND, PA, IN THE AMOUNT NOT TO EXCEED $34,380.50.

FUNDING WILL BE THROUGH: DEPARTMENT 150 POLICE DEPARTMENT; FUND: 61110 PROTECTIVE

CLOTHING

ON THE QUESTION

Mayor Donchess

All right. Now is there anyone from the Police Department here? No it’s Kelly Parkinson. Okay go ahead.

Kelly Parkinson, Purchasing Manager

Ms. Smith could not make it tonight. So I'm speaking to this and the next one. This is the 38 replacement vest
for officers whose vests have come to the end of their warranty period. The vests that are at the end of the
warranty period will be taken out of service and used for training on a go forward. It will also cover any new
hires that are hired this year. It's coming from grant funding from the 2020 Bulletproof Vest Partnership Grant
and the Department Protective Clothing Account and the Department Protective Clothing Account. The
Atlantic Tactical is the supplier that is a New Hampshire State contract.

Mayor Donchess

Alright, anybody. All those in favor of the motion, say aye. Opposed. Motion passes.
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Ammunition and Supplies in the amount not to exceed $75,107.59 funded from accounts
61121 Ammunition & Supplies (Police)

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE AND AWARD THE
PURCHASE OF 277 CASES OF VARIOUS AMMUNITIONS & AMMUNITION SUPPLIES FROM EAGLE

Finance Committee — 08/04/2021 Page 8

POINT GUN/TJ MORRIS & SON OF THOROFARE, NJ, IN THE AMOUNT NOT TO EXCEED $75,107.59;
FUNDING WILL BE THROUGH: DEPARTMENT 150 POLICE DEPARTMENT; FUND 61121 AMMUNITION
& SUPPLIES

Mayor Donchess

All those in favor of the motion, say aye. Opposed. Motion passes.
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager

Re: 22 Month Contract to Install and Monitor 4 Flow Meters within the Wastewater Collection System in the
amount not to exceed $61,200 funded from accounts 53107 Architect & Engineering Services
(Wastewater)

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE AND APPROVE THE
TWO YEAR CONTRACT TO INSTALL AND MONITOR FOUR FLOW METERS WITHIN THE COLLECTION
SYSTEM TO FLOW ASSESSMENT OF AUBURN, NH, IN THE AMOUNT OF $61,200. FUNDING WILL BY

THROUGH: DEPARTMENT 169 WASTEWATER; FUND: WASTEWATER; ACCOUNT CLASSIFICATION:
53 — PROFESSIONAL SERVICES

ON THE QUESTION

Mayor Donchess

Mr. Boucher.

David Boucher, Wastewater Superintendent

Thank you Mr. Mayor. Dave Boucher, Wastewater Superintendent. This is for a contract to install four
additional flow meters into our interceptor system and the wastewater facility or throughout the city. Currently
we have one flow meter that measures all the flow throughout the city and it's located at the wastewater plant.
This would be to get a better understanding of how the flow moves through the city. Also to detect any
additional flows that may come through and give us a better understanding of where it's coming from.

The company we're using is a company we currently have a contract with and they have flow meters in our
CSO sites. So they measure any flow that they discharged to the river. These four additional meters would
constantly monitor flow. We get monthly reports so we can have our better understanding of how the flow
works. | can take any questions.

Mayor Donchess

Anybody? All those in favor of the motion say aye, Opposed. Motion passes.
MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager
Re: Construction Engineering for Phase 2 of the Pump Station Upgrade Project in the amount
not to exceed $427,600 funded from accounts 81700 Infrastructure Improvements (Wastewater)

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE AND APPROVE THE
CONTRACT WITH WRIGHT PIERCE OF THOMPSON, ME, IN AN AMOUNT NOT TO EXCEED $427,600
FOR CONSTRUCTION ADMINISTRATION SERVICES FOR THE PUMP STATION UPGRADES PHASE II
PROJECT. FUNDING WILL BE THROUGH: DEPARTMENT 169 WASTEWATER; FUND: SRF LOAN;
ACTIVITY: PUMP STATION UPGRADES PHASE II, BY ROLL CALL

Finance Committee — 08/04/2021 Page 9
ON THE QUESTION

Mayor Donchess

Mr. Boucher.

