Exhibit E- Availability
e No availability guarantee applied to this contract,
2 >
Exhibit F- Execution Plan
Alarm event occurs at the generator.
Alarm status is sent via email from the customers BMS system or alternate remote
monitoring system to Milton CAT specific email address chp_alarms@miltoncat.com
Customer follows up the email with a phone call from their control center or directly from
site operator. Out of hours 508 962 2513. Business hours 508 636 6223.
The Milton CAT project manager may need to contact the Nashua Wastewater Treatment
Department Superintendent, David Boucher (603-589-3562) to observe site
conditions valve position, pump running, oil leak etc.
Once the fault has been cleared and generator unit is deemed ready for operation the
project manager will contact the Nashua Wastewater Treatment Department
Superintendent, David Boucher to start the generator.
If the generator is unable to be re-started, then the Milton CAT project manager will
schedule a technician to site within the response time parameters specified in section 5
of PGE contract.
The Milton CAT project manager will contact the Superintendent, David Boucher
(603-589-3562) and communicate the path forward. An email containing a brief work
plan will be sent to Superintendent ,David Boucher (BoucherD@NashuaNH.gov) .
The Milton CAT technician will call the Superintendent, David Boucher
(603-589-3562) to establish access to the generator.
The Milton CAT technician will attend site and park at the generator and report to station
operator.
The Fault will be evaluated by the Milton CAT technician and appropriate measures will
used to correct the fault/ alarm
The Milton CAT project manager will provide the site Superintendent ,David Boucher
(BoucherD@NashuaNH gov) with a summary email containing the service report and
brief description of events.
Nashua WWTP 3yr LTSA Contract
Final Audit Report 2022-04-18
Created: 2022-04-18
By: Dave Thomas (dave_thomas@milloncat.com)
Status: Signed
Transaction (D: CBJCHBCAABAAGGeWrkLMVZe7¥_ss-Pa@_nhNPla7hCr7O
"Nashua WWTP 3yr LTSA Contract" History
£5 Document created by Dave Thomas (dave_thomas@miltoncal.com)
2022-04-18 - 4:35:37 PM GMT- IP address: $0.100.181.36
CY. Document emailad to Scott Marte! (scott_martel@miltoncat.com) for signature
2022-04 18 - 4:38:13 PM GMT
©) Email viewed by Scott Martel (scott_martel@miltoncat.com)
2022-04-18 - 4:40:39 PM GMT IP address: 174.246, 128.42
@% Document e-signed by Scott Martel (scott_martel@miltoncat.com)
Signature Date: 2022-04-16 - 4:40:52 PM GMT - Time Source: server- IP address: 174.246.128.42
@ Agreement completed.
2022-04-18 - 4:40:52 PM GMT
Powered by
| maton EE |e,
Board of Aldermen Page 6
October 11, 2016
MOTION BY ALDERWOMAN MELIZZI-GOLJA FOR FINAL PASSAGE OF R-16-065 AS AMENDED
MOTION CARRIED
Resolution R-16-065 declared duly adopted as amended.
R-16-070
Endorsers: Mayor Jim Donchess
Alderman-at-Large Lori Wilshire
Alderman Richard A. Dowd
Alderman June M. Caron
Alderwoman Mary Ann Melizzi-Golja
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Tom Lopez
RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF $32,366.55 FROM THE STATE
OF NEW HAMPSHIRE INTO POLICE GRANT ACTIVITY “FY2017 SUSTAINED TRAFFIC
ENFORCEMENT PATROLS (STEP)”
Given its second reading;
MOTION BY ALDERMAN DOWD FOR FINAL PASSAGE OF R-16-070
MOTION CARRIED
Resolution R-16-070 declared duly adopted.
R-16-072
Endorsers: Mayor Jim Donchess
Alderman-at-Large Lori Wilshire
Alderman Richard A. Dowd
Alderman June M. Caron
Alderman Ken Siegel
Alderwoman Mary Ann Melizzi-Golja
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Tom Lopez
Alderman-at-Large Brian S. McCarthy
RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF $249,266.77 FROM THE STATE
OF NEW HAMPSHIRE DEPARTMENT OF SAFETY INTO POLICE GRANT ACTIVITY “FY2017
OPIOID ABUSE REDUCTION INITIATIVE (OARI)”
Given its second reading;
MOTION BY ALDERMAN CARON FOR FINAL PASSAGE OF R-16-072
MOTION CARRIED
Resolution R-16-072 declared duly adopted.
UNFINISHED BUSINESS — ORDINANCES
O-16-011
Endorsers: Alderman Don LeBrun
Alderman Ken Siegel
Alderman David Schoneman
Alderman Tom Lopez
ADOPTING PROVISIONS FOR REDUCED TAXATION FOR CERTAIN CHARTERED PUBLIC
SCHOOL FACILITIES
e Tabled at Full Board Level — 5/10/16
THE CITY OF NASHUA
“The Gate City"
Diwision of Public Health and Community Services
Community Services Department
April 14, 2022
To: John Griffin, CFO; Kelly Parkinson, Purchasing Manager
From: Bobbie D. Bagley, Director, DPHCS
Subject: OutFront Media Advertising Company
The Division of Public Health and Community Services (DPHCS) has an
essential service function of promoting health and preventing disease
through media campaign efforts. DPHCS will contract with OutFront to
create the vinyl productions and installation for bill board ad
displays in the Greater Nashua Area. These installations will be in
place for an advertising period of one year.
