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Board Of Aldermen - Agenda - 5/24/2022 - P25

By dnadmin on Mon, 11/07/2022 - 07:42
Document Date
Thu, 05/19/2022 - 14:38
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 05/24/2022 - 00:00
Page Number
25
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__052420…

@\ THE CITY OF NASHUA foacee Gly

Adrrarustratve Services
Prachasing De partrre rtt

Addendum 2

RFP 0718-022322
Public Access Television Operation and Management

February 23, 2022
information included in this document becomes a part of the original RFP

If you are submitting a paper bid, please sign below to indicate receipt of this additional information and
include this page with your bid submittal. If you are submitting a proposal via Bid Express please be sure
to acknowledge the addendum on the website before submitting your proposal.

Addendum 2 is being issued to modify the contract with the initial RFP.
All other aspects of the original document remain the same.

Please sign and return this page with your submitted proposal. Failure to acknowledge the addendum will
result in the bid submittal being disqualified.

| acknowledge that Addendum 2 has been received and incorporated into bid submittal for RFP

0718-022322.

oS

—— TT -
Authorized Signature obert AATTES

) Lot /2032.
BRISTV, ULC

Name of Firm

Page Image
Board Of Aldermen - Agenda - 5/24/2022 - P25

Board Of Aldermen - Agenda - 5/24/2022 - P26

By dnadmin on Mon, 11/07/2022 - 07:42
Document Date
Thu, 05/19/2022 - 14:38
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 05/24/2022 - 00:00
Page Number
26
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__052420…

Certificate of Assertions

We, undersigned, do hereby asscrt that this proposal is submitted without any collusion with any
other person or entity submitting a proposal pursuant to this RFP;

That this proposal is submitted without any conflict of interest to the best of our knowledge and
we intend to comply and conform to the no conflict provisions of the RFP.

That this proposal, as noted in the footnotes regarding references, is submitted without the named
references having been offered or provided with any benefits, products, discounts or other in-
kind services or products in exchange tor providing a reference.

We have reviewed the 2™ addendum and have made a sample response identifying our
exceptions, objections and corrections with proposed terms to the sample/draft contract issued
via addendum 2/23/22 and incorporate them herein (see attached), We reserve the nght to make
exceptions, objections and corrections to any final proposed contract once said contract/proposed
agreement is presented to us.

Respectfully Submitted,
Date: February 24, 2022

~~ ee

Robert J. Bartid, / 7 orge W. Russell

Page Image
Board Of Aldermen - Agenda - 5/24/2022 - P26

Board Of Aldermen - Agenda - 5/24/2022 - P27

By dnadmin on Mon, 11/07/2022 - 07:42
Document Date
Thu, 05/19/2022 - 14:38
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 05/24/2022 - 00:00
Page Number
27
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__052420…

INTRODUCTION

Bartis Russcli Broadcasting TV, LLC (hereafter BRBTV) submits our proposal in response to

RFP 0718-022322, Public Television Opcrations and Maintenance Services dated 28 January,
2022 and Addendum | dated February 10, 2022 and Addendum 2 dated February 23, 2022.

Our proposal is fully responsive to the RFP.

BRBTV is a for-profit limited liability company registered in New Hampshire with a legal
address of 102 Amherst Street, Nashua, NH and was specifically created for this proposal/RFP
by Bob Bartis and George Russell, who also own and operate Bartis-Russell Broadcasting, LLC

(BRB) since Sept 2016.

The BRB entity operates WSMN radio since acquiring ownership of the station in March 2017.
Since that time, BRB has expanded their radio broadcasting footprint, created a new studio,
added an FM platform and has fully functioned as a self-funded, private radio station through the
pandemic including producing relevant and timely broadcasts surrounding, physical & mental
health, cconomy, politics, vetcrans' affairs, old time radio shows and quality and contemporary
music shows.

BRB TV, LLC was created as a separate legal entity from its affiliate BRB for the same rcason
Nashua’s Public Access Channel is contracted instead of being staffed by city employees like the
G- Channel! and the E-Channel, to limit mutual exposure to liability.

The strength for successfully managing and operating the city’s public access channel lies not in
corporate history, but in the breadth of expcriencc of those assigned to accomplish the job. We
offer a staff that is highly experienced in the radio and television broadcast industry:

* Our Project Manager is Mike Hemeon, who has 43 years of experience in management
and operations of commercial television and radio broadcasting.

