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Alderman Thomas Lopez

Alderman Jan Schmidt

Alderman Skip Cleaver

Alderwoman Linda Harriott-Gathright
RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF $69,566 FROM THE STATE OF NEW
HAMPSHIRE, DEPARTMENT OF TRANSPORTATION INTO TRANSIT GRANT ACTIVITY “FEDERAL
TRANSIT AUTHORITY (“FTA”) OPERATING GRANT”

e Human Affairs Committee recommends: Final Passage

R-20-025
Endorsers: Mayor Jim Donchess
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Jan Schmidt
Alderman Richard A. Dowd
Alderwoman Linda Harriott-Gathright
RELATIVE TO THE APPROVAL OF FUNDING FOR THE REBUILD OF THE SOLID WASTE CAT
COMPACTOR FROM THE CAPITAL EQUIPMENT RESERVE FUND (“CERF”) DURING FY2020 IN
AN AMOUNT NOT TO EXCEED FIVE HUNDRED THOUSAND DOLLARS ($500,000)

e Budget Review Committee recommends: Final Passage

R-20-028
Endorsers: Mayor Jim Donchess
Alderman-at-large Michael B. O’Brien, Sr.
Alderman-at-large David C. Tencza
Alderman Richard A. Dowd
Alderman Linda Harriott-Gathright
Alderman Pairicia Klee
AUTHORIZING THE CITY OF NASHUA TO ENTER INTO A MASTER DEVELOPMENT AGREEMENT
WITH LANSINGMELBOURNE GROUP, LLC.

e Budget Review Committee anticipated recommendation: Final Passage

R-20-029, Amended
Endorsers: Mayor Jim Donchess
Alderwoman Shoshanna Kelly
Alderman-at-Large Michael B. O’Brien, Sr.
Alderman Patricia Klee
Alderman Linda Harriott-Gathright
Alderman Richard A. Dowd
Alderman June M, Caron
Alderman Jan Schmidt
Alderman-at-Large Brandon Michael Laws
Alderman-at-Large David C. Tencza
Alderman-at-Large Lori Wilshire
RELATIVE TO ACCEPTING CDBG FUNDING UNDER THE 2020 CARES ACT; AMENDING THE FY2020
HUD ANNUAL ACTION PLAN TO REPROGRAM EXISTING CDBG FUNDING; AND CREATE A COVID-
19 IMPACT PROGRAM
e Human Affairs Committee recommends: Final Passage as Amended

UNFINISHED BUSINESS — ORDINANCES

TABLED BUSINESS
NEW BUSINESS — RESOLUTIONS

R-20-030
Enderser: Mayor Jim Donchess
RELATIVE TO THE TRANSFER OF $10,000 WITHIN DEPARTMENT 156 “EMERGENCY
MANAGEMENT”, FROM ACCOUNT 54407 “SOFTWARE MAINTENANCE” TO ACCOUNT 51300
“PAYROLL - OVERTIME”

R-20-031
Endorser: Mayor Jim Donchess
RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF $122,122 FROM THE STATE OF NEW
HAMPSHIRE, DEPARTMENT OF JUSTICE INTO POLICE GRANT ACTIVITY “2020 CORONAVIRUS
EMERGENCY SUPPLEMENTAL FUNDING (CESF) PROGRAM”

R-20-032
Endorser: Alderman Richard A. Dowd
APPROVING THE COST ITEMS OF SIDEBAR AGREEMENTS BETWEEN THE NASHUA POLICE
COMMISSION AND THE NASHUA POLICE PATROLMAN’S ASSOCIATION AND THE NASHUA
POLICE SUPERVISOR’S ASSOCIATION REGARDING VACATION CARRYOVER

R-20-033
Endorser: Mayor Jim Donchess
AUTHORIZING THE MAYOR TO EXECUTE A CONFIRMATORY DEED TO PENNICHUCK WATER
WORKS

