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LEGISLATIVE YEAR 2016

RESOLUTION: R-16-050

PURPOSE: Authorizing the sale of surplus Broad Street Parkway property

SPONSOR(S): Mayor Jim Donchess

ASSIGNMENT:

FISCAL NOTE: The revenue realized from the sale of eligible surplus property
must be used for the Broad Street Parkway project.

ANALYSIS

This resolution authorizes the city to sell property and remnants that are no longer needed for the
Broad Street Parkway project or for public use.

The Division of Public Works has offered the following additional information: if the property
was taken by the eminent domain process the city will first offer the property to the original
owner at the purchase price if ten years has not elapsed since the transaction. If that does not
apply, the City will use the property appraisal, along with other data (such as assessed value and
known local market conditions) to determine a target value. Proceeds from eligible properties
purchased with federal funds need to be used for the Broad Street Parkway project. The City is
free to market the parcel as it wishes, and will consider each parcel individually to determine
appropriate marketing. The NHDOT has disposed of their surplus properties by public bidding
and by having a real estate firm market as they would for private properties but recognizing a
minimum acceptable price.

Approved as to form: Office of Corooration Counsel

By: e ay ve a oo
Date: zh 2o/f

AMENDED
O-16-015

ORDINANCE

PROVIDING FOR CONFIDENTIAL REDACTIONS ON THE RECORD OF
EXPENDITURES

CITY OF NASHUA

In the Year Two Thousand and Sixteen

The City of Nashua ordains that Part I “Administrative Legislation”, Chapter 5
“Administration of Government”, Part 7 “Taxation and Finance”, Article XX VI “Accounts and
Warrants”, Section 5-129 “Record of accounts or claims allowed” of the Nashua Revised
Ordinances as amended, is hereby further amended by adding the new underlined language as
follows:

Ҥ 5-129. Record of accounts or claims allowed.

The Chief Financial Officer shall keep a record of expenditures, in which he or she shall
enter:

A. The amount and date paid of every account or claim to be examined and audited
the Finance Committee.

B. The name of the person to whom the account or claim was allowed.
Notwithstanding the foregoing, the name of the person or entity to whom the
account or claim was allowed may be redacted in the following situations:

(1) wage garnishments;

(2) workers’ compensation payments: and

(3) payments where disclosure could endanger or compromise police
department personnel. Redactions in this situation may be overridden by a
vote of the Finance Committee.

C. The fund or appropriation from which the account or claim was allowed.
D. The certificate of the Finance Committee examination and audit of the account or
claim.”

All ordinances or parts of ordinances inconsistent herewith are hereby repealed.

This legislation shall take effect upon passage.

ORDINANCE:

PURPOSE:

ENDORSERS:

COMMITTEE

ASSIGNMENT:

FISCAL NOTE:

LEGISLATIVE YEAR 2016

O-16-015

Providing for confidential redactions on the record of
expenditures

Alderman-at-Large Lori Wilshire

None.

ANALYSIS

This legislation would allow the name of a person or entity receiving a payment from the city to
be redacted from the record of expenditures if the name should be kept confidential for privacy

or safety reasons.

Approved as to form:

Office of Corporation Counsel

By: ‘Dred, j Carte.

Date: aad by, FOUR

Jim Donchess
Mayor e City of Nashua

To: Board of Aidermen
From: Jim Donchess
Date: 8/4/16

Re: Contract Award to Emergency Communications Network

Pursuant to NRO § 5-74 {B), which states that < a contract that extends from the current fiscal year into
succeeding fiscal year(s) in which.no unds have. been appropriated: nor ‘otherwise designated for this
purpose shall be approved by.th e full Board: of Aldermen, before the contract Shall become binding on the
City. - :

The Finance Committe approved: the award of the below er contract at
meeting. esting the: concurrence and approval of the fu Board of Alderme
following contract: oy

‘August 3, 2016
yr the award of the

Contract award to Emergenic anager’s Memo

#17-011 regardin

229 Main Street * PO Box 2019 « Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 * NashuaMayor@NashuaNH.gov
www. NashuaNH.gov

THE CITY OF NASHUA ieee

Financial Services

Purchasing Department

June 30, 2016
Memo #1 7-011

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: CodeRED CONTRACT (VALUE: $22,000)
DEPARTMENT: 156 EMERGENCY MANAGEMENT; FUND: GENERAL
ACCOUNTING CATEGORY: 54 PROPERTY SERVICES

Please see the attached communication from Justin Kates, Director of Emergency Management, for
Information related to this purchase.

Pursuant to § 5-84, Special purchase procedures. A. The competitive bidding process shall not apply
to the following special purchase. (3) Purchases which can be procured through cooperative
intergovernmental purchase agreements with other government jurisdictions.

This is a three (3) year contract and all three (3) years will be funded as a budgeted item in Department
156 Emergency Management.

The Director of Emergency Management and the Purchasing Department recommend awarding this
purchase in an amount of $22,000 to Emergency Communications Network of Ormond Beach, FL.

