Finance Committee Page 3
December 1, 2016
Mayor Donchess
It is in really bad shape and has very limited value if anything.
MOTION CARRIED
From: Dan Kooken, Purchasing Manager
Re: Engineering Services for the Repair of Henri Burque Pedestrian Bridge (Value: $17,107)
MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT
TO CLD CONSULTING ENGINEERS IN THE AMOUNT OF $17,107. FUNDS ARE AVAILABLE IN
DEPARTMENT 160, ADMINISTRATION/ENGINEERING; CAPITAL PROJECTS; BRIDGE
REHABILITATION
MOTION CARRIED
From: Dan Kooken, Purchasing Manager
Re: Post Construction Phase Management for Broad Street Parkway (Value: Not-to-Exceed $120,000)
MOTION BY ALDERMAN CLEMONS TO ACCEPT, PLACE ON FILE AND AWARD THE CONTRACT TO
HAYNER/SWANSON, INC. IN AN AMOUNT NOT-TO-EXCEED $120,000. SOURCE OF FUNDING IS
DEPARTMENT 160, ADMINISTRATION/ENGINEERING; BROAD STREET PARKWAY BOND
ON THE QUESTION
Alderman Cookson
Can we just have a little bit of an explanation on this? My understanding is that because there was a delay in
the opening up of the Broad Street Parkway until mid-December that the closing processes that
Hayner/Swanson was providing us were then thus delayed and this not-to-exceed 120,000 is to fulfill their
closing of the project responsibilities.
Mayor Donchess
Generally that is correct but there is a lot that is still going on. First of all, the easiest thing is that the paving
contracts have to be closed out but also you’ve got the litigation with Swett over the bridge, the fact that they
are claiming overage and we are saying that they are not due that and they, in fact, owe us for late charges.
There is the whole issue of the repurposing of the money, this is $4 or $5 million that was ruled to be
disqualified which is being repurposed into paving and that’s Federal DOT and State DOT, there’s a lot of work
to do there. There is litigation with a smaller firm that John Vancor is involved in. There are many issues that
are still out there. There is some historic stuff that’s supposed to be cleaned up and there still a lot of work to
do.
Alderman Cookson
Is the $120,000 a number that they are comfortable with that will allow them to complete all of the open tasks
that you have mentioned and some that you may not have? Is that going to fulfill our obligation to this group?
Mayor Donchess
They think so. This is an hourly contract so it’s not a fixed fee. John Vancor thinks it will cover him for the rest
of the way.
Alderman Cookson
What amount of time will this cover?
