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City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

August 11, 2021
Memo #22-157

TO: Mayor Donchess
Finance Committee

SUBJECT: Software & Hardware Maintenance in the amount not to exceed $74,406.81 funded from
accounts 54407 Software Maintenance & 54412 Hardware Maintenance

Please see attached communications from Kimberly Kleiner, Director of Administrative Services, dated July
26, 2021 for project specific details related to this purchase. Below please find a summary of the purchase
approval request:

Item: Annual Hardware & Software Maintenance for Kronos Timekeeping Software
Value: $74,406.81
Vendor: Kronos Inc, a UKG Company

Department: 122 Information Technology
Source Fund: 54412 Hardware Maintenance in the amount of $14,107.59
54407 Software Maintenance in the amount of $60,299.22

Ordinance: Pursuant to § 5-84 Special purchase procedures. A/ (4) Sole-source procurements,
where the proposed purchase is manufactured by only one company.

The Administrative Services Division: Information Technology, and the Purchasing Department
respectfully request your approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: K Kleiner
J Graziano

City of Nashua

Information Technology Department (603) 589-3300
Administrative Services Division Fax (603) 594-3434
229 Main Street - Nashua, NH 03060

To: Mayor Donchess
Finance Committee

Date: July 26, 2021
Re: Annual Software Maintenance
This request is for the annual renewal required for the continued operation of KRONOS software and

equipment support services. Funding is Software Maintenance 22.1.500 — 54407, $60,299.22 and
Hardware Maintenance 22.1.500 — 54414, $14,107.59. Req# 73954.

Kimberly Kleiner,
Administrative Services Director

Ce: K. Parkinson

UKG

Page 2 of 2
Quote Type: Renewal
Customer: CITY OF NASHUA
Solution ID: 6103494
Payment Terms: Net 30 Days Contract #: 1188274 RO3-MAY-21
Currency: USD Date:
Customer PO Number: Prepared by: Yolanda Abram / US PublicSector2
Bill To: CITY OF NASHUA Ship To: CITY OF NASHUA - IT DIVISION
229 MAIN STREET 229 MAIN STREET
NASHUA NH 03060 NASHUA NH 03060
UNITED STATES UNITED STATES

Contact: DEFAULT EMAIL CONTACT
Email: vendorapinvoices@nashuanh.gov

WORKFORCE EMPLOYEE V8 01-SEP-2021 31-AUG-2022
WORKFORCE INTEGRATION MANAGER V8 01-SEP-2021 31-AUG-2022
WORKFORCE LEAVE V8 01-SEP-2021 31-AUG-2022
WORKFORCE MANAGER V8 01-SEP-2021 31-AUG-2022
WORKFORCE SCHEDULER V8 01-SEP-2021 31-AUG-2022
WORKFORCE TABLET V8 01-SEP-2021 31-AUG-2022
none NE TELETIME V6,DIGITAL T1,16 01-SEP-2021 31-AUG-2022
WORKFORCE TIMEKEEPER V8 01-SEP-2021 31-AUG-2022

1
2
3
4
5
6
7
8

Support
oY aY [ety Estimated Tax Subtotal
Software Support Services 48,712.32 48,712.32

Support Service
Level

Depot Exchange Data Collection: 4000 01-SEP-2021 31-AUG-2022

2 | Depot Exchange Data Collection: InTouch 2 01-SEP-2021 31-AUG-2022 365

Covered Product Quantity Start Date End Date BUT itolamm rh ED)

Support
oY aY [ety Estimated Tax Subtotal
Equipment Support Services 14,107.59 14,107.59

SHON SERTES Covered Product IEEE Start Date ate MBE Cy BUT itolamm rh ED)
Level Count
4 | Ed Services KNOWLEDGE PASS 01-SEP-2021 | 31-AUG-2022 365

Subscription

Support
oY aY [ety Estimated Tax Subtotal

Educational Services 11,586.90 11,586.90

u KG Kronos Incorporated, AUKG Company 900 Chelmsford Street Lowell, MA01851 +1800 225 1561