OutFront Media will work with the Health Promotion and Communications
Specialist at DPHCS on advertising media content. OutFront Media will
receive the copy (product) produced by the Health Promotion and
Communications Specialist and ensure product is displayed in locations
identified in the region. Funds to support the media campaign are
provided by the multiple grants received by DPHCS, including but not
limited to COVID-19 Response funds, PHNS Grants marketing funds as well
as Community Health Grant and City of Nashua DPHCS marketing funds.
The total cost of this contacted service should not exceed $55,010. The
City portion of the expenditures will not exceed 7% of the total cost.
229 Main Street * Nashua, New Hampshire 03060 * Phone (603) 589-3307 * Fax (603)
594-3434
le
ACCORD
Nee
CERTIFICATE OF LIABILITY INSURANCE
DATE (MMIODIYYYY)
4/18/2022
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT:
If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed.
If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PROOUCER COR LAGT
J Smith Lanier & Co of Opetika PHONE
334-749-3404 FAS oy, 334-745-8785
P. 0. BOX 828 cry :
Opelika AL 36803 | aporess, lisa.benefield@marshmma.com
INSURER(S) AFFORDING COVERAGE NAIC 8
INSURER A: Zurich American Insurance Company 16535
INSURED insurer : Great American Insurance Company 16691
Southworth-Milton, Inc.
Milton CAT INSURER C
100 Quarry Dr. INSURER 0 ;
Milford MA 01757 INSURER E :
INSURER F :
COVERAGES
CERTIFICATE NUMBER: 2016618139
REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ASOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUEO OR MAY PERTAIN, THE INSURANCE AFFOROED BY THE POLICIES DESCRIBED HEREIN !$ SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADOL|SUGR POLIGY EFF | POLICY EXP
LTR TYPE OF INSURANCE INSD | Wyo POLICY NUMBER (MMIDOVYYY) [{MMDDIVYYY) LIMITS
A |X | COMMERCIAL GENERAL LIABILITY y | ¥ | cuozsesi7a14 2112022 212023 | EacH OCCURRENCE $ 1,000,000
c)
| crams.maoe | X | occur PREMISES (Ea occurence) | $ 300,000
X | contractual Liab MED EXP (Any ona person) —_| $ 10,000
PERSONAL & ADVINJURY _| $ 1.000.000
GENL AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE $2,000,000
X | eouicy Fao |X | Loc PRODUCTS - COMPIOP AGG | $ 2.000.000
% | OTHER: PER PROJ PER CON $
COMBINED SINGLE LIMIT
& | AUTOMOBILE LIABILITY y | y | gap2e2si7a14 212022 anv2023 | COMBINED $ 2 090.000
X | any AUTO BODILY INJURY (Per person) [| $
ALL OWNED SCHEDULED ;
Ko fures oe SROPERTVOCE te
x HIRED AUTOS AUTOS (Par accident) $
$
6 | X | UMBRELLA LIAB x occur ¥ ¥ | TuU367410515 2/1/2022 22023 EACH OCCURRENCE $ 25,000,000
EXCESS LIAB CLAIMS-MADE AGGREGATE $ 25,000,000
pep | X | RETENTIONS 10.000 $
A [WORKERS COMPENSATION y | woze2s1e109 21912022 avzo23 «6 | x | EER one
bee EMPLOYERS’ LIABILITY ni
Y PROPRIET OR/PARTNERVEXECUTIVE E.L. EACH ACCIDENT $ 1,000,000
OEFICERVMEMBER EXCLUDED? NIA
(Mandatary in bial E.L. DISEASE - EA EMPLOYER $ 1,000,000
H yes, describa und:
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT | $ 1.000.000
DESCRIPTION OF OPERATIONS [ LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedul may be attached if more space Is required}
GENERAL LIASILITY AGGREGATE LIMIT WILL ONLY APPLY ON A PER PROJECT BASIS IF REQUIRED BY WRITTEN CONTRACT PER FORM
CG25030509. GENERAL LIABILITY AGGREGATE LIMIT WILL APPLY PER LOCATION PER FORM CG25040509.
CERTIFICATE HOLDER
CANCELLATION
City of Nashua — City Hall: Risk Managemrnt
229 Main Street
Nashua NH 03060
J
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES SE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
PP ETETR X-RAaSE
ACORD 25 (2014/01)
© 1988-2014 ACORD CORPORATION. All rights reserved.
The ACORD name and [ogo are registered marks of ACORD
Jim Donchess
Mayor e City of Nashua
To: Board of Aldermen
From: Mayor Jim Donchess
Date: May 11, 2022
Re: Multi-Year Contract Award — Engineering Consulting at the Nashua Landfill
Pursuant to NRO: § 5-74/B: Acontract that extends from the current fiscal year into succeeding
fiscal year(s) in which ne funds have been appropriated nor otherwise designated for this purpose
shall be approved by the full Board of Aldermen before the contract shall become binding on the
City.
