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R-21-127

RESOLUTION

AUTHORIZING THE MAYOR AND CITY TREASURER TO ISSUE BONDS NOT TO
EXCEED THE AMOUNT OF FIVE MILLION FOUR HUNDRED EIGHT THOUSAND
DOLLARS ($5,408,000) FOR THE FISCAL YEAR 2021 CITY’S SEWER
INFRASTRUCTURE PROGRAM

CITY OF NASHUA

In the Year Two Thousand and Twenty-One

RESOLVED by the Board of Aldermen of the City of Nashua that the Mayor of the City
of Nashua and the City Treasurer of the City of Nashua are hereby authorized to issue and sell
general obligation bonds of the City in an aggregate principal not to exceed five million four
hundred eight thousand dollars ($5,408,000). The proceeds of said bonds shall be used for the
Sewer Infrastructure Program project. This project provides for rehabilitation or replacement of
broken, obsolete or failing sewer pipes, catch basins and manholes. This program also funds
repairs on an emergency basis, due to unexpected sewer failures. The useful life of said program
is 50 years.

Pursuant to Nashua City Charter §54-a, this resolution requires a “duly advertised public
hearing.” Also see N.H. RSA 33:9, which requires a 2/3 vote for passage of this resolution.

The bonds shall be general obligations of the City of Nashua, payable as to principal and
interest from ad valorem taxes, which will be levied without limitation as to rate or amount on all
taxable property within the territorial limits of the City of Nashua.

The bonds shall bear the manual or facsimile signature of the City Treasurer and the
Mayor. In accordance with Chapter 91 of the New Hampshire Acts of 2005, bonds issued
pursuant to this resolution shall not require an authenticating certificate of a bank or trust
company doing business in the State of New Hampshire or The Commonwealth of
Massachusetts, or the Commissioner of Revenue Administration.

The bonds are to be issued in fully-registered form by means of a book-entry system or
otherwise and shall have such terms and conditions and be in such form, subject to the provisions
of this resolution and applicable law, as shall be determined by the Mayor and the City
‘Treasurer.

RESOLVED FURTHER, that the Mayor is authorized to enter into the required
contracts therefor as well as any amendments to be made thereto or any other documentation
necessary for the receipt of said funds.

LEGISLATIVE YEAR 2021

RESOLUTION: R-21-127
PURPOSE: Authorizing the Mayor and City Treasurer to issue bonds not

to exceed the amount of five million four hundred eight
thousand dollars ($5,408,000) for the city’s Sewer
Infrastructure Program

SPONSOR(S): Mayor Jim Donchess

COMMITTEE Budget Review Committee

ASSIGNMENT: Board of Public Works

FISCAL NOTE: It is anticipated that the bond would be sold in FY 22/23 for a term

of twenty or twenty-five years. It is estimated the interest rate will
be approximately 2.5% and the total cost of the bond will be
approximately $6,827,000 including interest. The average annual
payment will be approximately $341,000 with the beginning years
at a higher amount.

ANALYSIS

This resolution authorizes the City to issue and sell general obligation bonds up to $5,408,000
for the annual sewer infrastructure program. This project can be found in the Capital
Improvements Program for FY 2021.

Pursuant to Nashua City Charter §54-a, this resolution requires a “duly advertised public
hearing”. Also see NH RSA 33:9, which requires a 2/3 vote of all the members for passage of
this resolution.

This legislation should be referred to the Board of Public Works for its review and approval.

Approved as to account Financial Services Division
structure, numbers
Approved as to form: Office. of Corporation Counsel

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Date: Af se ( ‘ eo

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R-21-128

RESOLUTION

AUTHORIZING THE MAYOR AND CITY TREASURER TO ISSUE BONDS
NOT TO EXCEED THE AMOUNT OF ONE MILLION FIVE HUNDRED FIFTY
THOUSAND DOLLARS ($1,550,000) TO PAY ADDITIONAL COSTS OF THE POLICE
DEPARTMENT’S HEATING, VENTILATION, AND AIR CONDITIONING SYSTEM,
WINDOW IMPROVEMENTS AND LOCKER AREA IMPROVEMENT PROJECT

