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| THE CITY OF NASHUA “The Cate City’

Administrative Services

Purchasing Department

April 9, 2020

Memo #20-099

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: CONTRACT FOR MAVEL TURBINE, GENERATOR, AND CONTROLS FOR JACKSON
FALLS TURBINE REPLACEMEN (VALUE $1,271,700)
DEPARTMENT: 170 HYDROELECTRIC OPERATIONS; FUNDS: BOND

Please see attached communication from Sarah Marchant, Community Development Division Director,
dated April 3, 2020 for information related to this contract award.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.
The Community Development Department, Hydroelectric Operations and the Purchasing Department

recommend the award of this contract to Mavel Americas, Inc. of Boston, MA in an amount of
$1,271,700.

Respectfully,

Dan Kooken
Purchasing Manager

Cc: S. Marchant J. Graziano

229 Main Street » Nashua, New Hampshire 03061 » Phone (603) 589-3330 » Fax (603)
589-3233

Proposed Amendments made in Human Affairs — 4/21/20 AMENDED
R-20-029

RESOLUTION

RELATIVE TO ACCEPTING CDBG FUNDING UNDER THE 2020 CARES ACT;
AMENDING THE FY2020 HUD ANNUAL ACTION PLAN TO REPROGRAM
EXISTING CDBG FUNDING; AND-TO CREATE A COVID-19 IMPACT PROGRAM;
and AMEND THE CITIZEN PARTICIPATION PLAN TO RESPOND TO COVID-19

CITY OF NASHUA

In the Year Two Thousand Eighteen
RESOLVED by the Board of Aldermen of the City of Nashua

WHEREAS the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) included
additional funding to be distributed pursuant to section 106 of the Housing and Community
Development Act of 1974 (42 U.S.C. 5306) to grantees that received allocations pursuant to that
same formula in fiscal year 2020; and

WHEREAS the City shall receive an additional award of $390,913 from the U.S. Department of
Housing and Urban Development (HUD) to prevent, prepare for, and respond to coronavirus;
and

WHEREAS the City also wishes to amend its FY2020 HUD Annual Action Plan by
reprogramming existing CDBG funds to prevent, prepare for, and respond to coronavirus; and

WHEREAS the CARES Act contains provisions to allow grantees to utilize expedited
procedures to prepare, propose, modify, or amend its statement of activities for grants from
amounts made available under CARES Act as well as funding under our FY2020; and

WHEREAS the City further wishes to create a new program to respond to the economic impact
of the coronavirus utilizing these CDBG funds and other resources available to the City.

NOW THEREFORE, BE IT RESOLVED by the Board of Aldermen of the City of Nashua
that the COVID-19 Impact Fund Program shall be created to assist in the stabilization of existing
small businesses and non-profits within the City that have had significant disruption due to the
impact of COVID-19, consistent with the published guidelines for said new Program;

BE IT FURTHER RESOLVED that the CDBG CARES Act funding of $390,913 shall be
accepted and allocated to the COVID-19 Impact Fund Program;

BE IT FURTHER RESOLVED that the FY2020 HUD Annual Action Plan shall be amended
to reprogram and allocate a total of $251,775.00 to the COVID-19 Impact Fund Program as

follows:

RESOLUTION R-20-029
1. FY20E for All $40,000.00
2. FY20 Contingency $8,049.00
3. FY20 PLUS Company balance $1,525.00
4. FY20 Children's Home balance $14,549.00
5. FY20 Youth Council balance $6,125.00
6. FY19E for All $70,000.00
7. FY19 Splash Pad @ Rotary Park $70,000.00
8. FY19 Administration $2,467.00
9. FY19 Nashua Center lighting project balance $420.44
10. FY19 Nashua PAL lighting project balance $4,329.00
11. FY19 Arlington St Center Director balance $20,333.46
12. FY19 Construction Management $1,052.00
13. FY18 Crown Hill Pool balance $4,024.00
14. FY18 Administration $73.40
15. FY17 Vietnam Vet's basketball court balance $8,827.70

BE IT FURTHER RESOLVED that the current Citizen Participation Plan for the HUD

Consolidated Planning Process24 CFR Part 91.105 be amended to reflect the expedited public

participation provisions outlined in the CARES Act as follows:
In order to expeditiously prevent, prepare and respond to COVID-19 using HUD funding, the
comment period for substantial amendments to the Citizen Participation Plan shall be
reduced from 14 calendar days to at least five (5) calendar days: that the comment period for
draft Consolidated Plan/Action Plans and/or substantial amendments to the Plans shall be
reduced from 30 calendar days to at least five (5) calendar days: that these 5-day comment
periods may run concurrently, following a virtual public meeting of the Human Affairs
Committee: that no public notices will be required to run in the Nashua Telegraph: and that
no physical notices will be posted in public buildings. Comments shall be submitted to the
Urbans Department. All comments, questions and responses will be posted to the Urban
Programs Department webpage. Individuals who are unable to submit comments via email
may call 603-589-3087 and leave their comment in a voicemail.