R-20-034
Endorsers: Mayor Jim Donchess
Alderman Richard A. Dowd
APPROVING THE COST ITEMS OF SIDEBAR AGREEMENTS BETWEEN THE NASHUA BOARD OF
POLICE COMMISSIONERS AND THE FIVE NASHUA POLICE DEPARTMENT UNIONS REGARDING A
POLICE DEPARTMENT RECRUITING INCENTIVE

NEW BUSINESS — ORDINANCES

PERIOD FOR GENERAL PUBLIC COMMENT

REMARKS BY THE MEMBERS OF THE BOARD OF ALDERMEN
Committee announcements:

ADJOURNMENT

} THE CITY OF NASHUA

Diviston of Prblic Werke

"The Gate City"

Engineering Departinent

Memorandum
Date: March 2, 2020
To: Lori Wilshire, President Board of Alderman
From: Daniel Hudson, P.E., City Engineer vt
Cc: Board of Alderman

Lisa Fauteux, Director of Public Works
Mark Jennings, City Surveyor

Subject: Petition for Street Discontinuance - Portion of Palm Street

The Engineering Department has reviewed the “Proposed Palm Street Discontinuance” package
sent to the Board of Alderman from Maynard & Paquette under letter dated January 9, 2020.

The Engineering Department along with the Street Department finds that the proposed
discontinuance of the section of Palm Street leaves no area for the City of Nashua to dispose of
snow removed from Palm Street. Currently, snow is pushed to the end of the street. The concept
plan also shows no snow storage areas on the lots that are to be created on the site.

We also find that the “Street Discontinuance Plan” dated November 27, 2019 is deficient in that
it lacks abutter information (Book/Page), existing utilities and proposed bounds.

Q Riverside Street « Nashua, New Hampshire 03062 © Phone (603) §89-3120 « Fax (603) 589-3169

April 20, 2020

To: Board of Aldermen
Budget Review Committee Members

Good Morning,

| would like this email to be communication for public input. | am concerned by the lack of
communication from both boards regarding staffing and manpower in our city government.

There have been some email communication from Aldermen and City officials that indicate that
all employee working from home are performing their duties to the full extent of their job
descriptions. This is an unreasonable summary.

Some of our City employees have job description whose work is dependent on customer
service. Additionally, | believe we have management and supervisory positions within City Hail
that should be closely reviewed and reduced.

At the last Budget review meeting, Alderman Dowd asked about costs saving in building
utilities. The Mayor commented that those savings would amount to little as 80% of the budget
is employees. Why are the Boards not asking for manpower reductions?

One City official wrote in an email that union contracts would be an obstacle to paying partial
pay to employees and that many employees were working 7 days a week because of the COVID
issue. Many employees is not ALL employees? Have the Boards asked for a workload list for all
employees? Certainly, each department head could produce that report. Why is furloughing not
an option?

Discussions | would like to hear at the Board table would include:

e Furloughing employees

e Reducing Management and supervisors

e Estimates in writing of the potential revenue reduction

e The impact of COVID on funding the self-insured city health care system

e How many employees eligible for the high deductible plan have signed up for that plan.
({ don’t know the exact date of the enrollment period.

e Is the City willing to eliminate the high interest late fees for delinquent tax payments?

e [read an article in the Union Leader about the City funding a program (COVID-19 Impact
Program), similar to Manchester to assist small businesses. The Mayor sent a letter to
the Human Affairs committee on April 13, 2020 regarding this program. As loans are
granted, will this information be public? Are downtown business given preferential or
priority treatment and what other opportunity zones do we have? (This information has

been provided to the Human Affairs Committee for their April 21, 2020. The link to the
Opportunity Zone in the memo is down and cannot be accessed.)

[am very aware of the State’s concerns with the loss of revenue and funding for the Cities. | am
even more aware of the personal family budget cuts because of job loss and financial hardship,
but | am unaware of City official’s efforts to reduce the budget to deal with the high
unemployment, loss of business, and hardship brought on by COVID-19.