CITY OF NASHUA

In the Year Two Thousand and Twenty-One

RESOLVED by the Board of Aldermen of the City of Nashua that the Mayor of the City
of Nashua and the City Treasurer of the City of Nashua are hereby authorized to issue and sell
general obligation bonds of the City in an aggregate principal not to exceed one million five
hundred and fifty thousand dollars ($1,550,000). The proceeds of said bonds shall be used in
addition to the $2,800,000 previously appropriated under Resolution R-19-127 approved on
April 30, 2019 to pay costs of the Police Department’s heating, ventilation, and air conditioning
system, window improvements and locker area improvement projects. The useful life of the
improvements is twenty years.

With the approval of this additional borrowing, the total amount available for this
renovation project will be four million three hundred fifty thousand dollars ($4,350,000).

The Mayor may allocate more funds to any one or more of such projects, and less to
others, so long as, in the judgment of the Mayor, each of the projects described above can be
completed within the total appropriation made by this Resolution.

Pursuant to Nashua City Charter $54-a, this resolution requires a “duly advertised public
hearing.” Also see N.H. RSA 33:9, which requires a 2/3 vote of all the members for passage of
this resolution.

The bonds shall be general obligations of the City of Nashua, payable as to principal and
interest from ad valorem taxes, which will be levied without limitation as to rate or amount on all
taxable property within the territorial limits of the City of Nashua.

The bonds shall bear the manual or facsimile signature of the City Treasurer and the
Mayor. In accordance with Chapter 91 of the New Hampshire Acts of 2005, bonds issued

RESOLUTION R-21-128

pursuant to this resolution shall not require an authenticating certificate of a bank or trust
company doing business in the State of New Hampshire or The Commonwealth of
Massachusetts, or the Commissioner of Revenue Administration.

The bonds are to be issued in fully-registered form by means of a book-entry system or
otherwise and shall have such terms and conditions and be in such form, subject to the provisions
of this resolution and applicable law, as shall be determined by the Mayor and the City
Treasurer.

RESOLVED FURTHER, that the Mayor is authorized to enter into the required
contracts therefor as well as any amendments to be made thereto or any other documentation
necessary for the receipt of said funds.

LEGISLATIVE YEAR 2021

RESOLUTION: R-21-128
PURPOSE: Authorizing the Mayor and City Treasurer to issue bonds not

to exceed the amount of one million five hundred fifty
thousand dollars ($1,550,000) to pay additional costs of the
Police Department’s heating, ventilation, and air conditioning
system, window improvements, and locker area improvement

project
SPONSOR(S): Mayor Jim Donchess
Alderman-at-Large Lori Wilshire
Alderman Richard Dowd
COMMITTEE Budget Review Committee
ASSIGNMENT: Board of Police Commissioners
FISCAL NOTE: It is anticipated that the bond would be sold in FY 22/23 for a term

of twenty years. It is estimated the interest rate will be
approximately 2.5% and the total cost of the bond will be
approximately $1,956,875 including interest. The average annual
payment will be approximately $97,800 with the beginning years
at a higher amount.

ANALYSIS

This resolution authorizes the City to issue and sell general obligation bonds up to $1,150,000 in
additional bond funding for the Police Department building renovations. (See R-19-127.) With
the approval of this bond the total amount available for the renovation project will be
$4,350,000. The original request for the project was in the FY 2019 Capital Improvement
Project.

Pursuant to Nashua City Charter §54-a, this resolution requires a “duly advertised public
hearing”. Also see NH RSA 33:9, which requires a 2/3 vote of all the members for passage of
this resolution.

This legislation should be referred to the Board of Police Commissioners for its review and
approval.

Approved as to account Financial Services Division
structure, numbers and |
amount: By: _/s/John Griffin

Approved as to form: Office of Corporation Gale.
By: Verb

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A regular meeting of the Board of Aldermen was held Tuesday, April 13, 2021, at 7:30 p.m. via teleconference.
President Lori Wilshire presided; City Clerk Susan Lovering recorded.

Prayer was offered by City Clerk Susan Lovering; Alderman-at-Large Brandon Michael Laws led in the Pledge
to the Flag.

