Finance Committee

Finance Committee - 10/07/2020 Page 5

Captain Joseph Fay, Nashua Police Department

Finance Committee - 10/07/2020 Page 4
Mayor Donchess

It’s a so-called requirements contract.

Mr. Ibarra

Correct.

Alderwoman Lu

Ok thank you.

Mr. Ibarra

You’re welcome.

Mayor Donchess

Are there any questions or comments? Could the Clerk please call the roll?
A viva voce roll call was taken which resulted as follows:

Yea: Mayor Donchess, Alderwoman Lu, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman Laws, Alderman O’Brien 6

Nay: 0
MOTION CARRIED

Finance Committee - 10/07/2020 Page 3

Mayor Donchess

Finance Committee - 10/07/2020 Page 2

Also in Attendance: John Griffin, CFO/Comptroller
David Fredette, Treasurer/Tax Collector
Kim Kleiner, Administrative Services Director
Kelly Parkinson, Purchasing Manager
Jonathan Ibarra, Superintendent Street Department
Karen A. Smith, NPD Business Manager
Captain Joseph Fay, Nashua Police Department

ROLL CALL
Alderwoman Lu
| am present, alone.

Alderman Harriott-Gathright

REPORT OF THE FINANCE COMMITTEE

OCTOBER 7, 2020

A meeting of the Finance Committee was held on Wednesday, October 7, 2020, at 7:00 p.m. via
teleconference.

Mayor Jim Donchess, Chairman, presided.

Mayor Donchess

As Chairman of the Finance Committee, | find that due to the State of Emergency declared by the
Governor as a result of the COVID-19 pandemic and in accordance with the Governors Emergency Order
#12 pursuant to Executive Order 2020-04 and subsequent extensions, this public body is authorized to meet
electronically.

28500 Clemens Road
Westlake, OH 44145
United States of America

Hyland Hyland Software, Inc. MAINTENANCE INVOICE _—-_LEO1-173148

Electronic Remittance Information Subtotal} 50,154.47 USD
Niaaed Sottwoce ine Wire/ACH Payments: Tax 0.00 USD
PO Box 846261. Bank Name: Bank of America, N.A. Total Invoice Amount| 50,154.47 USD
Dallas, TX 75284-6261 SWIFT: BOFAUS3N

ACH Routing Ne: 071000089
Wire Routing Ne: 026009593

Amount Due After| 55,169.92 USD
01/30/2021 *

28500 Clemens Road
Westlake, OH 447145
United States of America

Hyland Hyland Software, Inc. MAINTENANCE INVOICE LEQ1-173148

BILLTO City of Nashua, NH SEP 3 6 2020 INVOICE DATE 09/23/2020
aa PONUMBER NONE |4-20-20
Nashua, NH 03061-2019 DUE DATE 12/31/2020
United States of America FEDERAL TAX ID 34-1699247
sHip To City of Nashua, NH BILL TO CUSTOMER NO. |13625
Accounts Payable
PO Box 2019

Nashua, NH 03061-2019
United States of America

y\ THE CITY OF NASHUA “The Cate City"

Information Technology

October 1, 2020

TO: MAYOR Donchess
FINANCE COMMITTEE
SUBJECT: Annual Software Maintenance

This request is for the annual software maintenance required for the continued operation of Hyland Onbase.

Bruce Codagnone
clo / IT Director

Ce: ‘K. Kleiner

K. Parkinson

229 Main Street » Nashua, New Hampshire 03060 e Phone (603) 589-3300 * Fax (603) 594-3434

Administrative Services
Purchasing Departarent

as) THE CITY OF NASHUA "The Cate City"
ey,

October 14, 2020
Memo #21-040

TO: Mayor Donchess
Finance Committee

SUBJECT: Software Maintenance for Hyland Onbase (annual) from funding source Software
Maintenance

Please see attached communications from Bruce Codagnone, CIO/IT Director, dated October 1, 2020 for
project specific details related to this purchase. Below please find a summary of the purchase approval
request:

Company 0010 - CITY OF NASHUA Cost Default Vendor 14471-MHQ INC

Requesting Location C-352 - STREET Requisition Description
DEPARTMENT
Requisition 67569 - Unreleased Requester befumos - STEPHANIE
BEFUMO
Purchase From Deliver To
Buyer
Item item Type Quantity WOM Unit Cast Extended Distributions Activity / Distribution Requested Sourcing
Ordered Cost Account Allocation Delivery Date Event
Category Required
2020 FORD ~~ Special 1.00 EA 39060.00 38060.00 TF18.7026-081500- CERF77.21 100.0% No
F350 co00 81500