Finance Committee

§ THE CITY OF NASHUA “The Gate City’

Financial Services

Purchasing Departnsent

March 10, 2016
Memo #16-119

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: | PURCHASE OF ONE (1) NEW 2014 FORD TRANSIT CONNECT WAGON XLT
(VALUE: $24,357)
DEPARTMENT: 130 PURCHASING
ACCOUNT DESCRIPTION: 2016 CERF-VEHICLES

Please see the attached communication dated January 28,2016 from David G. Fredette, Treasurer/Tax
Collector for the information related to this purchase.

City of Nashua, NH | March 11, 2016

Cartegraph’s proposed fees for this project are included in the summary below.

Cartegraph

Date: March 11, 2016 Quote Expiration Date: March 31, 2016 Quote No.: #Q1601117
Purchase Type Citizen/Qty. | Unit Price Total Price
YEAR 1
SOFTWARE PRODUCTS
Cartegraph OMS Advanced Work Management per-citizen 86,494 $0.15 $12,974.00
Extension Subscription
FIELD SERVICES
qupementation Fixed Fee Service 1| $3,400.00] — $3,400.00
ervices
Discount $ ($1,374.00)
TOTAL CosT $15,000.00

City of Nashua, NH | March 11, 2016 Cartegraph

For the project, you will be responsible for appointing a dedicated project manager that will be responsible for:

e Reviewing the implementation scope of work

e = Allinternal aspects of the project including, but not limited to, internal change management, internal
documentation, staff coordination, task completion, and schedule commitment

e Ensuring all scheduled meetings are attended by invited staff

e Partnering with the Cartegraph Project Manager to ensure project success

City of Nashua, NH | March 11, 2016 Car Cegr aph

Cartegraph is pleased to present this Quote for the implementation of world class technology solutions in your
organization. This Quote is made and entered into between City of Nashua hereinafter referred to as “Customer”
or “Licensee,” whose address is noted below, and Cartegraph Systems, Inc., 3600 Digital Drive, Dubuque, lowa
52003, hereinafter referred to as “Cartegraph.”

Customer address: Licensee address:
Nick Miseirvitch Same
City of Nashua

Cartegraph

City of Nashua, NH
Cartegraph Software and Services Quote

Quote: Q1601117
Date: March 11, 2016

Cartegraph Systems, Inc.
3600 Digital Drive
Dubuque, IA 52003
www.cartegraph.com

800 688.2656
563 556.8120
Fax 563 556.8149

To:

From:

Re:

A. Motion:

Discussion:

City of Nashua, Public Works Division

Board of Public Works Meeting Date; March 8, 2016

Lisa Fauteux, Director Public Works
Administration

Cartegraph Systems
Amendment No. 2

~

THE CITY OF NASHUA ‘The Gate Cty’

Financial Services

Purchasing Department

March 40, 2016
Memo #16-118

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: CARTEGRAPH SYSTEMS AMENDMENT #2 (VALUE: $15,000)
DEPARTMENT: 161 STREETS; FUND: GENERAL;
ACCOUNT CLASSIFICATION: 55 OTHER SERVICE
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER
ACTIVITY: SEWER REHAB

Please see the attached communication from Lisa Fauteux, Director of Public Works, dated March 8,
2016 for information related to this purchase.

19, RIGHTS AND REMEDIES. The duties and obligations imposed by the contract and the rights and
remedies available under the contract shall be in addition to and not a limitation of any duties, obligations,
rights, and remedies otherwise imposed or available by law.

11. FISCAL CONTINGENCY, All payments under this contract are contingent upon the availability to the
City of Nashua of the necessary funds. This contract shall terminate and the City of Nashua's obligations
under it shall be extinguished at the end of any fiscal year in which the City of Nashua fails to appropriate
monies for the ensuing fiscal year sufficient for the performance of this contract.

10.

*Coverage must include all owned, non-owned and hired vehicles.

> Workers’ Compensation Coverage in compliance with the State of NH _ Statutes,
$100,000/$500,000/$ 100,000.

Service Provider, sub consultants and sub-contractors at every tier will fully comply with NH
RSA Chapter 281-A, “Workers’ Compensation”.