Search

Board of Aldermen 02-08-2022 Page 14

The other thing on and at least in my Ward and someone call about the streets not being plowed. | got in touch with
Lauren Byers and the Director. One of our trucks went off the road and into a ditch. It was from Ward 2 so that slowed
them down significantly. Thank you.

Alderman Comeau

Thank you Madam President. I'll be brief. | just wanted to echo some of the comments from Alderman Thibeault from a
moment ago. South had senior night last week for the wrestling team. They had 5 seniors that the wrestling team was
sending off and there were a couple of instances where it was a — we ended getting them all in but it was hard to get all
the families in to see their senior on senior night because of the capacity limits. | would love to see that go away a well.
It’s tough when we see much larger crowds in other places to justify why they can’t come into the South gymnasium. I'd
also love to see possibly the athletes being allowed to remove them for competition like we can at gyms and other places
if they have to wear them on the benches and spectators have to wear them. | can understand that but it’s tough to see
wrestlers and (inaudible) basketball players trying to run up and down the court in a mask.

Regarding the streets, | got a lot of comments and questions from constituents about why the city is not salting. | tried to
explain to them that when the forecast is ice, and sleet, and freezing rain, salt washes off the roads. It’s not that they’re
being ignored. It’s the storm that we had last week was particularly troublesome.

Lastly, | would like to see in the future — | don’t Know procedurally whether it would be proper or not — but if we’re going to
discuss a member of the public, | think we should probably move to a nonpublic session just to respect people’s privacy.
We've done it before for other people. | would think that that should be something that we consider especially if we’re
going to be discussing a member of the public in a negative light. I’d like to see that done in nonpublic next time. That’s
alll have. Thank you.

Alderwoman Kelly

| don’t want to be redundant. Everyone has pretty much said what | was going to say but | just wanted to echo the
comments around DPW and how hard they work during the storms. We've done a lot of work in terms of making sure that
they have what they need and they’ve implemented things like doing pre-salts, brining and | think that’s done a
tremendous job but just some of these storms are ongoing and long. | live on a 10 person cul-de-sac so | know what it’s
like to feel like you want to get out there but we do live in New England so | appreciate all their hard work.

Alderman Clemons

Thank you Madam President. So | wanted to mention the news that | think most of us know of the departure of Paul Shea
from Great American Downtown. | know Paul from actually before he was involved with that when he was a nurse at
Lowell General and | think he’s going back to that career. | wanted to thank him for all of his service that he has done for
Nashua. Nashua Downtown when | became an Alderman in 2008, it was a lot different than what it is now. We didn't
have a lot of the festivals and a lot of the activities that went on. There were not as nearly as many restaurants or stores
as there is now. A lot of that success has to do directly with Paul Shea and just the energy, and the effort that he put in,
and his creativity and forward thinking. He did it with a very small budget too. The city owes him a lot of debt and
gratitude and | just wanted to mention that. Tell him thank you for all of the service that he’s given this city and wish him
well in the future. Thank you.

Alderman Jette

Thank you Madam President. | want to thank my fellow Aldermen for voting for Resolution 22-002. It’s a small amount of
money that was allocated to pay for spraying services at the Joyce Park. | don’t think a lot of people know about Joyce
Park but Salmon Brook after it crosses under Main Street and under the Market Place Plaza comes out behind Hunt
Community, crosses Allds Street, and then makes it way out to the Merrimack River. That area from Allds Street kind of
east of Fifield Street along the brook on both sides of the brook all the way to the area that we just sold at the end of
Burke Street that the property that we own. It used to be part of Improved Machinery/Ingersoll Rand and owned by the
city for a short period of time. Now we've sold it but the brook ends up in a pond right in that area. Then it goes
underneath that area out and makes it way to the Merrimack River. So that area is a conservation property under the
management of the Conservation Commission. This summer we had a contract with a student conservation group that
went in and re-established the trail along the brook. There is some stairs that go down from Ingalls Street down to the
level of the brook and makes its way along the brook. It’s a very beautiful area. Poison Ivy have grown in there so it was
kind of dangerous for people to go there. Part of this project the Conservation Commission hired a company to spray to
get rid of the Poison Ivy. This amount of money that you approved tonight was the spraying job ended up being more
than they anticipated so they had to throw in a few extra dollars to do the project. That area is a jewel in the city that a lot

Board of Aldermen 02-08-2022 Page 15

of people don’t know about. It’s part of Alderman Caron’s Ward and now Alderman Cathey’s Ward. Once the winter is
over, | encourage people to make use of it. It’s a beautiful area right in the middle of the city and it’s one of the gems that
the city has.