Respecttully,

Dan Kooken

Purchasing Manager

Ce: J. Kates J. Graziano

229 Main Street e Nashua, New Hampshire 03061 e Phone (603) 589-3330 e Fax (603) 589-3344

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen
From: Jim Donchess
Date: 8/4/16

Re: Purchase Lawson Upgrade for In-House Hosting

Pursuant to NRO § 5-74 (B), which states that a contract that extends from the current fiscal year into
succeeding fiscal year(s) in which no funds have. been appropriated nor otherwise designated for this
purpose shall be approved byg the full Board of Aldermen. before te contract shall become binding on the

The City of Nashua wi ent act with Teamabsoluts f “remote managed
services of our in- hou: ‘hosting, olution fora price of $90,000 per year. The Fina Committee approved
the award to Teamabsolute of MIs contract a at their Al gust 3, 2016 meeting. lam req esting the
concurrence and approval 0 O é or the award of the. following contract:

Purchase Lawson. Upgrade for I House € Hosting Attached please find Purchasing Manager’ sMemo #17-

015 regarding this cc

229 Main Street * PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 © fax 603.594.3450 * NashuaMayor@NashuaNH.gov
www.NashuaNH.gov

D\ THE CITY OF NASHUA meeeer

Financtal Services

Purchasing Department

July 14, 2016
Memo #17-015

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PURCHASE LAWSON UPGRADE IN IN-HOUSE HOSTING (VALUE: $326,163)
DEPARTMENT: 122 INFORMATION TECHNOLOGY
FUND: ESCROW $236,163 AND IT SOFTWARE MAINTENANCE $90,000

Please see the attached communication from Bruce Codagnone, CIO/IT Division Director for information
related to this purchase.

Pursuant to § 5-92 Information Technology Division participation in purchasing process. For major
purchases and contracts solicited in Accordance with § 5-78 which include computers or communications
equipment or related software, including but not limited to workstations, servers, surveillance equipment
and wired and wireless transmission equipment, the Information Technology Division shall participate in
the purchasing process, providing advice, input and recommendations, which are so noted on the
attached memo and spreadsheets from Bruce Codagnone.

The CIO/IT Division Director and the Purchasing Department recommend awarding this contract in an
amount of $326,163 to TeamAbsolute of Roseville, MN.

Respectfully,

opie —

Dan Kooken

Purchasing Manager

Ce: B. Codagnone_ J. Graziano

229 Main Street » Nashua, New Hampshire 03061 ¢ Phone (603) 589-3330 e Fax (603) 589-3344

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen
From: Jim Donchess
Date: 8/4/16

Re: Contract Award to ESRI Software License Renewal

Pursuant to NRO § 5-74 (B), which states. that a contract that extends from the current fiscal year into
succeeding fiscal year(s) in which no. funds have been: appropriated nor otherwise designated for this
purpose shall be approved by t full Board: of Aldermen before the contra shall become binding on the
City. eeu” -

ward of: the bela teferen ed contract at tl August 3, 2016

The Finance Committee approved: t It
Aldermen for the award of the

meeting. |am requesting the’ concurrence and dd approval of the full: Board
following contract:. re :

Contract award to
#17-020 regardin

229 Main Street * PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 * fax 603.594.3450 * NashuaMayor@NashuaNH.gov
www.NashuaNH.gov

a) THE CITY OF NASHUA the baci

Financial Services

Purchasing Department

July 28, 2016
Memo #1 7-020

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: ESRI SOFTWARE LICENSE RENEWAL (VALUE: $25,000)
DEPARTMENT: 134 GIS; FUND: GENERAL FUND
ACCOUNTING CLASSIFICATION: 54 PROPERTY SERVICES

Please see attached communication from Angelo Marino, GISP, GIS Manager dated July 20, 2016 for the
information related to this contract award.

Pursuant to § 5-84 Special purchase procedures A. (4) Sole-source procurements, where the proposed
purchase is manufactured by only one company.

The GIS Manager and the Purchasing Department recommend the purchase of this 3 year contract
software license renewal from Esri of Redlands, CA in the amount of $25,000 per year.

Respectfully,

pit

Dan Kooken
Purchasing Manager

Cc: A Marino J Graziano

229 Main Street e Nashua, New Hampshire 03061 e Phone (603) 589-3330 e Fax (603) 589-3344 |

APPOINTMENTS BY THE MAYOR

Mine Falls Park Advisory Committee

Jeff Hannigan (New Appointment)
32 Houde Street
Nashua, NH 03060

Paula G. Lochhead (New Appointment)
4 Westbrook Drive
Nashua, NH 03060

Nashua Airport Authority

Joseph R. Duquette (New Appointment)

38 Hills Ferry Road

Nashua, NH 03064

Zoning Board of Adjustment

Jonathan (Jack) M. Currier (Reappointment)

6 New Searles Road
Nashua, NH 03062

AUGUST 9, 2016

Term to Expire:

Term to Expire:

Term to Expire

Term to Expire

| respectfully request that these appointments be confirmed.

Jim Donchess
Mayor

August 31, 2019

August 31, 2019

: August 31, 2021

: September 11, 2019