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NASHUA POLICE DEPARTMENT

28 Officer James Roche Drive
Mailing Address: PO Box 785
Nashua, NH 03061-0785

Chief of Police Michael Carignan
Main Phone: (603) 594-3500
Website: www.nashuapd.com

November 20th, 2019

Agreement between Nashua Police Department and
U.F.P.O. Local 645 regarding $500.00 recruiting incentive.

The Nashua Police Department will pay a $500.00 recruiting incentive to any member of U.F.P.O
Local 645 who successfully recruits a candidate for a police officer or dispatcher position with the
Nashua Police Department, provided that the following two conditions are achieved:

1) The U.F.P.O. Local 645 member facilitates an in-person meeting with the police officer
or dispatch candidate with a member of the Nashua Police Department's Recruiting
Division.

2) The candidate is successfully hired as a police officer or dispatcher with the Nashua
Police Department.

The terms and conditions of this agreement will expire on November 20", 2020.

Agreed to:

William Mansfield Michael Carignan
President, U.F.P.O. Local 645 Chief of Police
Date:___// L asf 4g Date: was \n

C.A.L.E.A. Nationally Accredited Law Enforcement Agency

RESOLUTION:
PURPOSE:

ENDORSER(S):

COMMITTEE
ASSIGNMENT:

FISCAL NOTE:

LEGISLATIVE YEAR 2020
R-20-034

Approving the cost items of sidebar agreements between the
Nashua Board of Police Commissioners and the five Nashua
Police Department Unions regarding a Police Department
recruiting incentive

Mayor Jim Donchess
Alderman Richard A. Dowd

The cost analysis is as follows: The $500.00 incentive award is
payable for a finite period of time. Assuming 4 incentive awards
will be paid, the total cost is $2,000. The Police Department will
be able to pay for such awards in its FY2020 or FY2021 operating
budget, depending upon when the incentive award is paid out.

ANALYSIS

This resolution approves the cost items of sidebar agreements between the Nashua Board of
Police Commissioners and the five Police Department Unions regarding a Police Department
recruiting incentive. The Agreements have a term of one year, commencing on November 20,
2019 and expiring on November 20, 2020. The board of aldermen must vote whether or not to
approve the cost items of these sidebars within thirty days of receipt. RSA 273-A:3 II (c).

Approved as to account Financial Services Division
_ number and/or structure,

and amount:

Approved as to form:

By:__/s/ John Griffin

Office of Corporation Counsel
By:__/s/ Dorothy Clarke

Date: April 23, 2020

A regular meeting of the Board of Aldermen was held Tuesday, April 14, 2020, at 7:30 p.m. via
teleconference.

President Lori Wilshire presided; City Clerk Susan Lovering recorded.
Prayer was offered by City Clerk Susan Lovering; Alderman Richard A. Dowd led in the Pledge to the Flag.
President Wilshire

As President of the Board of Aldermen, | find that due to the State of Emergency declared by the
Governor as a result of the COVID-19 pandemic and in accordance with the Governors Emergency
Order #12 pursuant to Executive Order 2020-04, this public body is authorized to meet electronically.

Please note that there is no physical location to observe and listen contemporaneously to this meeting,
which was authorized pursuant to the Governor's Emergency Order. However, in accordance with the
Emergency Order, | am confirming that we are:

a) Providing public access to the meeting by telephone, with additional access possibilities
by video or other electronic means:

We are utilizing WebEx through the City’s IT Department for this electronic meeting. All members
of the Board of Aldermen have the ability to communicate contemporaneously during this meeting
through this platform, and the public has access to contemporaneously listen in to this meeting
through dialing the following number 978-990-5298 and using the password 273974. The Public
may also view this meeting on Comcast Channel 016.

b) Providing public notice of the necessary information for accessing the meeting:

We previously gave notice to the public of the necessary information for accessing the meeting,
through public postings. Instructions have also been provided on the City of Nashua’s website at
www.nashuanh.gov and publicly noticed at City Hall.

c) Providing a mechanism for the public to alert the public body during the meeting if there are
problems with access:

If anybody has a problem accessing the meeting via phone or Channel 016, please call 603-821-
2049 and they will help you connect.

d) Adjourning the meeting if the public is unable to access the meeting:

In the event the public is unable to access the meeting via the methods mentioned above, the
meeting will be adjourned and rescheduled. Please note that all votes that are taken during this
meeting shall be done by roll call vote.

