Finance Committee

October 17, 2016

4 GENERAL CONDITIONS BUDGET

|General Conditions

Eckman Construction Bedford, NH $7,500 5.5%

Harvey Construction Nashua, NH $5,000 5.5%

Turnstone Corporation | Milford, NH 0 3.5%

Nashua Fire Rescu if Steven G. Galipeau
Administrative Office oe 503) con oe

70 East Hollis Street, Nashua, NH 03060 FAX (603) 594-3654
www.nashuafire.com GalipeauS @Nashuanh.gov

To: Dan Kooken, Purchasing Manager
From: Steven Galipeau, Fire Chief

Date: November 29, 2016

Re: — Construction Management Firm

\ THE CITY OF NASHUA “The Cate City’

Financtal Services

Purchasing Department

December 1, 2016
Memo #1 7-064

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: AWARD OF CONTRACT TO BONNETTE, PAGE & STONE FOR SPIT BROOK ROAD
FIRE STATION ADDITION/RENOVATION (VALUE: $213,900)
DEPARTMENT: 152 FIRE RESCUE; FUND: BOND

Please see the attached communication from Fire Chief Steven Galipeau dated November 29, 2016 for
information related to this request.

7:00 PM

FINANCE COMMITTEE

DECEMBER 7, 2016
Aldermanic Chamber

ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

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Dan Kooken, Purchasing Manager
Award of Contract to Bonnette, Page & Stone for Spit Brook Road Fire Station Addition/Renovation
(Value: $213,900): Department: 152 Fire Rescue; Fund: Bond

Finance Committee Page 5
December 1, 2016

Alderman Cookson
The hours are what | was trying to correlate to.
MOTION CARRIED

UNFINISHED BUSINESS — None

NEW BUSINESS — None
DISCUSSION

RECORD OF EXPENDITURES

MOTION BY ALDERMAN CLEMONS THAT THE FINANCE COMMITTEE HAS COMPLIED

WITH THE CITY CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES
FOR THE PERIOD NOVEMBER 11, 2016, TO DECEMBER 1, 2016

MOTION CARRIED

PUBLIC COMMENT — None

POSSIBLE NON-PUBLIC SESSION

ADJOURNMENT

Finance Committee Page 4
December 1, 2016

Mayor Donchess
Until the project is finished.
Alderman Cookson

So they are not expending a certain amount of time each week on the project but on an as needed basis and
responding to litigation as appropriate?

Mayor Donchess

Correct.

Alderman Cookson

So the $120,000 wouldn't cover three months or it wouldn’t cover the first half of 2017?
Mr. Kooken

There is no specification in the contract about an end date.

Alderman Clemons

Finance Committee Page 3
December 1, 2016

Mayor Donchess

It is in really bad shape and has very limited value if anything.

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Engineering Services for the Repair of Henri Burque Pedestrian Bridge (Value: $17,107)

MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT
TO CLD CONSULTING ENGINEERS IN THE AMOUNT OF $17,107. FUNDS ARE AVAILABLE IN
DEPARTMENT 160, ADMINISTRATION/ENGINEERING; CAPITAL PROJECTS; BRIDGE
REHABILITATION

MOTION CARRIED

Finance Committee Page 2
December 1, 2016

From: Dan Kooken, Purchasing Manager
Re: Contract for Phase III Design (Value: Not-to-Exceed $200,000)

MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT
TO SANBORN HEAD & ASSOCIATES IN AN AMOUNT NOT-TO-EXCEED $200,000. FUNDS ARE
AVAILABLE IN DEPARTMENT 168, SOLID WASTE; BOND FOR LANDFILL EXPANSION PHASE

lil AND IV

MOTION CARRIED

From: Dan Kooken, Purchasing Manager
Re: Purchase of One (1) Pipeline Inspection Camera Van (Value: $78,544)

REPORT OF THE FINANCE COMMITTEE
DECEMBER 7, 2016

A meeting of the Finance Committee was held on Wednesday, December 7, 2016, at 7:00 p.m. in the
Aldermanic Chamber.

Mayor Jim Donchess, Chair, presided.

Members of the Committee present: Alderman-at-Large Mark S. Cookson, Vice Chair
Alderman-at-Large Lori Wilshire
Alderman-at-Large Michael B. O’Brien
Alderman Benjamin M. Clemons
Alderman June M. Caron

Members not in Attendance: Alderman Ken Siegel

Also in Attendance: Mr. Daniel Kooken, Purchasing Manager