Within two weeks of this pandemic, private companies made painful decisions to furlough or
layoff workers because their survival, and any chance to restart or reopen, depended on quick
action. City’s have a lot of inertia, but | would hope, as the 2021 budget is under development,
we would look carefully at all positions and essential spending.

Laurie Ortolano
41 Berkeley St.

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Jim Donchess

Date: 4/16/2020

Re: Contract Award for FY21 Unleaded Fuel Contract — City of Nashua

Pursuant to NRO § 5-74 (B), which states that a contract that extends from the current fiscal year into
succeeding fiscal year(s) in which no funds have been appropriated nor otherwise designated for this
purpose shall be approved by the full Board’of Aldermen before the.contract shall become binding on the
City.

The Finance Committee appr
at their April 15, 2020
for the award of the

229 Main Street + PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 + fax 603.594.3450 + NashuaMayor@NashuaNH.gov
www. NashuaNH.gov

THE CITY OF NASHUA “The Cate City’

Finanetal Services

Purchasing Departurent

March 26, 2020
Memo #20-092

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: FY21 UNLEADED FUEL CONTRACT —- CITY OF NASHUA (VALUE ESTIMATED

$337,986)
DEPARTMENT: 186 TRANSPORTATION; FUND: VARIOUS DEPARTMENT'S

GENERAL FUNDS AND GRANT FUNDS

Please see attached communication to Mayor Jim Donchess from Camille Pattison, Transportation
Manager, dated March 718, 2020 for information related to this contract award.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The Transportation Manager and the Purchasing Department recommend the award of the contract with
an estimated amount of $337,986 to Global Montello Group Corp. of Waltham, MA.

Respectfully,

Dan Kooken
Purchasing Manager

Cc: C. Pattison J. Graziano

229 Main Street * Nashua, New Hampshire 03061 * Phone (603) 589-3330 « Fax (603)
589-3233

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Mayor Jim Donchess

Date: 4/16/2020

Re: Contract award for 2019 CIPP Program — Change Order 2

NRO § 5-90 (E) states that approval by the Finance Committee of a contract award in excess of
$1,000,000 shall be submitted to the full Board of Aldermen at its next regularly scheduled meeting for
final approval prior to award of the contract

referenced contract at thei
Board of Aldermen for the :

Donna Graham, Legisl:

229 Main Street + PO Box 2019 + Nashua, New Hampshire 03061-2019
603.589.3260 + fax 603.594.3450 + NashuaMayor@NashuaNH.gov
www. NashuaNH. gov

| THE CITY OF NASHUA “the Gate City

Administrative Services

Purchasing Department

April 9, 2020
Memo #20-095

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: 2019 CIPP PROGRAM — CHANGE ORDER 2 (VALUE: $1,500,000)
DEPARTMENT: 169 WASTEWATER; FUND: BOND

Please see the attached communication from Daniel Hudson, P.E., City Engineer, dated April 8, 2020 for
information related to this contract.

Pursuant to § 5-78 Major purchases (greater than $10,000} A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.

The City Engineer, Board of Public Works (April 8, 2020 BPW meeting) and the Purchasing Department

recommend the approval of Change Order 2 in an amount of $1,5000,000 to Kenyon Pipeline
Inspection of Queensbury, NY.

Respectfully,

Dan Kooken
Purchasing Manager

Cc: D Hudson L Fauteux

29 Main Street * Nashua, New Hampshire 03061 + Phone (603) 589-3330 + Fax (603)
589-3233

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen
From: Mayor Jim Donchess
Date: 4/16/2020

Re: Contract for Mavel Turbine, Generator, and Controls for Jackson Falls Turbine Replacement

NRO § 5-90 (E) states that approval by the Finance Committee of a contract award in excess of
$1,000,000 shall be submitted to the. Board’of Aldermen next regularly scheduled meeting for
final approval prior to award of tt

Cc
Donna Graham, Legi

229 Main Street * PO Box 2019 » Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 + NashuaMayor@NashuaNH.gov
www.NashuaNH.gov