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eaulieu, Inc.

5¥2 GAFFNEY STREET » NASHUA, NEW HAIMPSHIRE 03060
(603) 883-5822 FAX# (603) 880-3106
www.chickbeaulieu.com

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November 30, 2017

City of Nashua Phone: 589-4759
P.O. Box 2019

Nashua, NH 03061 JOB SITE:
ATTENTION: Nick Caggiano 13 Stadium Drive

Nashua, NH 03062

COST BREAK DOWN
Item Amount
LABOR AND MATERIALS FOR A NEW 060 FULLY ADHERED EDPM
ROOF, SOFFIT AND FASCIA, NEW DOOR OVERLAYS AND ALL OF
PAINTING PER PROPOSAL AND DETAILED SPECIFICATIONS.

Total $23,900.00

We hereby propose to furnish all labor and materials in
accordance with the above specifications, for the sum of:

Twenty Three Thousand Nine Hundred 00/100 Dollars ($23,900.00)

Deposit §$ 900.00 at acceptance.

Deposit $ 11,500.00 when the material is delivered.
Balance $ 11,500.00 due upon completion.

Total $ 23,900.00

all work to be completed in a workman like manner according to standard practices. Ary change
from above specifications involving additional costs will be made only by request in writing, and
will be an additional charge over the original estimate. All agreements contingent upon strikes,
accidents, or Acts of God. Owner to carry fire, hazard and liability insurance.

This proposal may be withdrawn or subject te change if not accepted within 10 days
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Acceptance of Proposal
The above prices, specifications, and conditions are satisfactory and are hereby accepted. You
are hereby authorized to do the work as specificd. Payment will be made as outlined above. In the
event the Chick Beaulieu, Inc. finds it necessary to seek legal action in order to collect any
payment that is overdue, or in order to perfect its mechanics lien, I agree to pay all costs of
collection and reasonable attorneys fees. I also agree to pay interest on any overdue account at
the rate of 18. per annum (1 1/2% per month).
Right of Rescission

I have the right to terminate this contract within three (3) business days of signing this
agreement. If I choose to terminate this contract, I will contact Chick Beaulieu, Inc. office on
or before __- In the event I terminate this agreement there will be no penalties,
and any deposits of mine will be promptly returned.

Tf the customer is a corporation or limited partnership, the undersigned, jointly, severally or
individually hereby unconditionally guarantees the cbhligations stated herein.

Signature Date _
Signature Date

THE CITY OF NASHUA “The Gate City

Financtal Services

Purchasing Department

February 15, 2018
Memo #18-075

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PORTABLE TOILET CONTRACT (VALUE: $16,565)
DEPARTMENT: 177 PARKS AND RECREATION; FUNDS: GENERAL AND TRUSTS

($13,925)
DEPARTMENT: 169 WASTEWATER; FUND ($2,640)

Please see the attached communication dated February 8, 2018 from Nicholas Caggiano, Superintendent
Parks and Recreation for the information related to this purchase.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The Superintendent of the Parks and Recreation Department, Board of Public Works (2/8/2018 Meeting)
and the Purchasing Department recommend the award of this contract in an amount of $16,565 to United
Site Services of Haverhill, MA.

Respectfully, 7

Le

Purchasing Manager

Ce: N Caggiano L Fautex

229 Main Street ¢ Nashua, New Hampshire 03061 « Phone (603) 589-3330 e Fax (603) 589-3344 |

To:

From:

Re:

B. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division
Board of Public Works Meeting Date: February 8, 2018

Nicholas Caggiano - Superintendent
Parks and Recreation Department

Contract for Portable Toilet Rental and Service.

To extend the current contract for portable restrooms with United Site Services of
Haverhill, MA through December 31", 2018 for the sum of $16,565. Funding will
be through Department: 177 Park & Recreation; Fund: General and Trusts;
Account Classification: 54 Property Services ($13,925); and Department: 169
Wastewater; Fund: Wastewater; Account Classification: 55 Contracted

Services ($2,640).