= Our Engagement Manager is Bob Bartis, who has 7years experience in management and
operations of an AM and FM radio station, and 22 years as a licensed and practicing

attorney-at-law in New Hampshire

* Our Technical Services Manager is Gcorge Russell, who has 22 years experience in
management and operations of AM and FM radio stations, and is has reccived numcrous

broadcast awards.

This leadership team is backed up with cxperienced broadcast radio and television specialists.
We offer a diverse team, including two women, two Latinos, and two in their thirties.

We present in our proposal several innovative ideas. We also offer sevcral initiatives and options
which aim to greatly enhance viewership of Nashua’s Public Access Channel. These are NOT
included within the proposed 3-year contract price. Rather, they are listed in an appendix as
options and come with additional costs, some of which will be priced given markct rate and

Page Image
Board Of Aldermen - Agenda - 5/24/2022 - P27

Board Of Aldermen - Agenda - 5/24/2022 - P28

By dnadmin on Mon, 11/07/2022 - 07:42
Document Date
Thu, 05/19/2022 - 14:38
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 05/24/2022 - 00:00
Page Number
28
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__052420…

scope of work at the time we are ready to implement and bearing in mind what options the city
would like to select,

We priced each year of our proposal scparatcly, combincd to $506,800 for the projected 3-year
contract. We recognize that this represents an increase of about $35,000 per year over what is
currently paid to the P-Channel contractor, but quite reasonable given the enhanced operation we
propose to reach a significantly incrcased viewership.

Page Image
Board Of Aldermen - Agenda - 5/24/2022 - P28

Board Of Aldermen - Agenda - 5/24/2022 - P29

By dnadmin on Mon, 11/07/2022 - 07:42
Document Date
Thu, 05/19/2022 - 14:38
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 05/24/2022 - 00:00
Page Number
29
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__052420…

PART A. SCOPE OF WORK NARRATIVE

. Administration And Management

The Operation and Management of the Public Access Channel is not much different from
running a small commercial television station, with the exception that hosted programs are
prerecorded, and Nashua residents are allowed to borrow camera equipment and submit video
content for dclayed broadcast.

The tasks called for in the RFP will be accomplished by a team of specialists:

(1) In-studio presence wili be shared between three managers so there will always be a contact
person and studio board/camera operator present during posted scheduled hours for
recording hosted programs, scheduling programs using the automated scheduler, accepting
submittals from Nashua residents, and loaning out video equipment to Nashua residents.

(2) Editing and review of submitted programs will be performed by our Program Editors.

(3) Activity reporting and all financial reporting wil] be prepared, and presented to CTAB, by
our Engagement Manager. The Engagement Manager wiil ensurc, through review and
approval of the Policy and Procedures Manual, through review of the documents signed by
the public who host or submit video product for broadcast, and through preview of content
identified by Program Editors, that all content broadcast on the P-Channel meet local
community standards, Our Engagement Manager is a licensed attorney in New Hampshire,
adding assurance that this critical task will be thoroughly and competently exccuted,

(4) Field and special productions will be assigned to and managed by our Technical Services
Manager. We proposc the position of Technical Services Manager, given our experience with
the need to efficiently resolve studio and remote broadcast problems. The Tcchnical Services
Manager will provide a technical point of contact for the public who need assistance using P-
Channel cquipment, provide the technical interface with Comcast, and ensures compliance
with FCC technical requirements. The Technical Services Manager will be responsible for
on-line media content hosted on the city’s website as wel] as on YouTube, and ensure our
proposed innovative initiatives are correctly and efficiently implemented.

(5) We offer Spanish language staff who will promote participation by Nashua’s growing diverse
population.

(6) All managers and staff will be trained on all studio equipment so they will be able to
substitute for cach other’s assigned functions, and also perform all studio operations.
Supporting these managers are operating specialists.