UKG

Page 1 of 2
Quote Type: Renewal
Customer: CITY OF NASHUA
Solution ID: 6103494
Payment Terms: Net 30 Days Contract #: 1188274 RO3-MAY-21
Currency: USD Date: 14-MAY-2021
Customer PO Number: Prepared by: Yolanda Abram / US PublicSector2
Bill To: CITY OF NASHUA Ship To: CITY OF NASHUA - IT DIVISION
229 MAIN STREET 229 MAIN STREET
NASHUA NH 03060 NASHUA NH 03060
UNITED STATES UNITED STATES

Contact: ANN SURWELL
Email: surwella@nashuanh.gov

Contract Period: 01-SEP-2021 - 31-AUG-2022

Description Support Services SEE Lae ib Subtotal
Software Support Services 48,712.32 0.00 48,712.32
Equipment Support Services 14,107.59 0.00 14,107.59
Educational Services 11,586.90 0.00 11,586.90

Total CPS 0.00 rey

Annualized Contract Value: 74,406.81
The Annualized Contract Value is the value of the contract if all services are priced for 365 days. The Annualized Contract Value does not include
estimated tax. Please note that this quote may include services priced for prorated periods.

If you are tax exempt; please provide a copy of your "Tax Exempt" certificate with your PO or signed quote.

Support Services are subject to applicable taxes. The tax amount shown on this quote is only an estimate. The actual tax due will be reflected on the invoice.

CITY OF NASHUA KRONOS INCORPORATED
Signature: Signature: Qeane Cuquype
J Cs”
Name: Name:__Jeana Cuzzupe
Title: Title:__Contract Renewal Operations Administrator III
Date: Date: 1-26-21

u KG Kronos Incorporated, AUKG Company 900 Chelmsford Street Lowell, MA01851 +1800 225 1561

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

August 11, 2021
Memo #22-158

TO: Mayor Donchess
Finance Committee

SUBJECT: Energy Recovery Upgrades Change Order in the amount not to exceed $230,000 funded
from accounts 81300 Machinery & Equipment

Please see attached communications from David Boucher, Superintendent of the Wastewater Department,
dated July 22, 2021 for project specific details related to this purchase. Below please find a summary of
the purchase approval request:

Item: Change Order #8 for Upgrade of the Energy Recovery Room Project to reconcile
claimed delays for relocating buried electric conduits & providing pipe supports
and complete remaining open change order items.

Value: Initial Approved Total: $1,787,378.00
Change Orders 1-7: S 144,792.27
Change Order 8: S$ 230,000.00
New Project Total: $1,932,170.27
Vendor: Methuen Construction

Department: 169 Wastewater
Source Fund: 54210 Lead Hazzard Remediation

Ordinance: Pursuant to § 5-84 Special purchase procedures. A/ (5) Purchases from a sole
manufacturer, where it is determined to be more efficient and economical to
reduce costs of maintenance of additional repair parts, supplies or services.

The Board of Public Works (7/22/21 BPW meeting), Division of Public Works: Wastewater, and the
Purchasing Department respectfully request your approval of this contract.

Regards,
Kelly Parkinson

Purchasing Manager

Ce: D Boucher
C O'Connor

To:

From:

Re:

E. Motion:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: July 22, 2021

David L. Boucher, Superintendent
Wastewater Department

Energy Recovery Upgrade — Methuen Construction Change Order #8

To approve Change Order #8 to the Energy Recovery Upgrade contract with Methuen
Construction Company of Plaistow, NH in an amount not to exceed $230,000 for final
completion of remaining work for upgrades to the Energy Recovery Facility. Funding
will be through: Department: 169- Wastewater; Fund: Wastewater; Activity: Energy
Recovery Upgrade Project.

The energy recovery upgrade project involves upgrading all the major components in the
energy recovery room with new generators, piping, heat exchangers, pumps, controls and
associated electrical components. The contract with Methuen Construction was originally
in the amount of $1,787,378. Change order | thru 7 were for various changes that
occurred during construction typically due to unknown conditions. The total of CO’s 1-7
comes to $144,792.27 bringing the total contract value to $1,932,170.27.

Change order 8 consists of 2 main items. First is to reach final agreement on claimed
delays encountered earlier in the project, one for relocating buried electric conduits in the
concrete floor and the second for delays in determining how to provide pipe supports in
the concrete slab ceiling. The second main item is for costs to complete the remaining
work change order items.