David Boucher, Wastewater Superintendent

This is a project that we have is Phase Two of the pump station upgrades. Currently we had the 6 of our 13
pump stations updated. This is to do the remaining eight pump stations throughout the city. Wright Pierce is
the engineering firm we had hired for Phase One. We work well with them. We'd like to have them as the
construction phase engineers for the Phase Two portion of our project upgrade.

Mayor Donchess

Anyone? Questions, comments?

Alderwoman Lu

Will this also go forward to the full Board at $400,000?

Mayor Donchess

| think not because it's not a multi-year contract and it's not over a million dollars, correct? The next one would.

Alderwoman Lu

Okay. Thank you.

Mayor Donchess

Anyone else? All those in favor of the motion, say aye. Opposed. Motion passes.

MOTION CARRIED

From: Kelly Parkinson, Purchasing Manager

Re: Construction for Phase 2 of the Pump Station Upgrade Project in the amount not to exceed
$5,335,200 funded from accounts SRF Loan/81700 Infrastructure Improvements (Wastewater)

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE AND APPROVE THE

CONTRACT WITH DEFELICE CORPORATION OF DRACUT, MA, IN AN AMOUNT NOT TO EXCEED

$5,335,200 FOR CONSTRUCTION OF THE PUMP STATION UPGRADES PHASE II PROJECT. FUNDING

WILL BE THROUGH: DEPARTMENT 169 WASTEWATER; FUND: SRF LOAN; ACTIVITY: PUMP

STATION UPGRADES PHASE II

ON THE QUESTION

Mayor Donchess

Mr. Boucher.

David Boucher, Wastewater Superintendent

Well this was put out to bid. We had two bids come in. Defelice was the low bidder. Defelice is the company

Finance Committee — 08/04/2021 Page 10

that did the first phase of the project. We work well them. We’d like to use them for the Phase II pump station.
I'll take any questions.

Mayor Donchess
Anyone? All those in favor of the motion, say aye. Opposed. Motion passes.

Alderman Harriott-Gathright

| think one no, right?
Mayor Donchess
Yes a voice vote so it's - do you wish to be recorded no? Alderwoman Lu?
Alderwoman Lu
Correct. Yes | would like to
Mayor Donchess
A voice vote but with the one recorded no vote.
MOTION CARRIED
From: Kelly Parkinson, Purchasing Manager
Re: Blower Fan Installation at the Wastewater Blower Building in the amount not to exceed
$29,400 funded from accounts 81200 Buildings & Improvements (Wastewater)
MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE AND APPROVE THE
INSTALLATION OF THREE SUPPLY FANS IN THE WASTEWATER FACILITY BLOWER BUILDING IN
THE AMOUNT OF $29,400. FUNDING WILL BE THROUGH: DEPARTMENT 169 WASTEWATER; FUND:
WASTEWATER; ACCOUNT CLASSIFICATION: 81 CAPITAL OUTLAY/IMPROVEMENTS, BY ROLL CALL
ON THE QUESTION
Mayor Donchess

Mr. Boucher.

David Boucher, Wastewater Superintendent

So the wastewater plant purchased three supply fans for our blower building. It's the building that houses our
turblex blowers to supply air to our process. The supply fans are important because the blowers generate a lot
of heat. The three blowers or supply fans that were in there had reached their useful life. They a large so we
need a company to assist in installing these because they are suspended above piping at a second story
elevation.

So this company would come in and remove the old supply fans and install the new supply fans with the
assistance of some rigging.

Mayor Donchess

Any discussion? All those in favor of the motion, say, aye. Motion passes.