(7) Organization Chart

Our proposed organization chart is shown below:

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Board Of Aldermen - Agenda - 5/24/2022 - P29

Board Of Aldermen - Agenda - 5/24/2022 - P30

By dnadmin on Mon, 11/07/2022 - 07:42
Document Date
Thu, 05/19/2022 - 14:38
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 05/24/2022 - 00:00
Page Number
30
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__052420…

> Mike Hemcon is the Project Manager. Mike has overall responsibility for P-Channel
manapement and operations and has a direct reporting function to the G-Channcl and E-
Channel managers to ensure daily operation and scheduling is coordinated and works
smoothly. Mike will report to CTAB on technical operations when needed, in particular to
support any request for changes and improvements.

> Bob Bartis, Esq., the Engagement Manager, ts the primary interface to CTAB for purpose of
presenting the P-Channel financial and activity reports during CTAB’s monthly mectings,
and reporting on any action items that may arise from CTAB meetings concerning P-
channel management and operations. Legal and accounting services will report to Bob.

> George Russcll, the Technical Service Manager, is responsible for resolving technical
problems and implementing innovative initiatives, George is the technical interface with
Comcast.

> Art Colvin and Jasmine Torres Allen are the Program Editors, responsible for reviewing and
editing program content using the studio’s editing stations, and assisting Nashua residents
who contribute video content for broadcast with editing their products.

> Carolyn Choate and Gordon Jackson are the P-Channel trainers who will assure all staff are
proficicnt with all equipment and operations.

>» Oscar Villacis will be responsible for ensuring the audience, hosts and contributing
producers serve Nashua’s growing diverse papulation. His backup is Jasmine Torres; both
speak fluent Spanish and English.

> Dan Alpert, Esq. will provide legal services concerning FCC regulatory issues and advice
for meeting community standards for opcrating a public access channcl. We consider this of
particular concern in today’s cultural environment.

> The CPA firm Brayman, Houle, Keating & Albright (BHK&A) wil! provide accounting and
financial auditing services.

This organization chart applies to the first ycar of the contract. We may propose reassignment or
changes to the staff for the second and third year of the contract depending on experience with
the first year and preferences of our staff. For example, Mike Hemcon will be utilized as a
Project Manager and Trainer/Consultant extensively during the first six months. Thereafter,
Gcorge Russell will take over as Project Manager in addition to his duties as Technical Services
Manager. Carolyn Choate and Gordon Jackson shall also be utilized in the first ycar for training
and consulting. We expect that their services will be minimally required, if at all, in subsequent
years. We further expect that as Art and Jasmine become proficient in their craft that a new entry
level position may be needed to address the amount of incrcased programming,

Bob Bartis and George Russell are membcrs of BRBTV, LLC. All other staff are independent
contractors under agreement with BRBTV. Legal and accounting services work under a retainer
fee agreement with BRBTV.

Page Image
Board Of Aldermen - Agenda - 5/24/2022 - P30

Board Of Aldermen - Agenda - 5/24/2022 - P31

By dnadmin on Mon, 11/07/2022 - 07:42
Document Date
Thu, 05/19/2022 - 14:38
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 05/24/2022 - 00:00
Page Number
31
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__052420…

Dan Alpert
Legal Services

BHK&A
Accounting
Services

G-Channel/ E-Channel
CTAB PEG Manager Manager
Mike Hemeon
Project Leader
Bob Bartis George Russell

Engagement Manager

Technical Services
Manager

Comcast

Art Colvin
Program Editor

Jasmine Torres Allen
Program Editor

Carolyn Choate
Training

Gordon Jackson
Training

Oscar Villacis
Diversity Services

BRBTV Organization Chart

P-Channel Management and Operation

(1° Year)

Page Image
Board Of Aldermen - Agenda - 5/24/2022 - P31

Finance Committee - Agenda - 5/18/2022 - P217

By dnadmin on Sun, 11/06/2022 - 21:42
Document Date
Wed, 05/18/2022 - 00:00
Meeting Description
Finance Committee
Document Type
Agenda
Meeting Date
Wed, 05/18/2022 - 00:00
Page Number
217
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/fin_a__051820…

DocuSign Envelope ID: 6BE73965-BAEF-4791 -B930-DABA9714DC55

9.2.

9.3

9.4

9.5

9.6

10.

10.1.

10.2.

‘@ DARKTRACE

Software Warranty. Darktrace warrants to Customer that during a period of ninety (90) days from the date of delivery of
the Appliance, the Software will perform materially in accordance with the applicable Datasheet.

