Finance Committee

B\ THE CITY OF NASHUA “the Gate City’

Financial Services

Purchasing Department

November 28, 2019
Memo #20-061

TO: MAYOR DONCHESS
FINANCE COMMITTEE
SUBJECT: CONTRACT FOR TREE REMOVAL SERVICES IN NASHUA DOWNTOWN

RIVERFRONT (VALUE: $200,000)
DEPARTMENT:183 ECONOMIC DEVELOPMENT; FUND: RIVERFRONT PROMENADE TIF

Please see attached communication from Tim Cummings, Director of Economic Development dated
November 21, 2019 for the information related to this purchase.

Summary

CHANGE IN CONTRACT PRICE:
Original Contract Price

$123,894

CHANGE IN CONTRACT TIMES:
Original Contract Times

Substantial completion:
Ready for final payment:

Net changes from previous Change Orders

30.00

Net change from previous Change Orders

Contract Price prior to this Change Order

$123,894

Contract Times prior to this Change Order

Substantial completion:
Ready for final payment:

Net Increase or Decrease of this Change Order

($1,305) credit

CHANGE ORDER
No. |

PROJECT NAME: TRANSIT - 1 - 8 Passenger Front Runner Van from New England Wheels
OWNER’S CONTRACT NO:

EXECUTED CONTRACT DATE: September 19, 2019
. OWNER: City of Nashua, NH
OWNER’s Purchase Order NO.: PO 153288

CONTRACTOR: New England Wheels Inc.

ENGINEER: NA

You are directed to make the following changes in the Contract Documents:

Description:

In August, the Nashua Transit System (NTS) was awarded $110,000 dollars in 5310 funds from the State of NH to
purchase 1 Low Floor Cutaway Van.

Price as Quoted w/all Options

Additions:
2

4

Total Additions:

Deletions:

1

1
Total Deletions:

Net After Adjustments

City of Nashua

Side Facing Freedman Bantam Seats
Arm Rest for Bantam Seats (side
facing)

Level 4 Fabric / Vinyl of color - add
per person (Morben Wave Free Style
Blue 004}

Pillow Top for Go-ES Seats

Q'’Straint Slide-N-Click Retractable Tie
Downs For 3rd W/C Pos.

s Community Development 589-3095
City of Nash ua Planning and Zoning 589-3090

. ses Building Safety 589-3080
Community Development Division Code Enforcement 589-3100
City Hall, 229 Main Street, PO Box 2019 Ceres amission sbaeee
Nashua, New Hampshire 03061-2019 Transportation 880-0100
www.nashuanh.gov FAX 589-3119

Date: November 11, 2019
To: Jim Donchess, Mayor
From: Camille Pattison, Transportation Manager

Re: Finance Committee —- Change Order for 1 Front Runner Van

FINANCE COMMITTEE
DECEMBER 4, 2019

7:00 pm Aldermanic Chamber

ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

From:

Re:

From:

Re:

From:

Re:

From:

Re:

From:

Re:

From:

Re:

Camille Pattison, Transportation Manager
Finance Committee — Change Order for 1 Front Runner Van

Dan Kooken, Purchasing Manager
Contract for Tree Removal Services in Nashua Downtown Riverfront (Value $200,000),
Department: 183 Economic Development; Fund: Riverfront Promenade TIF

Finance Committee - 12/04/2019 Page 8

RECORD OF EXPENDITURES

MOTION BY ALDERWOMAN KELLY THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY
CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIOD
FROM NOVEMBER 15, 2019 TO NOVEMBER 28, 2019

MOTION CARRIED

GENERAL DISCUSSION - None

PUBLIC COMMENT - None

REMARKS BY THE ALDERMEN

NON-PUBLIC SESSION - None

ADJOURNMENT

MOTION BY ALDERMAN O’BRIEN TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned at 7:20 p.m.

Finance Committee - 12/04/2019 Page 7
Alderman O’Brien

Thank you, to what you said Mayor, Mr. Boucher | would imagine this has savings kind of hidden in the weeds
a bit. But the point is, we are paying a fine to the EPA every single time we have to let it go untreated, correct?

Mr. Boucher

Finance Committee - 12/04/2019 Page 6
Do you want me to explain the second one too? The second one is to award the construction company,
Waterline Industries; they were the low bidder. We received two bids, we checked references, references

were good and Wright-Pierce, the engineering firm also worked with this company in the past and said they do
a good job and highly recommend them.

Mayor Donchess

Can you explain what the Wet Weather Facility is and does?

Mr. Boucher

Finance Committee - 12/04/2019 Page 5

ON THE QUESTION

Mayor Donchess

Discussion? Mr. Cummings?

Director Cummings