Finance Committee

The scope of the project will be as follows:

eo ©¢© © @ © 6 &© & @

Remove existing projector and screen - customer to dispose of

Install 2 new 75” TV's on beams according to specification

install 2 new 75" TV's on east and west walls according to specification

Remove all microphones in chamber and replace with new wired microphones

install new digital wireless mics and incorporate them into the system.

Install new audio mixers in control area for digital signals. Install and configure

ARTICLE 14 — PROHIBITED INTERESTS

1,

2,

Access AV shall not allow any officer or employee of the City to have any indirect or
direct interest in this contract or the proceeds of this contract.

Access AV warrants that no officer or employee of the City has any direct or indirect
interest, whether contractual, non- contractual, financial or otherwise, in this contract or
in the business of Access AV.

ARTICLE 10 — TIME

1.
2.

Time limits stated in the Contract Documents are of the essence of the Contract.

if Access AV is delayed at any time in progress of the work by changes ordered in the
work, the Contract Time shall be extended by Change Order for such reasonable time as
may be determined.

ARTICLE 11 - PAYMENTS AND COMPLETION

1.

ARTICLE 8 — ACCESS AV

1.

10.

Execution of the Contract by Access AV is a representation that Access AV has visited
the site, become familiar with local conditions under which the Work is to be performed
and correlated personal observations with requirements of the Contract Documents.
Access AV shall carefully study and compare the Contract Documents with each other
and with information furnished by the City of Nashua.

ARTICLE 5 —- INSURANCE

Access AV shail maintain for the duration of the contract all required coverage. Coverage shall
be written with an insurance carrier licensed to do business in the State of New Hampshire.

City of Nashua requires thirty (30) days written notice of cancellation or material change in
coverage. Access AV is responsible for filing updated Certificate(s) of Insurance with the City of
Nashua during the life of the Contract.

Agreement Between City of Nashua and Access AV

This agreement is made as of : (date)
BETWEEN City of Nashua NH, 229 Main Street, Nashua, NH 03060
And Access AV, 8 Integra Drive, Concord NH 03301

For the following Project: Aldermanic Chamber System Upgrades

The City of Nashua and Access AV agree as follows:
ARTICLE 1 —- THE CONTRACT DOCUMENTS

Access AV shall complete the work described in the Contract Documents for this project. The
documents consist of the following:

This Agreement signed by the City of Nashua and Access AV

i

FIRST AMENDMENT TO AGREEMENT

This First Amendment to Agreement is entered into this day
of 2020 by and between CITY OF NASHUA, a municipality in the State of

New Hampshire (heretnafter referred to as "City"}. and DENNIS K. BURKE. ING.
(hereinafter referred to as “Contractor” } whose address is 585 Constitution Drive. Taunton,

MA 02780.

THE CITY OF NASHUA

Lafermation Technology

"The Gate City”

February 12, 2020
TO: MAYOR Donchess
FINANCE COMMITTEE

SUBJECT: Aldermanic Chamber Technology upgrades

The Aldermanic Chamber is being completely remodeled. As a result, Information Technology will be upgrading all of the

technology used to broadcast the meetings and improve the means of doing presentations.

As you know the Chamber is critical to the City and this project is very time sensitive.

We received three proposals for the technology upgrade.

THE CITY OF NASHUA “the Cate City’

Administrative Services

Purchasing Department

February 13, 2020
Memo #20-084

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: ALDERMANIC CHAMBER UPGRADES (VALUE: $58,835)
DEPARTMENT: 129 CITY BUILDINGS; FUND: PEG

Please see the attached communication from Bruce Codagnone, CIO/IT Director dated

February 12, 2020 for information related to this purchase.

20