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S\ THE CITY OF NASHUA “the Gate Cty"

Financial Servicer

Purchasing Department

February 25, 2016
Memo #16-109

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: 2016 PAVING PROGRAM (VALUE: $2,677,902)
DEPARTMENT: 161 STREET; FUND: GENERAL
ACTIVITY: PAVING
DEPARTMENT: 161 STREET; FUND: TRUST
ACCOUNT CATEGORY; 54 PROPERTY SERVICES
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER
ACTIVITIES: SEWER STRUCTURES AND SEWER REHAB

Please see the attached communication from Steven Dookran, P.E., City Engineer, dated February 29,
2016 for information related to this purchase.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. All supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.
The City Engineer, Board of Public Works (February 29, 2016) and the Purchasing Department
recommend the award of this contract to Brox Industries, Inc of Dracut, MA in an amount of

$2,627,902.

Respectfully,

Dan Kooken
Purchasing Manager

Ce: S Dookran L Fauteux

229 Main Street e Nashua, New Hampshire 03061 « Phone (603) 589-3330 » Fax (603) 589-3344

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen
From: Jim Donchess
Date: 3/8/16

Re: Contract Award for Biosolids Disposal

Pursuant to NRO § 5-74 (B), which states that a contract that extends from the current fiscal year into:
succeeding fiscal year(s) in which no funds have been appropriated nor otherwise designated for this
purpose shall be approved by the full Board of Aldermen before the contract shall become binding on the
City.

Pursuant to NRO § 5-90 (E) which states that approval by the Finance Committee of a contract award in
excess Of $1,000,000 shall be submitted to the full Board of Aldermen at its next regularly scheduled
meeting for final approval prior to award of the contract, please consider the following.

The Finance Committee approved the purchase of the below referenced contract at their March 2, 2016
meeting. | am requesting the concurrence and approval of the full Board of Aldermen for the award of the
following contract:

Biosolids Disposal Contract — Attached please find Purchasing Manager's Memo # 16-111 regarding this
contract.

229 Main Street + PO Box 2019 * Nashua, New Hampshire 03061-2019
603.589.3260 + fax 603.594.3450 * NashuaMayor@NashuaNH.gov
www.NashuaNH.gov

3) THE CITY OF NASHUA “The Gate City"

Financial Services

Purchasing Department

February 25, 2016
Memo #16-111

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: BIOSOLIDS DISPOSAL CONTRACT (VALUE: $1,215,000)
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER
ACCOUNT CLASSIFICATION: 54 PROPERTY SERVICES

Please see the attached communication from David Simmons, Wastewater Department Superintendent
dated February 29, 2016 for the information related to this purchase.

Pursuant to § 5-78 Major purchases (greater than $10,000) A. Ail supplies and contractual services,
except as otherwise provided herein, when the estimated cost thereof shall exceed $10,000 shall be
purchased by formal, written contract from the lowest responsible bidder, after due notice inviting bids.
The Wastewater Plant Engineer, Board of Public Works (February 29, 2016) and the Purchasing

Department recommend the award of this three (3) year contract in the amount of $1,212,030 to Casella
Organics of Concord, NH.

Respectfully,

Dan Kooken
Purchasing Manager

Ce: D Simmons L Fauteux

229 Main Street « Nashua, New Hampshire 03061 © Phone (603) 589-3330 e Fax (603) 589-3344

Board of Aldermen

City of Nashua
229 Main Street Brian S. McCarthy
Nashua, NH 03061-2019 President, Board of Aldermen

(603) 589-3030

TO: Board of Aidermen

FROM: Brian S. McCarthy, President, Board of Aldermen

DATE: March 4, 2016

SUBJ: Resolution R-16-007, Relative to the Acceptance and Appropriation of $40,000
From the State of New Hampshire Department of Heaith and Human Services

Into Public Health and Community Services Grant Activity “FY2016 and FY2017
Climate and Health Adaptation Plan (CHAP)”

Attached please find additional information regarding the above-referenced resolution received from
Patricia Crooker, Public Health Preparedness Coordinator for the City of Nashua.

Thank you.

isl

attachment

Clarification to Nashua Board of Aldermen
R-16-007: Relative to FY 2016 and FY 2017 Climate and Health Adaptation Plan (CHAP)

Grant Title: Building Resilience against Climate Effects & Severe Weather

Purpose of Grant Initiative
To develop a Climate and Health Adaptation Plan for the Greater Nashua Public Health Region and

implement an evidenced-based intervention to address a top-priority health impact/burden related to
weather/climate vulnerability aimed at improving public health at the population level. We intend to
enter into subcontract with the Nashua Regional Planning Commission for this project.