On another note like all of you, I’ve received many, many e-mails about the mask issue primarily. | was saying to my wife
a lot of these e-mails there’s no address so | don’t — you know somebody was complaining that their Ward Alderman had
not responded to them. | said gee | don’t even know who this Ward Alderman might be because there’s no address
provided. To the public that might be listening, it's much more effective when you write an e-mail to the Aldermen if you
include your address so we know where you live. Are you part of our Ward or not? | Know it’s probably parochial of me to
say this but | pay more attention to e-mails | receive from people in my Ward. | don’t know if other people feel the same
way. Just a recommendation to people if you want your e-mail to have more of an impact, tell us who you are and where
you live so that we can respond appropriately. Thank you.

Alderman Lopez

(inaudible) what Alderman Jette said, | am elected as a Ward Alderman so | do attend to the needs of my constituents and
| generally will refer them to their Ward Alderman if their positions or needs for representations can also be served by that
advocate. So | also received a couple of e-mails. | had one over the weekend where a person e-mailed me just from a
Hotmail account and | said | need your name, and your number, and your address, and all that kind of stuff just so that |
can put this into context. They were like well the fact that | wrote an e-mail should suggest to you that it matters enough
to me to... was like okay but | still don’t’ know who you are. They responded basically you're an idiot. So | was like well
okay that’s been said before but at the same time, | don’t have any contact for it. As a Ward Alderman, | will put the
needs of my constituents first when | can figure out who they are. | trust the At-Large Aldermen to look at the whole city
perspective and | think if people have strong opinions about issues and maybe from other places like Hollis, Merrimack,
and whatever and they come to Nashua and they feel a sense of entitlement to be here, that’s fair. We'd like to know that
we have visitors who have strong opinions but they also have their own elected officials and they have a State-wide
officials. If you give us information, we may not necessarily 100 percent agree with you but we can at least send you in
the right direction so that you can find some satisfaction.

With regard to the comments about making motions in meetings and | understand we can essentially suspend the rules or
introduce things when we want to but | would just point out that if you don’t’ put it on the agenda, the public doesn’t know
that it’s going to be on the agenda. We may inadvertently may rob people of the opportunity to provide public comment
on the issue. So typically we are careful about how we expedite things when there’s an emergency versus when there is
not necessarily a life threatening emergency or risk to people making sure that both sides have the opportunity to know
what’s going to be discussed and have the opportunity to present their opinions. That’s just something | wanted to make
note of.

| had a questions for Attorney Bolton regarding the non-public sessions. As | understood it, the communication we
received was an alert that a vendor was expressing his concern. | did not get elected as a judge, jury, or whatever so it
was just a communication to the effect of the vendor who identified himself was reporting that a member of the public had
communicated with them. If we take that in a non-public session in order to more fairly vet it, can we invite the member of
the public that’s participating? Do we have to invite the other member of the public who’s communicating with us? Do we
have to host like a fight? How does that work?

Steve Bolton, Corporation Counsel

You may do things. You're not required to do those things.

Alderman Lopez

Okay. | have questions about changing policies and procedures. It just doesn’t seem like things we happen to have
every day. | think it was noted by Alderman Cathey. | didn’t see a smoking gun that now a crime was documented in our
public records. It’s just a concern that was raised by a vendor that we should leave it to the police to investigate so that
they can figure out what both sides are as is their role.