Approval of change order 8 will resolve all outstanding contract items.

B-6.1

CHANGE ORDER

No. 008

PROJECT: Energy Recovery Upgrade
OWNER: City of Nashua, NH

(Address)

DATE OF ISSUANCE:

CONTRACTOR: Methuen Construction Co., Inc OWNER’s Project No. 1FB0501-091618

CONTRACT FOR: Energy Recovery Upgrade ENGINEER waldron Engineering & Construction, Inc.
at Nashua NH Wastewater Treatment ENGINEER’s Project No. 359.01

9/2,

You are directed to make the following changes in the Contract Documents.

Description; (See attached)

Purpose of Change Order: (See Attached)

Justification: (See Attached)

Attachments: (List documents supporting change) (Summary+PCO-18R1,22R1,26, 29R1)

CHANGE IN CONTRACT PRICE

Original Contract Price
$ 1,787,378.00

CHANGE IN CONTRACT TIME

Original Contract Time

280 (final completion)
(days or date)

Previous Change Orders
3 144,792.27

Net change from previous Change Orders

31
(days)

Contract Price prior to this Change Order
$ 193217027

Contract Time prior to this Change Order

311 (final completion)
(days or date)

Net Increase (Decrease) of this Change Order
$ 200,000.00

Net Increase (decrease) this Change Order

649
(days)

Contract Price with all approved Change Orders
$ 2.132.170.27

Contract Time with all Change Orders

960 (final completion)
(days or date}

This document will become a supplement to the CONTRACT and all provisions will apply hereto. The
attached Contractor’s Revised Project Schedule reflects increases or decreases in Contract Time as
authorized by this Change Order.

Stipulated price and time adjustment includes all costs and time associated with the above described change.

Contractor waives all rights for additional time extension for said change. Contractor and Owner agree that
the price(s) and time adjustment(s) stated above are equitable and acceptable to both parties.

RECOMMENDED: APPROVED: APPROVED: APPROVED:
By: Quremy emt _ BY: By: 4esee> By:
0 Eggineer Owner Contractor NHDES
7/30/21 8/2/21

Date Date Date Date

City of Nashua
Energy Recovery Upgrades

CHANGE ORDER 8 —- SUMMARY

Change Order 8 is composed of the following items:

1. Lump sum amount of $200,000, which includes:

a. *Compensation for down time experienced during resolution of method to proceed
for supporting generator no. 1, and all other miscellaneous delays.

b. PCO (Proposed Change Order) 18R1- fuel blending skid relocation in the amount of
$17,918.01 (this work is complete),

c. PCO22R1-Piping relocation for generators in the amount of $1,273.56 (this work is
complete).

d. PCO26-Natural Gas Testing in the amount of $6,715.96 (this work is complete).

e. PCO29R1-SCADA HMI Interface-installed SCADA on PLC in generator room in the
amount of $8344.88 (this work is complete).
(Copies of PCO18R1, 22R1, 26 and 29R1 are attached)

*Note that as part of this agreement and compensation sum Methuen will not seek any further
delay charges against the City and in return the City will not seek compensation in the form of
liquidated damages. Methuen further agrees to complete the remaining work as quickly as
possible; a final date of completion has been set, but will be further amended, if needed, due to
circumstances beyond Methuen’s control.

Methuen PCO #018

t
CONSTRUCTION

(=)

Methuen Construction Co., Inc. Project: 181012 - Nashua Energy Recovery Upgrade
144 Main Street - PO Box 980 2 Sawmill Rd.
Plaistow, New Hampshire 03865 Nashua, New Hampshire 03060

Phone: (603) 328-2222

Prime Contract Potential Change Order #018: Fuel Blending Skid

Relocation
TO: City of Nashua FROM: Methuen Construction Co., Inc.
229 Main Street 144 Main Street PO Box 980
Nashua New Hampshire, 03060 Plaistow New Hampshire, 03865
PCO NUMBERIREVISION: 018/1 CONTRACT: IFB0501-090618 NASHUA PO #146861 -
Nashua Energy Recovery Upgrade
REQUEST RECEIVED FROM: Jeremy Smith, P.E. (Waldron Engineering & CREATED BY: Kelly Jegorow (Methuen Construction Co.,
Construction, Inc.) Inc.)
STATUS: Pending - In Review CREATED DATE: 4/10 /2020
REFERENCE: DATE SENT: 10/19/2020
FIELD CHANGE: No PRIME CONTRACT None
CHANGE ORDER:
LOCATION: Fuel Blending Skid
SCHEDULE IMPACT: 20 days ACCOUNTING Amount Based
METHOD:
PAID IN FULL: No TOTAL AMOUNT: $17,918.01

