Finance Committee

i) THE CITY OF NASHUA "The Cate City’

Financial Services

Purchasing Department

ea Co ROE A A YS I re aces we ty Nt ees

March 31, 2016
Memo #16-120

TO: MAYOR DONCHESS
FINANCE COMMITTEE

From: Dan Kooken, Purchasing Manager
Re: Change Order #1 for the Purchase of Polymer (Value: $130,000); Department: 169 Wastewater;
Fund: Wastewater; Account Classification: 61 Supplies & Materials

From: Dan Kooken, Purchasing Manager

Re: Change Order #1 for Additional Work for Newton Drive Forcemain (Value: $5,400); Department: 169
Wastewater; Fund: Wastewater; Account Classification: 54 Property Services

UNFINISHED BUSINESS — None

NEW BUSINESS — RESOLUTIONS

7:00 PM

FINANCE COMMITTEE
APRIL 6, 2016

Aldermanic Chamber

ROLL CALL

PUBLIC COMMENT

COMMUNICATIONS

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Dan Kooken, Purchasing Manager

Report of the Finance Committee Page 13
April 6, 2016

ADJOURNMENT

MOTION BY ALDERMAN WILSHIRE TO ADJOURN
MOTION CARRIED

The Finance Committee meeting was adjourned at 8:11 p.m.

Alderman Ken Siegel
Committee Clerk

Report of the Finance Committee Page 12
April 6, 2016

Mr. Fredette

Yes.

MOTION CARRIED

NEW BUSINESS — ORDINANCES — None

DISCUSSION — None

RECORD OF EXPENDITURES

MOTION BY ALDERMAN SIEGEL THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY
CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIOD
TO MARCH 11, 2016, TO MARCH 31, 2016

MOTION CARRIED

PUBLIC COMMENT - None

NON-PUBLIC SESSION

Report of the Finance Committee Page 11
April 6, 2016

Attorney Prolman

That’s correct; Alderman, but you are forgetting the first position. The first mortgage that’s there today is a little
over $4.5 million. So you take $4.5 million plus the $13.5 million which is approaching $18 million. So, $18
million of debt in front of Nashua right now is reduced down to $13 million. The new loan would be $13.5
million. Does that answer that?

Alderman Cookson

Yes.

Alderman Siegel

Report of the Finance Committee Page 10
April 6, 2016

Report of the Finance Committee Page 9
April 6, 2016

From: Dan Kooken, Purchasing Manager
Re: Change Order #1 for Additional Work for Newton Drive Forcemain (Value: $5,400)

MOTION BY ALDERMAN SIEGEL TO ACCEPT, PLACE ON FILE AND APPROVE CHANGE ORDER #1 TO
THE CONTRACT WITH CRISP CONTRACTING IN THE AMOUNT OF $5,400. SOURCE OF FUNDING IS
DEPARTMENT 169, WASTEWATER; 54, PROPERTY SERVICES

MOTION CARRIED

UNFINISHED BUSINESS — None

NEW BUSINESS — RESOLUTIONS

Report of the Finance Committee Page 8
April 6, 2016

Mayor Donchess

Mr. Kooken will make a note of that and report to the committee.
Alderman O’Brien

Report of the Finance Committee Page 7
April 6, 2016

Alderman Clemons
| guess it’s good to test it, | just... I'll forego any more comments.

Mayor Donchess

None of us here are asphalt testers so we could inquire in more detail regarding the procedure that’s going to
be used and report to the committee next time if that would be helpful.

Alderman Clemons

No, that’s fine.

Mayor Donchess

Mr. Kooken, do you have anything to add regarding the testing procedure?

Mr. Kooken