We have reference to that the mask mandate being unenforceable. | did speak to Deputy Rourke about that. We’ve had
some public comment and some public communications where individuals document places that they go to that don’t
enforce the mask mandate. | would just point out that the sign is part of the ordinance that a business is required to put
the sign on but we didn’t make the businesses responsible for enforcing the ordinance. If a member of the public is
concerned, they can call the police. The police will respond. They will document their response and they'll investigate the
situation and intervene if necessary. | would also point out though to have reasonable expectations for the police because
we can report fireworks as a city ordinance but by the time anybody gets on the scene, the fireworks have already flung

Board of Aldermen 02-08-2022 Page 16

into the air. We can report loud vehicles as a breach of the city’s noise ordinance but those are difficult to investigate.
Typically repeat offenders or obvious issues can be examined. That’s a reasonable approach for the expectation for the
police to have but when it comes to the masking ordinance, people are coming in and out and the individual whose
committed the offense is changing regularly then we can’t expect the police to be fining or citing every single person who
is violating the mask mandate. | think we intentionally left it as an ordinance that was not specifically defined as a fine or
had a process for warnings because it’s an ordinance written for people who respect the law and respect the City of
Nashua. People who don’t, won't. There are some battles that we can fight and there are some battles that we will be
more successful on by relying on people’s good ethics and good behavior.

| did also want to ask Alderman Thibeault. He said that there were weekly meetings but with the Board of Health to
consult with regarding healthcare advice. Since the Board of Health meets monthly, did you mean the Department of
Health?

Alderman Thibeault

What | was told by the coach that she meets with our personal one once a week. Now | don’t know if it’s a personal
meeting. She calls Director Bagley. I’m not exactly sure but it’s obviously being told...

Alderman Lopez

The Board of Health as an entity is the three appointed doctors that...

Alderman Thibeault

Probably means just Director Bagley if | had a guess.

Alderman Lopez

Okay then that’s the department. | just wanted to make sure because the doctors are very careful about not meeting
collectively unless it’s a formal meeting and capacity. They won't even talk to each other over e-mail.

Finally with regards to snow plowing and clearing streets, The State of New Hampshire doesn’t require any private
citizens or entities to clear sidewalks which is a problem particularly in Ward 4 where there’s a lot of sidewalks and a lot of
individuals who have trouble navigating sidewalks and may have difficulty clearing their snow. So | host a contest called
“Golden Shovel”. | believe Alderman Klee has a variant of it as well where people in Ward 4 are encouraged to take
pictures of themselves shoveling the sidewalk in front of their street and to also clear out any fire hydrants that may be
nearby. Each picture that they take of themselves doing this one per storm gets counted towards a score at the end of
the snow season and then the public votes on who receives a bounty for it. So it’s called “A Golden Shovel Competition”.
It’s a quarter of my aldermanic stipend. It encourages people to interact with each other, to encourage each other to
clear, and snow plow, and be civically minded. It’s not a good solution but it’s not the worst solution. So | wanted to put it
out there and anybody in Ward 4 who is interested in participating in the Golden Shovel, you can contact me or you can
check out the group Ward for 4 which is community based for people in Ward 4. Thank you.

Alderman Moran

| guess Ill say something to extend the meeting as long as possible. | just wanted to make a general comment essentially
regarding my distinguished colleague from Ward 8. There’s always going to be provocateurs on Facebook. They don’t
generally represent the majority of the people in Nashua or anywhere else. Quite frankly in my profession as a therapist, |
see a lot of very insecure people make very provocative statements when they don’t get their way. We can’t allow
ourselves to be dragged down into that. That’s why | try to avoid it.

Alderman Klee

Thank you Madam Chair. First I'd like to say I’m quite excited that the Personnel Committee will be interviewing Mr.
Sullivan. He’s been my go-to person since Sarah left when | have many questions on zoning, and planning, and so on.
He’s given me quite the education and | truly appreciate that. So | look forward to him taking on that role.

I'd also like to make comment about the e-mails that we’ve gotten from the mask mandate. While we've gotten a lot,
we've also gotten a lot from a single person who has forwarded many e-mails, which makes it a little bit more difficult to —
especially if they don’t have the addresses and so on. | think individuals should be sending their own e-mails rather than
seeing that same person’s name coming up that’s been forwarding e-mails. It gives more validity to it and so on.