BE IT FURTHER RESOLVED that the Mayor be, and hereby is, authorized to execute all
understandings, assurances and agreements as required therein.

R-20-030

RESOLUTION

RELATIVE TO THE TRANSFER OF $10,000 WITHIN DEPARTMENT 156
“EMERGENCY MANAGEMENT”, FROM ACCOUNT 54407 “SOFTWARE
MAINTENANCE” TO ACCOUNT 31300 “PAYROLL - OVERTIME”

CITY OF NASHUA

In the Year Two Thousand and Twenty

RESOLVED by the Board of Aldermen of the City of Nashua that $10,000 be transferred
within Department 156 “Emergency Management”, from Account 54407 “Software
Maintenance” to Account 51300 “Payroll - Overtime” for the purpose of funding non-budgeted
overtime costs related to the Coronavirus 2019 Pandemic (COVID-19).

LEGISLATIVE YEAR 2020
RESOLUTION: R-20-030
PURPOSE: Relative to the transfer of $10,000 within Department 156

“Emergency Management”, from Account 54407 “Software
Maintenance” to Account 51300 “Payroll - Overtime”

SPONSOR(S): Mayor Jim Donchess

COMMITTEE

ASSIGNMENT:

FISCAL NOTE: Transfers F¥2020 available budget from a non-payroll account

to a payroll account within the Emergency Management
Department and reduces FY2020 surplus.

ANALYSIS

This resolution authorizes a transfer from software maintenance within the Emergency
Management Department in the amount of $10,000 for the funding of non-budgeted overtime
costs related to the Coronavirus 2019 Pandemic (COVID-19).

NRO 5-130, D provides that “no funds shall be transferred from any appropriated nonpayroll
account to any payroll account within the same department, fund or agency, or from one
department, fund or agency to another, unless authorized by special action of the Board of
Aldermen.”

NRO 5-130, H provides that “when proposed legislation to transfer or re-appropriate a particular
appropriation or purpose thereof has had its first reading, such funds shall not be expended or
transferred while the legislation is pending”.

Approved as to account Financial Services Division
structure, numbers and

amount: By: /s/ John Griffin
Approved as to form: Office of Corporation Counsel

By: Drew Andale
Date: ft Ri Brrh PvP

R-20-031

RESOLUTION

RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF $122,122 FROM THE
STATE OF NEW HAMPSHIRE, DEPARTMENT OF JUSTICE INTO POLICE GRANT
ACTIVITY “2020 CORONAVIRUS EMERGENCY SUPPLEMENTAL FUNDING
(CESF) PROGRAM”

CITY OF NASHUA

In the Year Two Thousand and Twenty

RESOLVED by the Board of Aldermen of the City of Nashua that the City of Nashua and
the Nashua Police Department are authorized to accept and appropriate $122,122 from the State
of New Hampshire, Department of Justice into Police Grant Activity “2020 Coronavirus
Emergency Supplemental Funding (CESF) Program” for the purpose of preventing, preparing
for, and responding to the Coronavirus. This funding shall be in effect for the period of
1/20/2020 — 1/20/2022. No iocal match is required.

LEGISLATIVE YEAR 2020
RESOLUTION: R-20-031
PURPOSE: Relative to the acceptance and appropriation of $122,122 from

the State of New Hampshire, Department of Justice into Police
Grant Activity “2020 Coronavirus Emergency Supplemental

Funding (CESF) Program”
SPONSOR(S): Mayor Jim Donchess
COMMITTEE
ASSIGNMENT:
FISCAL NOTE: Fiscal impact is a $122,122 grant to be used for a specific
purpose.
ANALYSIS

This resolution authorizes the City of Nashua and the Nashua Police Department to accept and
appropriate $122,122 from the State of New Hampshire, Department of Justice for the purpose of
preventing, preparing for, and responding to the Coronavirus. This funding shall be in effect for
the period of 1/20/2020 ~ 1/20/2022. No local match is required.