Quote from United Site Services.

This purchase will continue to provide portable restroom services at a rate of
$54.97 per month and ADA units at $110 per month. The vendor has agreed to
hold these rates through 2019. This rate is lower than the current NH state bid.
Currently we seasonally provide 26 units at various parks and playgrounds
through out the city. The units are serviced 3 times per week two of the units are
used for sewer repair jobs.

(United

SITE SERVICES ae PORTABLE RESTROOMS, SINKS, FENCING and MORE

www.unitedsiteservices.com

January 5, 2017

City of Nashua

City Hall Purchasing Dept
229 Main St

PO Box 2019

Nashua, NH 03061

Dear Sir or Madam,
United Site Services currently provides portable restroom services throughout the city’s
parks. Current rates for regular restroom is $54.97 per unit, per month. The ADA units

are $110.00 per unit, per month. These rates include up to three services per week. Rates
will be held firm through the year 2019.

Once you have had an opportunity to review please sign, date, and return the signed copy
to our office either via e-mail melissa.quintin@unitedsiteservices.com or via U.S. Postal
Service to 239 Neck Rd Haverhill, MA 01835.

Thank you, we appreciate your business and look forward to continuing to service all of
your portable sanitation needs.

United Site Services Authorized Signature City of Nashua Authorized Signature

Date: Date:

Account Manager

239 Neck Rd Haverhill, MA 01835
Local: 508-594-2616 « Toll Free: 800- 442-1286 * Fax: 978-372-2190

P) THE CITY OF NASHUA ‘The Gate City’

Financtal Services

Purchasing Department

February 15, 2018
Memo #18-0076

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: 2018 FOURTH OF JULY FIREWORKS DISPLAY (VALUE: $16,500)
DEPARTMENT: 177 PARKS AND RECREATION; FUNDS: GENERAL

Please see the attached communication dated February 8, 2018 from Nicholas Caggiano, Superintendent
Parks and Recreation for the information related to this purchase.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

_ The Superintendent of the Parks and Recreation Department, Board of Public Works (2/8/2018 Meeting)
and the Purchasing Department recommend the award of this purchase in an amount of $16,500 to Atlas
PyroVision Entertainment Group of Jaffrey, NH.

Purchasing Manager

Cc: N Caggiano L Fautex

229 Main Street e Nashua, New Hampshire 03061 e Phone (603) 589-3330 e Fax (603) 589-3344

To:

From:

Re:

A. Motion:

Attachments:

Discussion:

City of Nashua, Public Works Division
Board of Public Works Meeting Date: February 8, 2018

Nicholas Caggiano - Superintendent
Parks and Recreation Department

Contract for the 2018 Fourth of July Fireworks Display.

To approve the award of the 2018 City 4" of July Fireworks Celebration contract
to Atlas PyroVison Entertainment Group of Jaffrey, N.H., in an amount not to
exceed $16,500. Funding will be through Department: 177 Park and Recreation;
Fund: General; Account Classification: 55 Other Services.

Bid comparison, shell count and display information

Under IFB0410-010816 the City solicited bids for the 4'° of July fireworks
display. Bids requested were to include pricing for years 2016 through 2019.

Bids were received from three vendors (See attached bid comparison). Atlas
PyroVision Entertainment Group was the low bidder.

The aggressive pricing that was proposed shows the firms strong desire to work
with the City and produce our display. References were checked from other
communities that have used and are currently using Atlas for their fireworks
displays. All of the references had very positive feedback regarding Atlas’ shows.
This year the price of the show was discounted to reflect the firm’s commitment
to the City. The City is not obligated in any way to continue using Atlas in the
upcoming years if the show proves to be unsatisfactory.

Park & Recreation Department staff reviewed with Atlas the expectations of the
City with regard to the length and quality of the display and they are comfortable
Atlas understands these expectations. Additionally, Atlas has a local business in
Nashua.