DocuSign Envelope ID: 6BE73965-BAEF-4791 -B930-DABA9714DC55

‘@ DARKTRACE

DARKTRACE MASTER CUSTOMER AGREEMENT
IMPORTANT - READ CAREFULLY:

Please read the following legally binding Darktrace Master Customer Agreement (“Agreement”) between Darktrace Limited
(“Darktrace”) and the person or entity that has been granted rights under this Agreement (“Customer”) carefully. THIS
AGREEMENT WILL APPLY TO ANY QUOTE, PRODUCT ORDER FORM, ORDER ACKNOWLEDGEMENT, AND INVOICE, AND ANY SALE,
LICENCE, OR DELIVERY OF ANY APPLIANCES OR SERVICES BY DARKTRACE. By selecting the ‘accept’ option, installing or otherwise
accessing or using the Offering (as defined herein), Customer acknowledges that Customer has read, understands and agrees to
be bound by the terms and conditions of this Agreement. Where a reseller, service provider, consultant, contractor or other
permitted third party downloads, installs or otherwise uses the Appliance on Customer’s behalf, such party will be deemed to
be Customer’s agent and Customer will be deemed to have accepted all of the terms and conditions of this Agreement as if
Customer had directly downloaded, installed or used the Appliance.

If Customer does not agree with the terms and conditions of this Agreement, Customer is not authorised to install the Appliance
or otherwise use the Offering for any purpose whatsoever. If Customer returns the unused Appliance and all accompanying
items in their original condition and packaging within twenty-one (21) calendar days of delivery by Darktrace, together with proof
of purchase, Customer may receive a full refund of any Fees paid.

Darktrace and Customer may be collectively referred to as the “Parties” or individually as a “Party”.
RECITALS

Whereas, Darktrace is the supplier of the Offering that is more fully described in the applicable quotation, ordering document,
or commercial terms schedule provided by Darktrace or its authorised reseller, as applicable, and accepted by Darktrace, which
identifies the Appliances and any Services ordered by Customer from Darktrace or its authorised reseller, as applicable, the term,
the respective quantities, the applicable fees, together with any other specifications or requirements and any other restrictions
(if any) (“Product Order Form”).

Whereas, Customer is interested in using the Offering for its internal use and Darktrace has agreed to Customer’s use of the
Offering on the terms of this Agreement.

Now therefore, in consideration of the mutual covenants and the payment of Fees described herein, the Parties agree as follows:
1. DEFINITIONS

Certain capitalised terms used but not defined herein are as set forth in Appendix 1 to this Agreement.

2. | EVALUATIONS AND BETA TESTING

The following terms in this Clause 2 apply to a Darktrace proof of value or technical preview of the Offering.

2.1. If Darktrace permits Customer to conduct a proof of value of any commercially-available Offering (the “Evaluation”), Customer
shall be granted a non-exclusive, non-transferable, non-sublicensable licence to use the Offering free of charge for evaluation
purposes only for a maximum of four (4) weeks, or such other duration as specified by Darktrace in writing at its sole discretion
(the “Evaluation Period”). Except for the foregoing, Darktrace does not grant Customer any rights, implied or otherwise in or
to the Offering in respect of an Evaluation. Customer must keep the Appliance free from liens, will be responsible for any
damage to such Appliance during the Evaluation Period (reasonable wear and tear excepted) and will carry insurance coverage
(all risks) in an amount equal to the full replacement value of the Appliance. On the expiry of the Evaluation Period, and unless
the Parties agree to a subsequent purchase of the Offering, Customer shall return the Appliance to Darktrace securely and
properly packaged, with carriage (and insurance at Customer’s option) and this Agreement will terminate.

2.2. If Darktrace provides Customer with a new product or new version of the Offering for technical preview or beta testing purposes
(a “Preview Product”), Customer may use the Preview Product for evaluation purposes, in a non-production test environment
only, for the period specified by Darktrace (the “Test Period”). Customer will test the Preview Product in accordance with
any conditions specified in the readme file for the software or any accompanying Documentation and will gather and report
test data, feedback, comments and suggestions to Darktrace. Customer’s right to use the Preview Product will terminate upon
expiry of the Test Period. Darktrace does not warrant that it will release a commercial version of the Preview Product, or that
a commercial version will contain the same or similar features as the Preview Product.