Final Product/Result
*« Climate Change and Adaptation Plan for the Greater Nashua Public Health Region
o Identification of top 3-5 health impacts related to weather vulnerability/climate change
within the region
° Identification of an evidence-based intervention to implement at the community level designed to
address the chosen priority health impact/burden identified in the planning phase
e Implement the chose evidence-based intervention
o Track progress and measure outcomes

Eligibility Criteria

Only vendors currently funded by the DHHS to provide RPHN services in New Hampshire were eligible to

apply for these grant funds.

e “This criterion is applied in order to continue to implement NH DHHS’s goal of strengthening
capacity and coordination among public health system partners to deliver essential public health
services.” — NH DHHS

e DHHS intends to continue to use this eligibility criterion for any future funding available for public
health initiatives.

Funding Source

© 100% federal funds from the US Department of Health and Human Services, Centers for Disease Control and
Prevention.

e The Climate Change grant is the 3 amendment to the Regional Public Health Network Services
(RPHN) contract, which includes the Public Health Emergency Preparedness, Substance Misuse
Prevention, and Substance Use Disorder Continuum of Care programs.

e Pursuant to the General Provisions of the Regional Public Health Network Services contract (Paragraph 18)
the State may modify the scope of work and the payment schedule of the contract by written agreement of
the parties.

Benefit to Greater Nashua Public Health Region

The Greater Nashua Public Health Region would greatly benefit from the identification of priority
climate and health impacts/burdens and development a CHAP because the process itself would educate
and engage community partners and community members in discussion and education about the effects
of climate change on health and the interventions that may prove successful in mitigating the negative
effects. By implementing an evidence-based intervention designed to address one of the priority
impact/burden in order to improve public health at the population level, we are providing an
opportunity to effect system-level change to increase the overall health of the region. These activities
directly align with a number of the Essential Public Health Services. The strong relationships and
collaboration between PHAC partner organizations will provide a fertile environment from which we can
gather information about the effects of climate related impacts and plant the seeds that will lead to the
successful implementation of our chosen strategy.

Outcome

Specific

Measureable

Achievable

Realistic

Time-Bound

Increased resources to
benefit populations
vulnerable to the priority

Development of educational
materials such as postcards,
fliers, posters, and/or maps.

Number of outreach
materials developed.

NRPC staff has a proven
record of developing
extremely engaging and

This effort can easily
be accommodated
into the project

All education
materials will be
developed in the

climate and health impact. creative marketing and scope. winter and spring
outreach pieces. of 2017.
Increased awareness of the | Creation of a handout of Number of regional NRPC staff can easily Many of the This will be
priority climate and health social media tags and links contacts the handout is | create content from the regional contacts developed in the
impact in the region. appropriate for use on distributed to. educational materials to use social media Spring of 2017.

Facebook and Twitter.

be used in social media.

and are looking for
content.

Increased access to

Distribution of outreach

Number of regional

NRPC staff will work with

Project staff has

This will occur in the

information regarding the materials to regional contacts the materials the NRPHN to distribute contact information | Summer of 2012.
priority climate and health contacts including the PHAC, | distributed to. all education materials to | and solid working
impact in the region. public health, emergency our contacts throughout relationships with
responders, health and the region. these groups.
welfare offices/managers
and planners.
Increased collaboration Organize a meeting in Spring | The total number of It is a relatively little time | Project staff has This can be

between the PHAC, public
health, emergency
responders, health and
welfare offices and
managers as well as
planners in the region.

of 2017 to bring these
groups together for
networking purposes and to
assist in the implementation
of the intervention program.
Develop and distribute a list
of regional contacts and
meeting attendees.

meeting attendees.

and effort commitment
from the invited groups.

solid working
relationships with
these groups and
should be successful
in bringing this
group together.

achieved in the
Spring of 2017,
within the project
schedule.

Improved municipal
capacity to understand and
address the priority climate
and health impact.

Through the distribution of
education materials and
social media posts local
municipalities will be
educated on the topic and

| ways to address it.

All 13 municipalities in
the region will receive
the materials.

NRPC staff will work with
the NRPHN to distribute
all education materials to
each of the 13 regional
communities.

Project staff has
contact information
and solid working
relationships with
these groups.

This will be
achieved in the
spring and summer
of 2017.

A regular meeting of the Board of Aldermen was held Tuesday, February 23, 2016, at 7:30 p.m. in the
Aldermanic Chamber.

President Brian S. McCarthy presided; City Clerk Patricia D. Piecuch recorded.

Prayer was offered by City Clerk Patricia D. Piecuch; Alderman-at-Large Michael B. O’Brien, Sr. led in the
Pledge to the Flag.

The roll call was taken with members of the Board of Aldermen present; Alderman-at-Large Lori Wilshire and
Alderman Mary Ann Melizzi-Golja were recorded absent.

Corporation Counsel Stephen M. Bennett was also present.