Services Warranty. Darktrace warrants to Customer that all Services will be performed with all reasonable care, skill and
diligence in accordance with generally recognised commercial practices and standards.

Exceptions. The warranties contained in Clause 9.1 and Clause 9.2 above will not apply if: (i) Customer’s use of the Offering
is not in accordance with this Agreement; (ii) Customer fails to follow Darktrace’s environmental, installation, operation or
maintenance instructions or procedures in the Documentation; (iii) the Appliance has been subject to Customer’s (or its
agent’s) abuse, negligence, improper storage, servicing or operation (including without limitation use with incompatible
equipment), reasonable wear and tear excepted; (iv) the Appliance has been modified, repaired or improperly installed
other than by Darktrace or any contractor or subcontractor of Darktrace; (v) Customer (or its agent) has failed to
implement, or to allow Darktrace or its agents to implement, any corrections or modifications to the Appliance made
available to Customer by Darktrace; or (vi) Customer (or its agent) has combined the Appliance with other software, services,
or products that are not provided by Darktrace or not otherwise specified in the Documentation, and, but for such
combination, the breach of warranty would have been avoided.

Remedies. If during the applicable warranty period contained in Clause 9.1 or Clause 9.2 above: (i) Darktrace is notified
promptly in writing upon discovery of an error in any of the Appliance, including a detailed description of such alleged error;
and (ii) Darktrace’s inspections and tests determine that the Appliance contains an error and it is not subject to any of the
exceptions set out in Clause 9.4, then, as Darktrace’s entire liability and Customer’s sole remedy for such breach of warranty,
Darktrace will (at Darktrace’s option and sole expense) correct, repair or replace the Appliance within a reasonable time or
provide or authorise a refund of the unused portion of the Fees Customer has paid for the Offering following the return of
the Appliance to Darktrace and the Agreement will terminate. Any items provided as replacement under the terms of the
applicable warranty will be warranted for the remainder of such original warranty period. Darktrace will pay for, and will bear
all risk of loss of or damage to, the return shipment of the Appliance to Darktrace and the shipment of repaired or replaced
the Appliance to Customer. Customer agrees to provide prompt notice of any failure under Clause

9.3 and Darktrace will re-perform any Service that fails to meet the warranted standard.

DISCLAIMER. EXCEPT FOR THE EXPRESS WARRANTIES SET OUT IN THIS AGREEMENT, AND TO THE FULLEST EXTENT
PERMITTED BY LAW, NEITHER DARKTRACE NOR ANY OF ITS THIRD PARTY LICENSORS OR SUPPLIERS MAKE ANY
WARRANTIES, CONDITIONS, UNDERTAKINGS OR REPRESENTATIONS OF ANY KIND, EITHER EXPRESS OR IMPLIED,
STATUTORY OR OTHERWISE IN RELATION TO ANY SUBJECT MATTER OF THIS AGREEMENT, INCLUDING WITHOUT
LIMITATION ANY IMPLIED WARRANTIES OR CONDITIONS OF MERCHANTABILITY, SATISFACTORY QUALITY, FITNESS FOR A
PARTICULAR PURPOSE, NON-INFRINGEMENT OR ARISING FROM COURSE OF PERFORMANCE, DEALING, USAGE OR TRADE..
DARKTRACE DOES NOT WARRANT THAT THE OPERATION OF THE OFFERING WILL BE ERROR-FREE OR UNINTERRUPTED.

INTELLECTUAL PROPERTY RIGHTS INFRINGEMENT INDEMNITY

Darktrace Indemnity. Darktrace will indemnify Customer, Customer’s Affiliates, and their respective officers, directors, and
employees (and any successors and assigns of the foregoing) (collectively, the “Customer _Indemnitees”) against all
liabilities, damages, and costs (including settlement costs and reasonable attorneys’ fees) arising out of a third party claim
that the Software provided or made available by Darktrace under this Agreement , or its receipt, possession or use by any
Customer Indemnitee, infringes a European or U.S. patent, any copyright, or misappropriates any third party trade secrets.
The indemnification obligations of Darktrace will be subject to Customer: (i) notifying Darktrace in writing within twenty (20)
days of receiving notice of any threat or claim of such action; (ii) giving Darktrace exclusive control and authority over the
defence or settlement of such action (provided that: (A) any settlement will not entail an admission of fault or guilt by any
Customer Indemnitee; and (B) the settlement includes, as an unconditional term, the claimant’s or the plaintiff's release of
Customer Indemnitees from all liability in respect of the claim); (iii) not entering into any settlement or compromise of any
such action without Darktrace’s prior written consent; and (iv) providing reasonable assistance requested by Darktrace at
Darktrace’s expense. Customer will be obliged to mitigate its losses insofar as is reasonable in the circumstances.