Based on review of the performance of Atlas in 2016 and 2017 it is the
recommendation of the Park & Recreation Department to award the 2018 display
to Atlas PyroVision Entertainment Group, Inc. of Jaffrey, NH for the amount not
to exceed $16,500.

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BID SUMMARY SHEET
1FB0410-010816

Title: FIREWORKS DISPLAY, INDEPENDENCE DAY CELEBRATION 2016
Public Works Division, Parks and Recreation Department, Nashua, NH

18,000.00
Cost of 2016 Show - 3,500.00 Less Discount

Net cost of the proposed show: $ 14,500.00

Total estimated time of show. _ 35 minutes.

Average lapsed time between shots: _ 2-3 __ seconds.

18,000.00 ;
Cost of 2017 Show - 2,500.00 Less Discount

Net cost of the proposed show: $ 15,500.00
Total estimated time of show. __35 minutes.

Average lapsed time between shots: __2-3 seconds

18,000.00
Cost of 2018 Show - 1,500.00 Less Discount

Net cost of the proposed show: $__ 16,500.00
Total estimated time of show: 35 minutes.

Average lapsed time between shots: __ 2-3 seconds

18,000.00
Optional 2019 Fireworks Display: - 500.00 Less Discount

Net cost of the proposed show: $_17,500.00 (must be less a discounted price to be considered)

AMENDMENT No. 1
To

CONTRACT FOR INDEPENDENT CONTRACTOR

BETWEEN
CITY OF NASHUA
AND
ATLAS PYROVISION ENTERTAINMENT GROUP, INC.

FOR
INDEPENDENCE DAY 2017 FIREWORKS DISPALY
DATED APRIL 20, 2017

This AMENDMENT No. 1, dated is attached to and made part of the

CONTRACT between the Ciry oF NASHUA, NEW HAMPSHIRE and ATLAS PYROVISION

ENTERTAINMENT GROUP, INC,, dated April 20, 2017, for Independence Day Fireworks
Display.

The purpose of this Amendment is to include the “Independence Day 2018 Fireworks Display”
The original agreement is hereby amended as follows:
That the dollar amount in Paragraph 4. COMPENSATION, on Page AG 2of 3 be amended

to read:
“Sixteen Thousand Five Hundred Dollars ($16,500)”

All other terms and conditions of the Original Contract executed on April 20, 2017 remain in effect.

IN WITNESS WHEREOPF, the parties hereto have affixed their hand and seals at Hillsborough
County, New Hampshire, the day, month, and year first above written.

OWNER: INDEPENDENT CONTRACTOR:

City of Nashua, NH (signature) Atlas Pyrovision Entertainment (signature)

James Donchess, Mayor

(Printed Name and Title) (Printed Name and Title)
Date Date
Amendment #1

Independence Day Fireworks Page 1 of 1

\ THE CITY OF NASHUA ‘The Cate City’

Financial Services

Purchasing Department

February 15, 2018
Memo #18-077

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PURCHASE OF SIX (6) SOLID WASTE COLLECTION VEHICLES (VALUE: $2,001,555)
DEPARTMENT: 168 SOLID WASTE; FUND: BOND
ACTIVITY: CERF

Please see the attached communication from Jeff Lafleur, Solid Waste Department Superintendent dated
February 8, 2018 for the information related to this purchase.

Pursuant to § 5-84 Special purchase procedures A. (3) Purchases which can be procured through
cooperative intergovernmental purchase agreements with other governmental jurisdictions.

The Solid Waste Department Superintendent, Board of Public Works (February 8, 2018 meeting) and the

Purchasing Department recommend the award of this purchase in an amount of $2,001,555 to McNeilus
Truck and Manufacturin Inc. of Morgantown, PA.

Respectfully,, .
/ Dan Kooken
Purchasing Manager

Ce: J Lafleur L Fauteux

229 Main Street « Nashua, New Hampshire 03061 ° Phone (603) 589-3330 e Fax (603) 589-3233 |