REMARKS BY THE MAYOR — None

RESPONSE TO REMARKS OF THE MAYOR — None

RECOGNITION PERIOD — None

READING MINUTES OF PREVIOUS MEETINGS AND PUBLIC HEARINGS

MOTION BY ALDERMAN MCGUINNESS THAT THE MINUTES OF THE BOARD OF ALDERMEN MEETINGS
OF FEBRUARY 10, AND FEBRUARY 16, 2016, AND THE PUBLIC HEARINGS CONDUCTED BY THE
HUMAN AFFAIRS COMMITTEE OF FEBRUARY 16, 2016, BE ACCEPTED, PLACED ON FILE, AND THE
READINGS SUSPENDED

MOTION CARRIED

COMMUNICATIONS

MOTION BY ALDERMAN DOWD THAT ALL COMMUNICATIONS BE READ BY TITLE ONLY
MOTION CARRIED

From: Marylou Blaisdell, Chair, Downtown Improvement Committee
Re: Downtown Improvement Committee — Final Budget for Surplus Downtown
Parking Funds Generated during Calendar Year 2014

MOTION BY ALDERMAN DOWD TO ACCEPT, PLACE ON FILE AND REFER TO THE BUDGET REVIEW
COMMITTEE
MOTION CARRIED

From: Larry D. Goodhue, Chief Executive Officer
Re: Pennichuck Subsidiaries — Request for Approval of Loans from the
New Hampshire Drinking Water Revolving Loan Fund Program

MOTION BY ALDERMAN MORIARTY TO ACCEPT, PLACE ON FILE AND REFER TO THE PENNICHUCK
WATER SPECIAL COMMITTEE
MOTION CARRIED

From: Larry D. Goodhue, Chief Executive Officer
Re: Pennichuck East Utility, Inc. - Request for Approval of Loan with CoBank, ACB

MOTION BY ALDERMAN MORIARTY TO ACCEPT, PLACE ON FILE AND REFER TO THE PENNICHUCK
WATER SPECIAL COMMITTEE
MOTION CARRIED

Board of Aldermen
February 23, 2016 Page 2

PERIOD FOR PUBLIC COMMENT RELATIVE TO ITEMS EXPECTED TO BE ACTED
UPON THIS EVENING

Mr. Jim Tollner, Police Commissioner, Nashua Police Department

This is about the police supervisor’s contract. When we look at the contract it’s always a tough pill for the
Board of Aldermen as we work on the financials for the city. | would like to take a moment to recognize the
work that the supervisors do in the Nashua Police Department. Like a lot of cities Nashua finds itself
addressing heightened aggression and dealing with a variety of issues. The science of policing has become
something with many moving parts and this dynamic has become something that our supervisors have
shouldered with great success. | would just ask that in recognition of this that you support the police
supervisor's contract this evening. Thank you very much.

Deputy Chief Michael Carignan, Nashua Police Department

I’m here tonight representing Andrew Lavoie who is on vacation and unable to attend. Chief Lavoie wanted to
be here tonight with me to show support for this contract which is in front of you involving the Nashua Police
supervisor’s in the city. I’ve been working on this contract for the last eight months. I’ve been working hard
with the team of supervisor's who have always recognized the need for fiscal responsibility and the limitations
placed on me to negotiate certain portions of this contract. | believe the contract represents their
professionalism, their accountability and their leadership in bringing about the highest possible standards for
every Nashua police officer which is something that | expect and you all deserve. The chief and | believe
strongly that we can work this contract into the FY ’17 guidelines that were presented to us last week. The
chief and | would both like to thank you for your support and you consideration.

Sergeant Keith Dillon, Nashua Police Department

| am also the President of the Nashua Police Supervisors Union. First | would like to thank you for your
consideration in this matter and secondly | would like to state that members of the union understand that
financial decisions are often difficult and the members of the union believe in fiscal responsibility as well and
that’s why we believe that this is a fair contract that is just on both sides. The union is comprised of dedicated
professionals who have over the years demonstrated their commitment to the safety and the welfare of the
residents of Nashua and to provide the highest level of service. The Nashua Police Department’s supervisor's
union also believes that this is one of the Board’s highest priorities as well. We believe this contract helps to
ensure that the City of Nashua will retain those qualified professionals and be able to continue to provide a
high level of safety and the protection of the future.

Mr. Bernie Cote, 22 Granley Street

| am here to talk about Charron Avenue which you people are intending to do and | don’t understand why. I’ve
lived in Nashua all of my life and | Know that I’m older than any one of you in here. It’s never been a problem
and | don’t know why you people want to get rid of that little jig about because it takes only about two or three
minutes to do it. You people are looking to spend over $1 million and lately that’s all that is being done in this
city is money, money, money. Well, what are we getting? We are getting nothing. Thank you.