Let’s start the meeting by taking a roll call attendance. When each member states their presence, please
also state whether there is anyone in the room with you during this meeting, which is required under
the Right-To-Know Law.

Board of Aldermen 4-14-2020 Page 2

The roll call was taken with 13 members of the Board of Aldermen present: Alderman Michael B. O’Brien,
Sr., Alderman Patricia Klee, Alderwoman Shoshanna Kelly, Alderman Richard A. Dowd, Alderman June M.
Caron, Alderman Benjamin Clemons, Alderman Lopez, Alderman David C. Tencza, Alderman Ernest Jette,
Alderman Jan Schmidt, Alderman Brandon Michael Laws, Alderman Harriott-Gathright and Alderman
Wilshire. Alderwoman Elizabeth Lu had technical difficulties and was recorded after roll call. Alderman
Skip Cleaver was recorded absent.

Mayor James W. Donchess, Corporation Counsel Steven A. Bolton, Kim Kleiner, Administrative Services
Director, and Justin Kates, Emergency Management, were also in attendance via teleconference.

Alderman O’Brien

Present and | am by myself.

Susan Lovering, City Clerk

| can hear you; can you hear us Alderman O’Brien?
Alderman O’Brien

Yes, | can.

Susan Lovering, City Clerk

Thank you very much. Alderman Klee?

Alderman Klee

Yes, | am home, my husband my 2 greyhounds are in the house with me but not in the room at the moment
and | can hear you.

Susan Lovering, City Clerk

Thank you. Alderwoman Kelly? Alderman Dowd? President Wilshire, can you hear me?
President Wilshire

| can hear you fine Sue.

Susan Lovering, City Clerk

Alderwoman Kelly can you hear us?

Alderwoman Kelly

Can you hear me, can you hear me?

President Wilshire

| can hear you now.

Alderwoman Kelly

Ok | am here, | am alone.

Board of Aldermen 4-14-2020 Page 3
Susan Lovering, City Clerk

Thank you very much. Alderman Dowd? I'll come back to Alderman Dowd and continue. Alderman
Caron.

Alderman Caron

I’m here and | am alone and | can hear you.

Susan Lovering, City Clerk

And | can hear you as well, Alderman Caron, thank you. Alderman Clemons?
Alderman Clemons

Hello?

Susan Lovering, City Clerk

Alderman Clemons?

Alderman Clemons

Yes, | am here, | am by myself and | am participating via phone.
Susan Lovering, City Clerk

Thank you very much. Alderman Lopez?

Alderman Lopez

I’m here, | am sitting by my computer and | am alone.

Susan Lovering, City Clerk

Thank you. Alderman Tencza?

Alderman Tencza

| am here and | am alone.

Susan Lovering, City Clerk.

| can hear you Alderman Tencza, can you hear the proceedings?
Alderman Tencza

Yes, | can.

Susan Lovering, City Clerk

Thank you. Alderwoman Lu? Alderman Jette?

Board of Aldermen 4-14-2020

Alderman Jette

| am here, | can hear you and | am alone.

Susan Lovering, City Clerk

Thank you. Alderman Schmidt?

Alderman Schmiat

| am here, | can hear you and | am alone.

Susan Lovering, City Clerk

Alderman Laws?

Alderman Laws

| am here, | can hear you and | am alone.

Susan Lovering, City Clerk

Thank you. Alderman Cleaver? Alderman Harriott-Gathright?
Alderman Harriott-Gathright

| am here, | am alone and | can hear you. Alderman Wilshire?
Alderman Wilshire

| am here, | am alone and | can hear you.

Susan Lovering, City Clerk

And I'd like to go back to Alderman Dowd? | believe he was on before.

Alderman Dowd

Yes, | can hear you, | am by myself, practicing social distancing and | guess that’s it.

Susan Lovering, City Clerk

And | can hear you as well. Thank you. We have 13 present Alderman Wilshire.
President Wilshire

Thank you. Is Mayor Donchess with us?

Mayor Donchess

Yes Madam President.

REMARKS BY THE MAYOR

Page 4

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ARTICLE 2422
WORK SCHEDULES

ATTENDANCE:

The effectiveness and efficiency of the Nashua Police Department require that employees report promptly
for duty. Employees shall report to work at the appropriate starting time and shall devote their entire
efforts to Department business during scheduled working hours. Unapproved or unexcused absences or
tardiness is unacceptable and will result in appropriate disciplinary action.