President Wilshire

As President of the Board of Aldermen, | find that due to the State of Emergency declared by the
Governor as a result of the COVID-19 pandemic and in accordance with the Governor's Emergency Order
#12 pursuant to Executive Order 2020-04, this public body is authorized to meet electronically.

Please note that there is no physical location to observe and listen contemporaneously to this meeting, which
was authorized pursuant to the Governor's Emergency Order. However, in accordance with the Emergency
Order, | am confirming that we are:

Providing public access to the meeting by telephone, with additional access possibilities by video or
other electronic means:

To access Zoom, please refer to the agenda or the City’s website for the meeting link.

To join by phone dial: 1-929-205-6099 - Meeting ID: 87482551110 Passcode: 999999

The public may also view the meeting via Channel 16.

We previously gave notice to the public of the necessary information for accessing the meeting, through public
postings. Instructions have also been provided on the City of Nashua’s website at www.nashuanh.gov and
publicly noticed at City Hall and Nashua Public Library.

If anyone has a problem accessing the meeting via phone or Channel 16, please call 603-821-2049 and they will
help you connect.

In the event the public is unable to access the meeting via the methods mentioned above, the meeting will be
adjourned and rescheduled. Please note that all votes that are taken during this meeting shall be done by roll
call vote.

Let’s start the meeting by taking a roll call attendance. When each member states their presence, please also
state whether there is anyone in the room with you during this meeting, which is required under the Right-To-
Know Law.

The roll call was taken with 14 members of the Board of Aldermen present: Alderman Michael B. O’Brien, Sr.,
Alderman Patricia Klee, Alderwoman Shoshanna Kelly, Alderman Richard A. Dowd, Alderman June M. Caron,
Alderman Benjamin Clemons, Alderman Thomas Lopez, Alderman David C. Tencza, Alderwoman Elizabeth
Lu, Alderman Ernest Jette, Alderman Jan Schmidt, Alderman Brandon Michael Laws, Alderman Linda Harriott-
Gathright, Alderman Wilshire.

Alderman Skip cleaver was recorded absent.

Mayor James W. Donchess, Corporation Counsel Steve Bolton, were also in attendance.

Board of Aldermen 04-13-2021

ROLL CALL

Alderman O’Brien

| am present, | can hear the proceedings and | am alone.
Alderman Klee

| am here, | can hear the proceedings, | am alone in this room at the moment.
Alderwoman Kelly

| am here, | am alone and | can hear everyone.

Alderman Dowd

Yes, | am present, | can hear the proceedings and | am alone.
Alderman Caron

Yes, | am here, | am alone and | can hear everyone.
Alderman Clemons

| am here, | am by myself and | can hear everyone.

Alderman Lopez

Present, | am by myself, | can hear and see everyone.
Alderman Tencza

| am present, | am by myself and | can hear everyone.

Alderwoman Lu

| am present, | am here with a couple of family members and | can hear everyone.

Alderman Jette

| am here alone and | can hear the proceedings.
Alderman Schmidt

| am present, alone and can hear everyone.
Alderman Laws

| am here, | am alone and | can hear everyone.

Alderman Harriott-Gathright

| am present, | am in this room alone and | can hear everyone.

Page 2

Board of Aldermen 04-13-2021 Page 3
President Wilshire

| am here, | am alone and | can hear everyone. Alderman Cleaver did let us know that he was unable to join us this
evening.

Susan Lovering, City Clerk

You have 14 in attendance.
President Wilshire

Thank you. Also in attendance is Mayor Donchess and Corporation Counsel Steve Bolton. Mayor, did you wish to
address the Board this evening?

REMARKS BY THE MAYOR

Yes, thank you Madam President. First | wanted to say how sorry | am about the passing, the death of one our
young students in an automobile accident recently. | know that his family is grieving, and of course, no one who has
not gone through that really can, I’m sure, imagine what it is like for a parent. But as a Mayor of the City and | know
all of the Board of Aldermen, | mean | extend the community’s deepest condolences. It is just a very, very tragic
loss when a young person like this passes away. So | am very sorry about that.