V09.12.2020 MCA SHRINKWRAP 1

Board of Aldermen 02-08-2022 Page 17

Relative to Public Works, | think they've been doing a great job. Yes, | get the same comments about my street hasn’t
been done, or a sidewalk hasn’t been taken care of, and so on. Today I’m driving down Manchester Street on my way to
an 8 o'clock meeting this morning. | did see some kids trying to avoid the sidewalks on Manchester Street because they
were still a little slippery and icy but there’s limitations that our Public Works people have. They're doing the best job that
they possibly can and they do get out there, especially these heavy...for citizens if they go on to Public Works, they can
see which sidewalks do in fact get plowed what are part of the sidewalks that are plowed. Most of them are like right
around schools and so on for the safety of children that are walking. | can tell you in French Hill we have — pardon my
language here — but sidewalks from hell where we have people steps that go into the sidewalks. We have fire hydrants,
we have — so they can’t use the snow plow type things. They can’t get in there so they have to do them by hand. By the
time they can get to them, most of the time they’re icy and so on. | do ask people to be patient and if you are able body
and you do have a sidewalk in front of you, consider helping out and doing it. There is no requirement. I’m not telling
anybody to do it but if you’re able body and you can do it, perhaps you could just extend at least in front of your sidewalk
that’s much less and a little bit safer for the children.

Lastly, I’d like to thank my wonderful Ward 3. They have been sending me dinners and extending some very kind words
and so on for some of the things that I’ve been going through. You all may think you have the best Ward but you don't.
It's Ward 3. Just want to put it out there. Thank you so much.

Alderman Sullivan

Thank you Madam President. | wanted to speak about just the form and the flow of the meeting tonight. Being new and |
still understand that I’m learning a lot and | still consider myself very much an outsider to the rules in how we do things
and how we build agendas. | think a common misconception in life is that people like surprise parties. Personally | don't
like surprise parties, especially how they happen sometimes. Being an outsider as | still feel as though | am, there seems
to be an us versus them to tone to what happened. | understand that there are rules and procedures that | will learn about
but | was just wondering and | would like to request that should we be faced with something like that again that we handle
it differently. That’s all my ask. | appreciate it. Thank you.

Alderman O’Brien

Thank you Madam President. First I’d like to thank Alderman Clemons mentioning Paul Shea. I'll tell you something, that
guy — | think when he was interviewed for the job or in that particular process, | remember our old friend Alderman
McCarthy he was out throwing snowballs and stuff like that they said. Here’s the perfect guy for the job. He has done
well and thank you for mentioning him, although | look forward to working with him as a liaison and a Board of Public
Works Committee. | think he'll fit in nicely there too.

The other thing I’d just like to mention is like the BPW, | think they did a pretty good job. The people have got to
understand. Coming from the Fire Department, people used to say geez you know what the heck. We used to look at it
and say well you know right now we have too many firemen, then the building catches fire, and we don’t have enough.
The same thing is true with snowfall. We never ask in the summer how much rain we’re going to get. We just want to
know if it rains. Unfortunately in the wintertime we make meteorologists put how many inches it is. BPW you take the ice.
If anyone wants to complain, come look at my driveway. | didn’t even bother touching it. | can’t. | think they did a good
job the best that they can, and the long hours, and you’ve got to take into account there are DOT standards that can only
be in the truck so long. So you have to take the whole mix together. They do get to it and they do a fair job.

The last thing Madam President if | may. Just a little bit of house cleaning. | see there is issues coming up before the
Infrastructure Committee. We're very happy to have them. When it comes to different types of traffic stops signs, right
turns, left turns, all those different things, | consider it the responsibility of the author of the legislation to contact
Engineering. Come see me. I'll direct you to the right thing but do the homework So we can get it started so when it
comes to the Board, we know already — we read the reports and everything else. Case in point, the stop sign might sound
good to one particular person but then there’s 30 people in the neighborhood that hate it. To avoid all that, this is why we
do that. If you could do that and if there’s any questions in the future, please come see me and we'll help you direct
through it. Thank you.

President Wilshire

Thank you. I, too, would like to take a moment to thank Paul Shea for the vibrancy he’s brought to our downtown. Paul is
a dynamic person. He did a really good job downtown bringing in all kinds of different activities for people. | really think
he did a great job for us. I’m also happy for him and for everyone else that he is going into the field that he’s been trained
in and that’s being a nurse. Don’t we need nurses now more than ever? It’s kind of bitter sweet. We're losing him but
we’re not really losing him. He’s going off to do a job that we all need at some point.