The Finance Committee has approved and placed on file the notification of the award of the
referenced contract at the May 18, 2022 meeting and as such | am requesting the full Board of
Alderman approve the following contract:
Item: 3-year Engineering Consulting at the Nashua Landfill
Value: $660,000
Vendor: Sanborn Head & Associates
Purchasing Memo#: 22-275 dated May 11, 2022
Contract Term: 3 Years to terminate 6/30/25
Thank you.
229 Main Street - PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 + fax 603.594.3450 * NashuaMayori@NashuaNH.gov
www. NashuaNH. gov
From:
A. Motion:
Attachment:
Discussion:
City of Nashua, Public Works Division
Board of Public Works Meeting Date: April 28, 2022
Jeff Lafleur, Superintendent
Solid Waste Department
Landfill Engineering Services Contract
To approve a three year contract for general engineering services for the City of
Nashua’s landfills covering FY23 - FY25 at an annual cost not to exceed
$220,000 to Sanborn Head & Associates of Concord, NH pending approval of the
FY23 operating budget. The term of this contract will be from July, 1 2022
through June 30, 2025. Funding will be through: Department: 168 Solid Waste;
Fund: Solid Waste; Account Classification: 53 Professional and Technical
Services.
Sanborn Head and Associates proposed scope of services and fee schedule.
Sanborn Head and Associates (SHA) is the City’s primary engineering consultant
for landfill and solid waste related issues, including landfill gas management,
design and construction; groundwater, air and solid waste permitting; capacity
analyses; regulatory representation; and general landfill operations. They review
and prepare documents required by the City’s Title V air emission permit. Also,
they prepare the annual Greenhouse Gas Emissions report that is required by the
USEPA.
The City also utilizes SHAs Landfill Gas Management Suite (LFGMS) and
telemetry software program to assist us with monitoring, managing, operating the
landfill gas collection and control system at the Four Hills Landfill. The data
collected in LFGMS is included in tri-annual monitoring reports submitted to
NHDES and is required by the Standard Operating Procedures/Enhanced
Monitoring Procedures Plan approved by NHDES.
As such, they have a thorough understanding of the issues and requirements of the
Four Hills facility and other closed City landfills, and provide consistent, high
quality engineering and consulting services to the department in a timely manner.
They have demonstrated superior abilities relative to regulatory reporting,
permitting, design and construction oversight. Therefore, they are considered a
sole source for these services.
The initial estimated cost for this proposal is for $100,000 for all of the routine,
annual tasks outlined in the scope of work.
During the last three year agreement the Solid Waste Department has had to seek
amendments to the contract to cover the costs for non-routine groundwater tasks
that may occur for the Four Hills Landfill (e.g., responding to comment letters
prepared the NHDES), or data review, analysis, summary, and reporting
associated with non-routine groundwater monitoring (i.e., not included in the
scope of Permit required monitoring). As a result the department is seeking
approval for up to an additional $120,000 yearly as a contingency for these non-
routine tasks bringing the total potential annual cost to $220,000. The Solid
Waste Department will request individual task and budget estimate letters before
authorizing SHA to proceed.
Sanborn Head has provided the required certificate of insurance to accomplish
these services.
The Solid Waste Superintendent and the Environmental Engineer recommend
awarding Sanborn Head and Associates of Concord, NH a three contract for these
services.
SANBORN HEAD
20 Foundry Street
Buliding Trust. Engineering Success. Concord, NH 03301
Mr. Jeff Lafleur March 31, 2022
Superintendent Sent via email
Nashua Division of Public Works, Solid Waste Department
840 West Hollis Street
Nashua, NH 03062
Re: Scope of Engineering Services — Fiscal Years 2023, 2024, and 2025
Solid Waste Services — City of Nashua
Nashua, New Hampshire
Dear Jeff:
Sanborn, Head & Associates, Inc. (Sanborn Head) appreciates the opportunity to provide
this scope of engineering services to the City of Nashua (City) relative to solid waste-
related services during fiscal years (FY) 2023, 2024, and 2025, The scope of services
presented herein is based on communication with the City regarding services needed
during a typical FY as well as services commonly provided by Sanborn Head over the past
several years.
SCOPE OF ENGINEERING SERVICES
Task1 Air Permit/Emissions Reporting and Related Services
Sanborn Head will provide the City with the following air-related services for the Four Hills
Landfill:
e Reviewing the semi-annual and annual air permit compliance reports prepared by the
City or EPP Renewable Energy, LLC, if requested by the City;
a Providing support for compliance with the City’s EMP/SOP;
a Providing support for compliance with the City’s Title V Operating Permit;
= Preparing the annual Non-Methane Organic Compound report;
=» Preparing the annual emissions inventory for the landfill gas flare and fugitive
emissions;
« Preparing the federal greenhouse gas report; and
e» Providing regulatory compliance support.
SANBORN. HEAD & ASSOCIATES, INC. www.sanbornhead.com
