Finance Committee

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

March 30, 2022
Memo #22-253

TO: Mayor Donchess
Finance Committee

SUBJECT: Sewer Replacement in the amount not to exceed $2,135,950 funded from Bond

Please see attached communications from Daniel Hudson, City Engineer, dated March 24, 2022 for project
specific details related to this purchase. Below please find a summary of the purchase approval request:

We propose to provide the services described herein in accordance with the same terms and
conditions used in our current contract to provide similar services.

If you have any questions or comments regarding this proposal, please contact me.

APPROVED BY:

Mayor

Page 5 of 5

3. Construction Observation and Technical Support: Work under this category will include

field and office work directly associated with construction observation, as well as plan
preparation. We will assign Dan Brown to the field effort and will supplement Dan’s
services with other staff, including Ethan Beals, Francisco Mota, Denis Hayner and Steve

Auger, as workload demands.

4. Administrative Support: Work under this category includes administrative efforts
including compilation of records and preparation of documents. This work will be

e Review of existing conditions to identify issues such as existing driveway or walk
puddles, and utility concerns

e Assistance during construction start-up including kick-off meetings and establishment of
working and reporting practices with contractors

e Construction observation including measuring and tracking quantities, as well as
preparation of comprehensive daily reports

e Compilation of project records

e Administration and support of construction contract closeout process

RATS /T Hayner/Swanson, Inc.

Civil Engineers/Land Surveyors

EXHIBIT A

February 24, 2022

Mr. Daniel Hudson, P.E.
City Engineer

9 Riverside Street
Nashua, NH 03062

Dear Mr. Hudson:

Hayner/Swanson, Inc. (HSI) is pleased to submit this proposal to provide professional services in
support of the City of Nashua’s paving program. Consistent with the services we have provided
in earlier contracts, this work will be performed as an extension of the City Engineering
Department.

AMENDMENT No. 2
TO
CONTRACT FOR PROFESSIONAL SERVICES

BETWEEN
CITY OF NASHUA
AND
HAYNER/ SWANSON, INC.
This Amendment No.3 made the day of 2022, by and between The City of

Nashua, New Hampshire (hereinafter called OWNER), and Hayner/Swanson, Inc (hereinafter called
ENGINEER).

WHEREAS, an AGREEMENT was entered into on May 7, 2020 and amended on April 9, 2021, between the
OWNER and ENGINEER, which AGREEMENT is entitled “Pavement Management Engineering Services”.

hereinafter referred to as AGREEMENT.

To:

From:

Re:

J. Motion:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date: March 24, 2022

Daniel Hudson, P.E., City Engineer
Engineering Department

2022 Paving Program — Engineering Services

To approve the engineering services contract amendment with Hayner/Swanson, Inc.
of Nashua, NH in the amount of $227,300 for the management and construction
administration of the paving program. Department: 160 Admin/Engineering; Fund:
Bond; Activity: Paving.

City of Nashua

Purchasing Department

Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

March 30, 2022
Memo #22-252

TO: Mayor Donchess
Finance Committee

SUBJECT: Paving: Management & Construction Administration in the amount not to exceed
$227,300 funded from 54210 Construction Services/Bond

Denis, B.M., Pinnette, JR
Tobiason, D.F., McNeil, F,
and Robertson, R.
“Manchester, New
Hampshire, Retools Its
Aeration System for the Next
Generation” NEWEA Journal,
Summer 2017

Pinnette, JR, “Odor Control
for Wastewater Utilities,”
MWUA Annual Trade Show,
Portland, Maine, February 8,
2017

Pinnette, JR, “Value
Engineering: What Projects
Need It, Why It’s Important,
When to Start the Process,
and How to Do It,” MeWEA
Spring Conference, Bangor,
Maine, April 15, 2016

ot

i . A A i

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Education
M.S, Gvil Engineering,
University of Maine

B.S, Environmental
Engineering, Rensselaer
Polytechnic Institute

Professional Registration
Maine

Massachusetts

New Hampshire

Experience
37 Years

Joined Firm
1987

Professional Affiliations
New England Water
Environment Association
(NEWEA)

Water Environment
Federation (WEF)

New England Biosolids and
Residual Association (NEBRA)