Board of Aldermen 02-08-2022 Page 18

Committee announcements:

Alderman O’Brien

As the President of the Board has said, Infrastructure is coming up. This will be our first one of the year so I’m going to
have to talk to the Administrative Assistant. We'll get the communication out to you but generally it’s the week of the 21°
of the month, correct? So we'll get that. Therefore those people that got stuff on the agenda if they could do their
homework that would be perfect. Thank you.

Alderman Lopez

There’s a meeting of the Human Affairs Committee on Thursday, February 17. Normally it’s on Mondays but that would
have been Valentine’s Day and having a Human Affairs Committee on Valentine’s Day was a little too on the nose so we
moved it.

Alderman Cathey

| just have a response to Alderman O’Brien. Lauren originally reached out to me regarding that Adventure Way right turn.
| immediately requested information of a traffic study before | would sponsor the legislation. She was kind enough to send
that information to me. So I'll be forwarding that to the Infrastructure Committee so you guys can take a look at it.

Steve Bolton, Corporation Counsel

No. That would be a violation of the law. Bring it to the meeting, pass it out, discuss it at the meeting.

Alderman Cathey

Thank you.

Alderwoman Kelly

| actually was just going to put Alderman Dowd in the hot seat and ask when he might have our budget meetings for the
2023 budget.

Alderman Dowd

FY23. | had a discussion with the Mayor. The Mayor is going to be putting out the guidance for the different departments
soon. That sort of kicks off the timing of the meetings. So I’ve already talked to Donna. We have all the meetings set.
We just have to plug in dates and we're going to do that as soon as we know where we’re at with the departments. There
will be more coming out. I'll give you more information about the budget season on the 28* at the regular Budget
meeting.

Alderwoman Kelly

Thank you Alderman Dowd.

Alderwoman Timmons

The Board of Health is speaking tomorrow at 12:30 via Zoom. The link is on the website. Thank you.

NON-PUBLIC SESSION — None

ADJOURNMENT

MOTION BY ALDERMAN O’BRIEN THAT THE FEBRUARY 8, 2022, MEETING OF THE BOARD OF ALDERMEN BE
ADJOURNED

MOTION CARRIED

The meeting was declared adjourned at 8:49 p.m.

Attest: Susan K. Lovering, City Clerk

fen THE CITY OF NASHUA she Gave Ci

Administrative Services Division

To: President Lori Wilshire
Board of Aldermen

Cc: Mayor Jim Donchess
From: Kim Kleiner, Director of Administrative Services

Date: February 8. 2022

Subject: Assessing Project with Inception Technologies

On Sunday, February 6, 2022, | received the attached communication from Ray Feoli,
President of Inception Technologies. | iook forward to addressing the Board of
Aldermen this evening to provide a brief update of the project and answer any

questions regarding this communication.

229 Main Street > Nashua, New Hampshire 03060 + Phone (603) 589-3020

*

Kteiner, Kimberly

From: Raymond Feoli <rfeoli@inceptiontech.com>
Sent: Sunday, February 6, 2022 9:36 AM

To: Kleiner, Kimberly

Subject: Laura Ortolano

Importance: High

CAUTFION: This email came from outside of the organization. Do not click links/open attachments if source is
unknown.

To the Board of Alderman,

My name is Raymond Feoli, President of Inception Technologies. My company has provided the City with document
scanning services for the Assessors records. | am writing to the Board after having conversation with Kim Kleiner
today. It has come to my attention that | have been deceived by individual, Laura Ortolano, who portrayed herself as
city employee to me on thre different occasions.

My first conversation was approximately a month ago. Ms. Ortolano cailed my company and had left a voicemail asking
for an update on the project regarding the PO Number 158909. | promptly returned her phone call thinking she was a
city employee. She explained that based on the invoices the City had there was approximately $22K left on the existing
PO, | had explained to her that had just finished a batch and was billing another $12K against the PO. She had also
asked about when documents were going to be returned and i told her that we were scheduled to drop off a batch and
pick up another batch. During that conversation, she had mentioned that she would make sure payment was expedited
On any open invoices. | told her we just sent the invoice so it was no hurry on that.