Another issue, Madam President, the COVID-19 situation remains similar to where it has been the last few weeks.
The number of cases is up from a month ago but now a few less cases than last week. Right now we have about
235 active cases; a week ago that was over 300. But we saw 198 new cases arise last week, that was up 10 from
the week before. The positivity rate in Nashua remains at 8.5% which is much higher than we’d like. So we still
need to be careful about the pandemic, it is still dangerous. | was just talking with someone tonight whose 20 some
year old son has gotten COVID and is really sick from it. So this idea that young people can’t contract a positive or
a serious case, a serious positive case of COVID-19 is not really true. Yes, many people do OK with the disease
but others do not. So this is still a dangerous situation and people should continue to exercise caution with the
mask, social distancing and all the cautionary measures.

| wanted to mention that City Hall you will get a report, | think Madam President, after | am through from Ms. Kleiner
and Ms. Deshaies regarding the improvements to the automobile registration area. Those are about complete. |
think you'll see a significant transformation making the area much more COVID pandemic resistant, resistant to the
next pandemic and also a real upgrade in terms of just the look of the whole place. We expect that the automobile
registration will be able to move downstairs from the third floor next Monday. We will continue to operate by
appointments, that seems to be going very well. But people will be going to the first floor to register their cars.

And, of course, City Clerk Sue Lovering and her staff will move up to the third floor and then the renovations of the
City Clerk’s area will begin. The renovations to the Assessing are about complete and those should be open soon
as well.

Madam President, | wanted to mention one of the issues on the Agenda tonight which is the Affordable Housing
Trust Fund, that is R-21-118. This is the creation of a Trust Fund to hold Affordable Housing Contributions. This is
just the beginning. We know that affordable housing is a serious, significant problem for us here in Nashua, a
vacancy rate of less than 1%. Of course houses have also gone up significantly in value. So we need to begin to
do everything we can and we will be proposing other steps as well but the initial contribution into this Trust Fund is
$30,000.00 which is the last 3 years of $10,000.00 a year contributions that we receive from Clock Tower as part of
the HUD HODAG Grant that was given to the City, earned by the City, won by the City back in the late 80’s when |
was Mayor before that established Clock Tower at that time. | am sure you all have indicated your support for that
and | Know you understand the seriousness of this issue but | wanted to mention it because | think it is an important
step forward.

Board of Aldermen 04-13-2021 Page 4

| wanted to report to the Board of Aldermen, Madam President, regarding a fraud issue that has occurred with
respect to one of the contracts that the City is a party to. It involves the contract for the moving of the Health
Department from their building on Mulberry Street over to Main Street at the Odd Fellow’s Building. It appears, and
we are still investigating so we will give you more information later, but what it appears is what happened is that
someone hacked into the vendor, the vendor is from Massachusetts, computer hacking into their system. It appears
that this is what happened at least so far and determined as a result of that hacking that there was a contract,
determined the name of the person at the vendor that was dealing with the City and determined her email address,
then altered the email address by one character, adding an “S” to the email address and began approaching
Accounts Payable payment and changing the bank to which they were seeking to have a so-called ACH transfer.

Eventually Accounts Payable made that transfer to the fraudulent vendor and the amount is $41,000.00
approximately. Now the City is not out the money at this point because, again, we are still investigating. The Legal
Department, of course, is involved and there is some case law suggesting that if the first cause is the hacking of a
party because of insufficient security that they may be the one that suffers the loss. But this is not a final
determination or a final report. But | just wanted to let you know, | called you Madam President, the day after |
learned about this and that was a week or 10 days ago but | wanted to tell the Board of Aldermen as well. Again,
we will update and give you more complete information when we get it.

Another item, Madam President, the City’s equalization ratio is out, 83% is the City’s Equalization Ratio given by
the State DRA. This means that on average, the average property in Nashua is assessed at 83% of Fair Market
Value. This is, of course, as a result of the appreciation that has occurred in real estate values over the last several
years. And as you know, we are in the middle of a revaluation. Our plan here is to — all houses have been viewed,
all properties have been viewed from the exterior only because of COVID.