WORK SCHEDULE:

A. Anemployee’s work schedule is determined by the Chief of Police or designee based on the
operational needs of the City/Department. The Department has the right to make changes in
work schedules and assignments, as it deems necessary.

B. The Department shall make every attempt to notify affected employees in advance whenever
possible.

C. This Articles does not limit employees requesting any changes to their work schedules, based on
temporary or permanent person needs, to their appropriate Bureau Commander or designee;
however, the Department reserves the management right and authority to determine employees’
schedules based on operational needs of the City/Department.

TIME WORKED:

The following types of leave are all considered time worked for the purpose of calculating overtime.

| Admin Leave w/Pay | Bereavement WG Pending | Holiday
Jury Duty Bereavement Sick Day Owned Personal Day NOT from Sick
Personal time Military Leave Personal Day from Sick , Sick Emergency Leave
Sick Family Member Regular Duty Sick ~ Excused , Special Assignment
Special Personal Day | Sick Time ~~ | Sick — Sick Bank Swap Off Self
Time Coming Taken | Suspendedw/Pay | Swapoff. == =~—_| Training Instructor
Training Order Not OT | Train Off Trainee §+~—_| Vacation emergency Leave

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|

ARTICLE 2522A
EXCHANGE OF WORKDAYS

For the purposes of this Article, the words "Exchange of Workdays" means one normal workday and such
exchange shall be for each other's position's duties, unless otherwise approved by the Chief of Police or
his designee.

Exchanges of workdays are limited to individuals who have been cross-trained to adequately cover
the other position as determined and approved by their bureau commanders or supervisor.

The number of swaps allowed per individual shall be limited to ten per quarter if approved in
advance by his supervisor/oureau commander and it does not interfere with normal operations,
training conducted by the department, cause the need to hire overtime, and if paid back within six
(6) months.

An employee is allowed to swap with himself. Limited to ten per quarter, if approved in advance by
his supervisor/bureau commander and it does not interfere with normal operations, training
conducted by the department, cause the need to hire overtime, and if paid back within six (6)
months.

Written advanced notice signed by both employees involved in the exchange is given to the Chief
or his designee two (2) days prior to each exchange of workday desired; (The two (2) day notice
period may be waived at the discretion of the Chief or his designee.)

The swap of either employee involved does not result in an employee working more than 16 hours
in one work day;

The swaps do not result in interference with scheduled iraining or otherwise interferes with other
duties or assignments or the operations of the department;

If an employee involved in such exchange calls in sick on the exchange day, that employee shall
lose one normal work day of sick leave;

No additional swaps will be allowed for the original swap date; and

An employee paying back a swap will be eligible to receive a personal day or vacation day for the
original swap date. However, approval of a personal day or vacation day shall not supersede a
request for personal day or vacation leave by permanently scheduled personnel on that shift.

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| ARTICLE 2623
OVERTIME & FLEX TIME

Overtime will be compensated in accordance with the Fair Labor Standards Act (FLSA). Employees
classified as exempt shall not be entitled to the overtime provisions set forth in FLSA. However, exempt
employees may be entitled to per-diem or flex-time as set forth in this Article.

WHEN OVERTIME IS ALLOWED:

| A. Non-Exempt Employees Full- & Part Time Employees Non-Exempt employees: Non-exempt,
full- and part-time employees will receive time and one-half their regular rate of pay for all approved
time worked in excess of 40 hours during a pay week, Sunday through Saturday._In lieu of overtime,

the non-exempt employee may choose to exchange this overtime to compensation time as set forth
in Article 25.

B. Non-Exempt Employees Called In From Home: If a non-exempt employee gets called in from
home to work, he/she shall receive at least a 3-hour minimum in overtime pay if over 40 hours ina
week or a 3-hour minimum in regular pay if under 40 hours in a week. If the 3-hour minimum
overlaps with regular duty time, additional pay shall be only for hours worked in excess of the
regular duty schedule.

FLEX TIME & PER DIEM:

A. Purpose: Flextime or flexible hours program refers to the replacement of fixed work hours
with flexible hours chosen by an employee within the parameters established by the Chief of Police or

his/her designee. Flextime is the option of working a shorter tour of duty on one day to offset a longer
tour of duty on anoiher day in the same work week due to unusual Department assignments or job

responsibilities.

B. Exempt Employees (Fiex Time & Per Diem):

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