This past Friday | received a voicemail from Ms. Ortolano which | forwarded to Kim Kleiner after speaking with Ms.
Ortolano and finding out about this person from Kim. | called her back thinking she was with the city and we had just
invoiced another batch. Getting close to the original PO amount, | thought she was just syncing up with my company to
make sure we were on track with the PO and boxes. She asked several questions about accessing the documents and
the public having access to those records. She explained that while my company had the documents, she stated “we
don’t have access to those files. When can we get those files back?” | corrected her and said well you may not have
access to the physical records, what we have scanned was searchable and could be emailed or printed by finding the
records in the DocuWare system. | said to her thinking she was an employee “I don’t know if a login has been created
for you or if you are able to have access to those records in the assessors database, but if you don’t, then someone in
the assessors department could provide those files.” | went on to explain that we had picked up a batch of
approximately 80 boxes and due to the remainder on the PO, we had broken that big batch into smaller batches to avoid
exceeding the original PO amount. |! did mention that | had just quoted the City on the remainder of the boxes. She
thanked me ended the conversation.

She called back a little while later on my cell phone. During this conversation she asked me about the files left to scan. |
had explained that | did 2 quotes for the Assessors department. One quote was for the boxes we had sitting in our
warehouse that would most likely not fit under the existing PO. That was approximately 55 boxes. | then mentioned
that | had donea separate quote for 98 boxes that the department has ready to go once the approval or PO was

cut. She passed a comment implying that she was going to help push that along and would let me know when she sees
it. | said thank you and we hung up the phone.

Its important to note that any document scanning project is an estimate on the volumes of paper. When we originally
did the inspection with Bruce Codagone, we estimated that the City had approximately 1.2 million pages which we felt

1

A regular meeting of the Board of Aldermen was held Tuesday, May 24, 2022, at 7:30 p.m. in the aldermanic chamber
and via Zoom teleconference which meeting link can be found on the agenda and on the City’s website calendar.

President Lori Wilshire presided; City Clerk Susan Lovering recorded.
Prayer was offered by City Clerk Susan Lovering; Alderman Ernest A. Jette led in the Pledge to the Flag.
Let’s start the meeting by taking a roll call attendance. If you are participating via Zoom, please state your presence, reason

for not attending the meeting in person, and whether there is anyone in the room with you during this meeting, which is
required under the Right-To-Know Law.

The roll call was taken with 14 members of the Board of Aldermen present: Alderman O’Brien, Alderman Sullivan,
Alderman Klee, Alderman Moran, Alderman Lopez, Alderman Jette, Alderman Clemons, Alderwoman Kelly, Alderman
Comeau, Alderman Dowd, Alderman Gouveia, Alderman Cathey, Alderman Thibeault, Alderman Wilshire.
Alderwoman Timmons was recorded absent.

Corporation Counsel Steve Bolton and Tim Cummings, Economic Development Director were also in attendance.

REMARKS BY TIM CUMMINGS, ECONOMIC DEVELOPMENT DIRECTOR

RECOGNITION PERIOD — None

READING MINUTES OF PREVIOUS MEETINGS

There being no objection, President Wilshire declared the minutes of the Special and regular Board of Aldermen
meetings of the April 11 and April 12, 2022 be accepted, placed on file, and the reading suspended.

COMMUNICATIONS REQUIRING ONLY PROCEDURAL ACTIONS AND WRITTEN REPORTS
FROM LIAISONS

From: Matt Sullivan, Community Development Director

Re: Referral from the Board of Aldermen on proposed O-22-011 — Amending the Zoning Map by Rezoning Land
Situated North and South of Lake Street and West of Pine Street from Local Business (LB) to Local Business with
Mixed Use Overlay District (LB/MU)

There being no objection, President Wilshire accepted the communication and placed it on file.

From: Larry D. Goodhue, Chief Executive Officer of Pennichuck
Re: Pennichuck Corporation — Request for Approval to Renew and Extend its Line of Credit with TD Bank, N.A.

There being no objection, President Wilshire accepted the communication as read and referred it to the
Pennichuck Water Special Committee.