Approved as to account Financial Services Division
number and/or structure,

and amount: By: /s/ John Griffin
Approved as to form: Office of Corporation Counsel

) Bat Coulee
Date: ”| Opal DIO

R-20-032

RESOLUTION

APPROVING THE COST ITEMS OF SIDEBAR AGREEMENTS BETWEEN THE
NASHUA POLICE COMMISSION AND THE NASHUA POLICE PATROLMAN’S
ASSOCIATION AND THE NASHUA POLICE SUPERVISOR’S ASSOCIATION
REGARDING VACATION CARRYOVER

CITY OF NASHUA

In the Year Two Thousand and Twenty

RESOLVED by the Board of Aldermen of the City of Nashua that the cost items of the
attached sidebars regarding vacation carryover between the Nashua Police Commission and the
following Unions are hereby approved:

1. Nashua Police Patrolman’s Association (NPPA); and
2. Nashua Police Supervisor’s Association (NPSA).

The sidebar agreements cover the period starting April 17, 2020 through the duration of the State
of New Hampshire state of emergency and are concerned with extending the time period allowed to
use vacation accruals.

MEMORANDUM OF AGREEMENT

This Agreement is made this }7 day of di i , 2020 by and between the Nashua
Police Patrolmen’s Association and the Nashua Police Commission, City of Nashua, New
Hampshire.

WHEREAS, the State of New Hampshire and the City of Nashua are experiencing a
public health crisis, due to the Covid-19 pandemic; and

WHEREAS, the Govemor of New Hampshire, Christopher T. Sununu, declared a State
of Emergency in New Hampshire as of March 13, 2020; and

WHEREAS, the State of Emergency has been extended indefinitely; and

WHEREAS, due to the State of Emergency, members of bargaining unlt may be unable
to use vacation time as desired.

NOW, THEREFORE, the parties hereby agree as follows:

1. Language in Article 12 of the Collective Bargaining Agreement shall be modified for
the duration of the State of Emergency and such additional time as further set forth

below.

2. Carry Over Vacation Time — Full-Time Employees:
Vacation shall be taken prior to the end of the calendar year in which it is received,
however, up to five (5) vacation days can be carried over into the next calendar year,
but all days carried over must be taken by October 1 of that year except that a
vacation block week carry over may extend beyond October | if begun before that
date. This carry over provision shail not affect or change the provisions regarding
maximal accrual amounts or loss of accrual amounts contained in this article.
Vacation time accrued but not used shall, upon retirement, be paid in a lump sum to
the employee. Unused vacation time will be paid in a lump sum to the employee's
estate if he dies while employed by the Department.

The parties have executed this Agreement on the day first written above,

NASHUA POLICE COMMISSION NASHUA POLICE PATROLMEN’S
CITY OF NASHUA, NH ASSOCIATION

By: es Jone
(title) Che pK
~T?#O

MEMORANDUM OF AGREEMENT

This Agreement is made this {7 day of , 2020 by and between the Nashua Police
Supervisor’s Association and the Nashua Police Commission, City of Nashua, New
Hampshire.

WHEREAS, the State of New Hampshire and the City of Nashua are experiencing a
public health crisis, due to the Covid-19 pandemic; and

WHEREAS, the Governor of New Hampshire, Christopher T. Sununu, declared a State
of Emergency in New Hampshire as of March 13, 2020; and

WHEREAS, the State of Emergency has been extended indefinitely; and

WHEREAS, due to the State of Emergency, members of bargaining unit may be unable
to use vacation time as desired.

NOW, THEREFORE, the parties hereby agree as follows:

i, Language in Article 10 of the Collective Bargaining Agreement shall be modified for
the duration of the State of Emergency and such additional time as further set forth
below.

2. Unused Vacation Accruals:

Vacation shall be taken prior to the end of the calendar year in which it is received,
however, up to five (5) vacation days can be carried over into the next calendar year, but
all days carried over must be taken by October 1 of that year except that a vacation block
week carry over may extend beyond October | if begun before that date. This carry over
provision shall not affect or change the provisions regarding maximal accrual amounts or
loss of accrual amounts contained in this article. Vacation time accrued but not used
shall, upon retirement, be paid in a lump sum to the employee. Unused vacation time will
be paid in a lump sum to the employee's estate if he dies while employed by the
Department.

The parties have executed this Agreement on the day first written above.
NASHUA POLICE COMMISSION NASHUA POLICE SUPERVISOR’S
CITY OF NASHUA, NH ASSOCIATIO
fled Coser
By: [efe fijadd By’ TS id ey
(title) Ip kk (title) Re dent \
4-(7-70