Board of Aldermen 04-13-2021 Page 5
Dennis Myers was hired as the architect, designed the big set drawings and the specifications for the modifications.
Following an RFP process the Finance Committee did approve a contract with DL King & Associates back on
September 16". So as this point, we’d like Ms. Deshaies to take you through a little bit of a short virtual tour of the
area.
Jennifer Deshaies, Risk Management
The first area we are going to take a tour of is the Assessing Department. What you are looking at is the Assessing
Kiosk. The Kiosk consists of 3 transaction windows. One of the windows is ADA accessible and also serves for
transferring bulk information back and forth from employee to citizen. We are now moving into the Conference
Room which has direct access from the hallway to allow staff to meet with residents. This is the staff area of the
Department and you are currently viewing the staff side of the kiosks. The new area allows for a better layout of
work stations, as well as a better, overall use of this space.
This next area that we are going to visit is the motor vehicle department. This is the citizen’s side where we have 8
transaction windows with one of them being ADA accessible. Each transaction area is separated by glass and
meets social distancing and security protocols. The employee side includes individual work stations separated by
glass and again meeting social distancing and security protocols. The layout provides not only a secure area but a
better use of the available space.
Director Kleiner
So as part of this project, you’ve had a number of modifications. We have widened the Rotunda Door leading to
the Motor Vehicle area. We have new sprinkler systems within the Motor Vehicle area. They have new work
stations within the Motor Vehicle area to provide our staff with a much more productive work space. Presently, DL
King, our contractors, are in the Tax Area which we expect to be finished by the end of the month. As the Mayor
noted, we will be moving the Motor Vehicle Staff from the City Hall Auditorium starting this Friday and we expect
them to open Monday morning in their new space. At that time, we will be working with the City Clerk and her staff
to relocate them to the City Hall Auditorium and we will begin the final phase of the construction. Despite the talent
of our videographers, | have to say a video can’t do the area justice. | have to thank Dennis Myers our architects,
the area is not only secure, providing social distancing but it is really breathtaking when you take a look at it and we
hope that it will serve our residents well.
President Wilshire
So that concludes your update? Thank you so much. Thank you Jen appreciate your effort on this too. Did
anyone have any questions for the Mayor or any response to the Remarks of the Mayor? Seeing none,
Recognition Period.
RESPONSE TO REMARKS OF THE MAYOR - None
RECOGNITION PERIOD - None
READING MINUTES OF PREVIOUS MEETINGS
There being no objection, President Wilshire declared the minutes of the Board of Aldermen regular
and special meetings of March 23, 2021 and April 8, 2021 accepted, placed on file, and the readings
suspended.