Exclusions. The obligations set out in Clause 10.1 do not apply to the extent that a third party claim is caused by, or results
from: (a) Customer’s combination or use of the Software that is the subject of the claim with other software, services, or
products that are not provided or authorised by Darktrace in writing, if the claim would have been avoided by the non-
combined or independent use of the Software that is the subject of the claim; (b) modification of the Software that is the
subject of the claim by anyone other than Darktrace or any contractor or subcontractor of Darktrace, if the third party claim
would have been avoided by use of the unmodified Offering or other intellectual property that is the subject of the claim;

V09.12.2020 MCA SHRINKWRAP 5

Page Image
Finance Committee - Agenda - 5/18/2022 - P217

Board Of Aldermen - Agenda - 5/24/2022 - P32

By dnadmin on Mon, 11/07/2022 - 07:42
Document Date
Thu, 05/19/2022 - 14:38
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 05/24/2022 - 00:00
Page Number
32
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__052420…

G-Channel/ E-Channel
CTAB PEG Manager Manager
. G Russell
Dan Alpert Bob Bartis ree —| Comcast

Legal Services

Engagement Manager

Project Manager/
Technical Services Manager

Art Colvin
Program Editor

Jasmine Torres Alien
Program Editor

Oscar Villacis
Diversity Services

BRBTV Organization Chart
Years 2 and 3

P-Channel Management and Operation

Page Image
Board Of Aldermen - Agenda - 5/24/2022 - P32

Board Of Aldermen - Agenda - 5/24/2022 - P33

By dnadmin on Mon, 11/07/2022 - 07:42
Document Date
Thu, 05/19/2022 - 14:38
Meeting Description
Board Of Aldermen
Document Type
Agenda
Meeting Date
Tue, 05/24/2022 - 00:00
Page Number
33
Image URL
https://nashuameetingsstorage.blob.core.windows.net/nm-docs-pages/boa_a__052420…

Il.

4

Production Training, Facilities, Programming and Technical Services

. Operate Broadcasting Equipment

(1) Operating the cameras, including video, audio, switching and recording, from the central
control board in the control room. Experienced staff provided by BRBTV will opcrate the
broadcast equipment. The control room is shared with the Government (G) and Education
(E) operations; therefore its use must be coordinated. AJ] broadcast operations will be
supervised by the Project Manager.

(2) Using the automated scheduler to schedule the broadcasts.

Experienced staff provided by BRBTV will schedulc the programs that wil! broadcast on
Comcast TV Chanel 96.

(3) Using the studio’s editing stations to review and edit programs.

Experienced staff provided by BRBTV will operate the studio’s cditing stations, and train
and assist public contributors on the use of these stations.

Hosted Programs

Hosted programs are regularly scheduled programs produced in-studio and hosted by a
“personality” with one or more guests. BRBTV will particularly promote these programs, as
they have proven popular with the public.

Public Contributed Programs

(1) Accept video content from public contributors in the form prescribed by BRBTV.
Content will be previewed by any of our managers or video editors, depending on the
contributor, to ascertain it complies with acceptable standards.

(2) Loan video camera equipment to Nashua residents, on demand. Equipment will be
verified to function when loaned out and when returned.

Train Nashua residents wishing to produce video on the usc of equipment, and the use of
the editing stations.

Training of members of the public wishing to use P-Channel equipment will be
performed by two people well known in the local community for having owned and
operated for 22 years the over-the-air VHF broadcast and cablecast WYCN TV-13
covering the greater Nashua area, Carolyn Choate and Gordon Jackson.

BRBTV Produced Programs in the Studio.

(1) BRBTV Produced Programs

Page Image
Board Of Aldermen - Agenda - 5/24/2022 - P33

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