PERIOD FOR PUBLIC COMMENT RELATIVE TO ITEMS EXPECTED TO BE ACTED UPON THIS EVENING

COMMUNICATIONS REQUIRING FINAL APPROVAL

From: Jeffrey L. Snow, Superintendent of The Edgewood Cemetery
Re: Request for Joint Convention with The Edgewood Cemetery Board of Trustees

There being no objection, President Wilshire accepted the communication, placed it on file, and scheduled a Joint
Convention with The Edgewood Cemetery Board of Trustees for Tuesday, June 14, 2022, at 7:30 p.m. in the
Aldermanic Chamber.

From: Mayor Jim Donchess
Re: Multi-Year Contract Award — Public Access Television Operations & Management

MOTION BY ALDERMAN JETTE TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT FOR THE
MANAGEMENT, OPERATION AND COORDINATION OF THE CTV STUDIO AND CHANNEL 96 TO BRBTYV, LLC, IN
AN AMOUNT NOT TO EXCEED $506,800 FOR A THREE YEAR TOTAL. FUNDING THROUGH DEPARTMENT:

Board of Aldermen 05-24-2022 Page 2

COMMUNITY TELEVISION; FUND: 55699 OTHER CONTRACTED SERVICES/PEG ACCESS CHANNELS SPECIAL
REVENUE FUND
MOTION CARRIED

From: Mayor Jim Donchess
Re: Multi-Year Contract Award - Generator Maintenance for the Energy Recovery Facility

MOTION BY ALDERMAN KLEE TO APPROVE THE ENERGY RECOVERY GENERATOR 3-YEAR MAINTENANCE
CONTRACT WITH SOUTHWORTH-MILTON, INC. (MILTON CAT) OF MILFORD, MA, IN AN AMOUNT NOT TO
EXCEED $277,014.06. FUNDING WILL BE THROUGH DEPARTMENT: 169 WASTEWATER; FUND:
WASTEWATER; ACCOUNT CLASSIFCIATION: 54 PROPERTY SERVICES.

MOTION CARRIED

From: Mayor Jim Donchess
Re: Multi-Year Contract Award - Engineering Consulting at the Nashua Landfill

MOTION BY ALDERMAN COMEAU TO APPROVE A THREE YEAR CONTRACT FOR GENERAL ENGINEERING
SERVICES FOR THE CITY OF NASHUA’S LANDFILLS COVERING FY23 — FY25 AT AN ANNUAL COST NOT TO
EXCEED $220,000 TO SANBORN HEAD & ASSOCIATES OF CONCORD, NH, PENDING APPROVAL OF THE FY23
OPERATING BUDGET. THE TERM OF THIS CONTRACT WILL BE FROM JULY 1, 2022 THROUGH JUNE 30, 2025.
FUNDING WILL BE THROUGH: DEPARTMENT: 168 SOLID WASTE; FUND: SOLID WASTE; ACCOUNT
CLASSIFICATION: 53 PROFESSIONAL AND TECHNICAL SERVICES

MOTION CARRIED

From: Mayor Jim Donchess
Re: Multi-Year Contract Award — Cybersecurity Software License & Maintenance

MOTION BY ALDERMAN GOUVEIA TO APPROVE, PLACE ON FILE, AND AWARD THE FOUR-YEAR CONTRACT
FOR THE NEXT COMPONENT TO ENHANCE THE CITY’S CYPBERSECUIRTY ARSENAL TO CONTINENTAL
RESOURCES, INC. IN AN AMOUNT NOT TO EXCEED $282,054. FUNDING WILL BE THROUGH: DEPARTMENT:
122 INFORMATION TECHNOLGY; FUND: 54407 SOFTWARE MAINTENANCE - $270,302 AND 71228 COMPUTER
SOFTWARE - $11,752/GENERAL FUND

MOTION CARRIED

From: Tim Cummings, Economic Development Director
Re: ARPA Funding Framework

There being no objection, President Wilshire accepted the communication as read and referred it to the Human
Affairs Committee.

PETITIONS - None

NOMINATIONS, APPOINTMENTS AND ELECTIONS

Appointments by the Mayor

Nashua Arts Commission

Joseph Olefirowicz Term to Expire: May 31, 2025
35 Newbury Street
Nashua, NH 03060

Deanna Hoying Term to Expire: May 31, 2025
361 Whitford Street
Manchester, NH 03104

Lauren Spira-Savett Term to Expire: May 31, 2025
39 Coburn Avenue
Nashua, NH 03063

Cultural Connections Committee