Finance Committee - 12/04/2019 Page 5
ON THE QUESTION
Mayor Donchess
Discussion? Mr. Cummings?
Director Cummings
Thank you, again Tim Cummings, Director of Economic Development. What you have before you is the
contract | was referencing a few minutes ago. VHB responded to an RFQ that we submitted this summer. We
had five firms respond to us; we actually interviewed all five firms. The TIF Advisory Committee, through the
month of July, worked to develop a scope with VHB, which is the scope that you have before you. We were
limited on the amount of funds available the first time we received a scope from VHB it came in around
$700,000.00/$800,000.00. What we decided to do was phase this contract over a two-year period because we
wanted to use the available cash that was in the TIF Fund which is why you are seeing this first phase at just
over $400,000.00. You will see a second contract, a Continuing Design Services for next year which will be,
hopefully less, once we have some of this design in but we will still be somewhere between $300,000.00 and
$400,000.00 or in that range.
That will allow us then to start construction after we get through the full design phase period. Additionally, |
want to just make sure it is clear that we have approximately available to us $750,000.00. The $200,000.00
that you just approved will be coming from the same account as what is being approved tonight for this
contract. That will leave approximately $100,000.00 left which would go toward maintenance, snow removal,
and general upkeep of the Riverfront area. That's how the TIF Funds will be expended over this year.
| have had a couple of conversations with the PEDC Committee on this initiative and | have gone into greater
detail at those meetings.
MOTION CARRIED
From: Dan Kooken, Purchasing Manager
Re: Contract for Wet Weather Influent Screening Upgrade — Construction Engineering Services (Value:
$148,800), Department: 169 Wastewater; Fund: Wastewater
MOTION BY ALDERWOMAN KELLY TO ACCEPT, PLACE ON FILE, AND AWARD THE CONTRACT FOR
WET WEATHER INFLUENT SCREENING UPGRADE — CONSTRUCTION ENGINEERING SERVICES TO
WRIGHT-PIERCE IN THE AMOUNT OF $148,800. FUNDS ARE AVAILABLE IN DEPARTMENT 169
WASTEWATER; FUND: WASTEWATER
ON THE QUESTION
Mayor Donchess
And you know, of course, because he is here very often, Mr. Boucher from the Wastewater Treatment Plant.
Why don’t you, these are both basically two items, both related. So can you just explain the two items?
David Boucher, Superintendent Wastewater Facility
Yes, David Boucher, Superintendent of the Wastewater Facility. This is the project in the wet weather facility
to change out the mechanical bar ax which removes large debris before it goes to the facility for treatment and
the wastewater flows. This first one is for the engineering firm that designed the replacement of and the
deconstruction of the old. We like to have them on board to oversee the construction; they also were on board
for the bidding process as well. We have done a lot of work with Wright-Pierce and they do a good job for us.