But now that people are beginning to get vaccinated, now that we have masks, we think it is important to offer
people the opportunity, if they wish, no one has to do it, offer people the opportunity of an interior inspection. So
that should be beginning next month. Now it will circulate in the same way that the exterior visits did, first with Ward
1 working through the Wards from the north end to the south end. Again, if anybody does not feel comfortable for
any reason, COVID-19 or anything else, they certainly don’t have to agree to a visit. But if they do feel comfortable
and think it'll help in terms of their assessment, that opportunity will be available. We think, given that we haven't
done a Full Measure & List since 1991 that we really don’t want to do this or finish this revaluation without those in-
person visits.

Finally the barriers as you see have been painted by our artists, by Positive Street Art and Beyond Walls. They did
a great job | think and now the expanded outdoor dining is being put in place and that should be a great season. |
know that we were down there last weekend and there was a 2 % hour wait at one of the restaurants for the
outdoor seating. So | think that will go well this season and | want to thank the artists for their efforts. Unless there
are questions, Madam President, that concludes my remarks.

President Wilshire

At this point, | think | will call on Director Kleiner to give her update on the building renovations.

Kim Kleiner, Director of Administrative Services

Good Evening and thank you Madam President, Members of the Board. So tonight | am joined by Jennifer
Deshaies, the Risk Manager. Ms. Deshaies and | have worked on this on this project with a team of individuals
since last June. It has certainly had its share of complex challenges; everything from structural changes when you
are dealing with a building of this age to material challenges due to COVID-19. But in June, the building was
assessed by the Emergency Operation Center and we realized that in order to comply with CDC Social Distancing
Protocols, significant building modifications were required in Motor Vehicle, Tax, Assessing and the City Clerk’s
Office.

Board of Aldermen 04-13-2021 Page 5

Dennis Myers was hired as the architect, designed the big set drawings and the specifications for the modifications.
Following an RFP process the Finance Committee did approve a contract with DL King & Associates back on
September 16". So as this point, we’d like Ms. Deshaies to take you through a little bit of a short virtual tour of the
area.

Jennifer Deshaies, Risk Management

The first area we are going to take a tour of is the Assessing Department. What you are looking at is the Assessing
Kiosk. The Kiosk consists of 3 transaction windows. One of the windows is ADA accessible and also serves for
transferring bulk information back and forth from employee to citizen. We are now moving into the Conference
Room which has direct access from the hallway to allow staff to meet with residents. This is the staff area of the
Department and you are currently viewing the staff side of the kiosks. The new area allows for a better layout of
work stations, as well as a better, overall use of this space.

This next area that we are going to visit is the motor vehicle department. This is the citizen’s side where we have 8
transaction windows with one of them being ADA accessible. Each transaction area is separated by glass and
meets social distancing and security protocols. The employee side includes individual work stations separated by
glass and again meeting social distancing and security protocols. The layout provides not only a secure area but a
better use of the available space.

Director Kleiner

So as part of this project, you’ve had a number of modifications. We have widened the Rotunda Door leading to
the Motor Vehicle area. We have new sprinkler systems within the Motor Vehicle area. They have new work
stations within the Motor Vehicle area to provide our staff with a much more productive work space. Presently, DL
King, our contractors, are in the Tax Area which we expect to be finished by the end of the month. As the Mayor
noted, we will be moving the Motor Vehicle Staff from the City Hall Auditorium starting this Friday and we expect
them to open Monday morning in their new space. At that time, we will be working with the City Clerk and her staff
to relocate them to the City Hall Auditorium and we will begin the final phase of the construction. Despite the talent
of our videographers, | have to say a video can’t do the area justice. | have to thank Dennis Myers our architects,
the area is not only secure, providing social distancing but it is really breathtaking when you take a look at it and we
hope that it will serve our residents well.

President Wilshire
So that concludes your update? Thank you so much. Thank you Jen appreciate your effort on this too. Did
anyone have any questions for the Mayor or any response to the Remarks of the Mayor? Seeing none,

Recognition Period.

RESPONSE TO REMARKS OF THE MAYOR - None

RECOGNITION PERIOD - None

READING MINUTES OF PREVIOUS MEETINGS

There being no objection, President Wilshire declared the minutes of the Board of Aldermen regular
and special meetings of March 23, 2021 and April 8, 2021 accepted, placed on file, and the readings
suspended.