PETITIONS — None

NOMINATIONS, APPOINTMENTS AND ELECTIONS

Joint Convention with the Board of Library Trustees

MOTION BY ALDERMAN CLEMONS THAT THE BOARD OF ALDERMEN MEET IN JOINT CONVENTION

WITH THE BOARD OF LIBRARY TRUSTEES FOR THE PURPOSE OF ELECTING A TRUSTEE
MOTION CARRIED

Board of Aldermen
February 23, 2016 Page 3

President McCarthy called for nominations.
Trustee Barrett nominated Holly Klump for a term to expire March 31, 2023.

MOTION BY ALDERMAN COOKSON TO CLOSE NOMINATIONS
MOTION CARRIED

A Viva Voce Roll Call vote was taken on the appointment of Holly Klump to the Board of Library Trustees for a
term to expire March 31, 2023, which resulted as follows:

Yea: Alderman Clemons, Alderman Deane, Alderman Cookson, 18
Alderman Dowd, Alderman Caron, Alderman Siegel,
Alderman Schoneman, Alderman McGuinness, Alderman LeBrun,
Alderman Moriarty, Alderman O’Brien, Alderman Lopez,
Alderman McCarthy, Trustee Arthur Barrett, Jr., Trustee Pauline Desautels,
Trustee Holly Klump, Trustee Linda LaFlame, Trustee David K. Pinsonneault

Nay: 0
MOTION CARRIED

President McCarthy declared Holly Klump duly appointed to the Board of Library Trustees for a term to expire
March 31, 2023.

Oath of Office administered by Corporation Counsel Stephen Bennett.

MOTION BY ALDERMAN CARON THAT THE CONVENTION NOW ARISE
MOTION CARRIED

Appointments by the Mayor

The following appointments by the Mayor were read into the record:

Cultural Connections Committee

Rafael Calderon (New Appointment) For a Term to Expire: February 28, 2018
394 Notre Dame Avenue
Manchester, NH 03102

Sylvia E. Gale (New Appointment) For a Term to Expire: February 28, 2018
4 Clergy Circle
Nashua, NH 03064

Deepa Mangalat (New Appointment) For a Term to Expire: February 28, 2019
18 Wild Rose Drive
Nashua, NH 03063

Director of Public Health
Bobbie Bagley (New Appointment) Indefinite Term at the Pleasure of the Mayor

17 Bunker Hill Drive
Londonderry, NH 03053

Board of Aldermen
February 23, 2016 Page 4

Downtown Improvement Committee
Simon Sarris (New Appointment) For a Term to Expire: December 13, 2016
23 Auburn Street
Nashua, NH 03064
MOTION BY ALDERMAN CLEMONS TO ACCEPT THE APPOINTMENTS BY THE MAYOR AS
READ AND REFER THEM TO THE PERSONNEL/ADMINISTRATIVE AFFAIRS COMMITTEE
MOTION CARRIED
REPORTS OF COMMITTEE

Budget Review Committee ...............ccccccccccccccccccccccceceeeeeeeeeeeeeeeeeeeeteees 02/18/16

There being no objection, President McCarthy declared the report of the February 18, 2016
Budget Review Committee accepted and placed on file.

Finance COMMittee........ 0... ccecccecccecccececucecececececeterevereeeceeecevereeererenenens 02/17/16

There being no objection, President McCarthy declared the report of the February 17, 2016
Finance Committee accepted and placed on file.

Human Affairs Committee 2.0.0.0... ce cecccecceeccceeeeeseeecseeeeeeeeaeeeaeeeaereaes 02/16/16

There being no objection, President McCarthy declared the report of the February 16, 2016
Human Affairs Committee accepted and placed on file.

Substandard Living Conditions Special Committee................. eee 02/11/16

There being no objection, President McCarthy declared the report of the February 11, 2016
Substandard Living Conditions Special Committee accepted and placed on file.

WRITTEN REPORTS FROM LIAISONS - None

CONFIRMATION OF MAYOR'S APPOINTMENTS — None

UNFINISHED BUSINESS — RESOLUTIONS

R-16-002
Endorsers: Alderman Richard A. Dowd
Alderman Benjamin M. Clemons
Alderwoman Mary Ann Melizzi-Golja
Alderman Tom Lopez
APPROVING THE COST ITEMS OF A COLLECTIVE BARGAINING AGREEMENT BETWEEN THE
NASHUA BOARD OF EDUCATION AND THE NASHUA TEACHERS’ UNION, LOCAL 1044, AFT,
AFL-CIO, UNIT B PARA-EDUCATORS FROM JULY 1, 2015, THROUGH JUNE 30, 2017, AND
AUTHORIZING RELATED TRANSFERS
Given its second reading;

President McCarthy

Before | ask for a motion | will point out that | will be recusing myself since my wife is covered by this
bargaining unit and Alderman O’Brien will as well for the same reason.