Methuen Construction (MC), hereby submits this PCO in accordance with the documentation referenced herein. It is expressly understood and agreed
that this proposal is valid for the time as specified within this document from the date of the PCO. The Proposal is based upon current day construction
costs and does not include escalation costs for any material items that are either volatile or market sensitive. This Proposal does not include overtime
acceleration or expediting costs. This proposal does not include the costs associated with out of sequence construction, interference, impact related
delays and disruptions. MC reserves its rights under the agreement to seek additional time, indirect and impact costs associated with the PCO, once the
impacts can be fully evaluated. This proposal is submitted based on the understanding that it is exempt from WBE/MBE participation requirements and

acceptance of this proposal waives the participation requirements associated with this additional work.

POTENTIAL CHANGE ORDER TITLE: Fuel Blending Skid Relocation
CHANGE REASON: Client Request

POTENTIAL CHANGE ORDER DESCRIPTION: (The Contract Is Changed As Follows)
CE #042 - PCO 018 Fuel Blending Skid Relocation

Per RFI#21 the Owner requested the relocation of the fuel blending skid to maintain access to the digester. This relocation has caused in an increase
in costs related to this work. This proposal covers the additional labor and materials required for the relocation including added vent pipe length, added
biogas, natural gas and blended gas piping, additional hangers as well as custom supports for the skid. In addition, this relocation impacted the overall
project completion so we are requesting and additional 20 days be added to the contract completion date.

ATTACHMENTS:
PCO No 18- FBS Extra Work.pdf

Burden Rate

# Cost Code Description Type Amount Subtotal
‘pt yp 4 (43.00% Applies to Labor.) u

87-0306 -
1 ~ TLabor Labor $ 5,160.88 $2,210.14 $7,380.06
Fuel Train
22-0150 - subcontract
2 [PROCESS | subcontractor Labor ubconiract | § 12,078.23 $0.00 $12,078.23
PIPING or

Methuen Construction Co., Inc. page 1 of 2 Printed On: 10/19/2020 11 :59 AM

PCO #018

INSTALLATI
ON
22-0150 -
PROCESS Subcontract
3 | PIPING Labor or ($9,739.48) $ 0.00 ($9,739.48)
INSTALLATI
ON
22-0150 -
PROCESS
4 |PIPING Material Material $ 3,774.82 $ 0.00 $3,774.82
INSTALLATI
ON
87-0306 - . .
5 Fuel Train Equipment Equipment $ 952.00 $ 0.00 $952.00
01-0520 -
6 | PROJECT As-builts Material $ 160.00 $ 0.00 $160.00
ENGINEER
Subtotal:] $12,386.45 $2,219.18 $14,605.63
GC Work Total Fee - Labor: 15.00% Applies to Labor. $ 1,107.01
GC Work Total Fee - Material & Equipment: 15.00% Applies to Other, Material, and Equipment. $ 733.02
GC Subcontractors Work Fee: = 47.93% Applies to Subcontractor. $ 1,121.02
Bond & General Liability: 2.00% Applies to Other, Material, Committed Costs, Labor, Rental Equipment Relief, Equipment, Subcontractor, and Burden. $ 351.33
Grand Total: $17,918.01
Jeremy Smith, P.E. (Waldron Engineering City of Nashua Methuen Construction Co., Inc.
& Construction, Inc.)
37 Industrial Drive Suite G-1 229 Main Street 144 Main Street PO Box 980
Exeter, New Hampshire 03833 Nashua, New Hampshire 03060 Plaistow, New Hampshire 03865
SIGNATURE DATE SIGNATURE DATE SIGNATURE DATE

Methuen Construction Co., Inc.

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Printed On: 10/19/2020 11:59 AM