opportunity for consultation with the City of Nashua prior to the effective date of the termination. Service
Provider may terminate the contract on 10 calendar days written notice if, through no fault of Service
Provider, the City of: Nashua fails to pay Service Provider for 30 days after the date of approval of any
Application for Payment.
proposal. The City of Nashua will then determine in writing if Service Provider should proceed with any or
all of the proposed change. If the change causes an increase or a decrease in Service Provider's cost or time
required for performance of the contract as a whole, an equitable adjustment shall be made and the contract
accordingly modified in writing. Any claim of Service Provider for adjustment under this clause shall be
asserted in writing within 30 days of the date the City notified Service Provider of the change.
General Terms and Conditions
1. DEFINITIONS. Unless otherwise required by the context, "Service Provider” includes any of the
Service Provider's consultants, sub consultants, contractors, and sub-contractors
The term of the contract shall be for one (1) year with the option, at the City’s sole discretion, of one (1) one
(1) year extensions. Such extensions shall be on the same terms and conditions, including but not limited to
pricing, as the first year. Each year is subject to annual budget appropriations.
The term of the contract shall be for two (2) years commencing on or about April 1, 2016 and terminating
on March 30, 2018.
4. Compensation. Service Provider agrees to perform the work for a total cost not to exceed
$2.330
CONTRACT FOR SERVICE PROVIDER
TITLE:
A CONTRACT BETWEEN
THE CITY OF NASHUA, 229 MAIN STREET, NASHUA, NH 03061-2019
AND
PALMER AND SICARD, INC.
NAME AND TITLE OF SERVICE PROVIDER
140 EppinG Rp. EXETER, NH 03833
ADDRESS OF SERVICE PROVIDER
WHEREAS, the City of Nashua, a political subdivision of the State of New Hampshire, from time to
time requires the services of a Service Provider; and
NASHUA PUBLIC LIBRARY
Labor during overtime hours
travel
Mechanic
Electrician
Plumber
Service
Maint Plan
Maint
Labor
travel
Mechanic
Electrician
Labor overtime hours
including travel expenses (hourly)
Mechanic
Electrician
ber
Materials
Service
HVAC MAINTENANCE BIDS
30%
same as listed above
same as listed above
YEAR 1
300.00
95.00
__— -.._ 29.00
75.00
89,00
95.00
225.00
105.00
NASHUA PUBLIC LIBRARY
labor
travel
Electrician
Plumber
Labor overtime hours
travel
Mechanic
Electrician
Plumber
rene
Bid" lists lower labor rates for both
HVAG, Ine. NH
Maint Plan (one-time
Maint
Labor
travel
lectrician
Plumber
Labor overtime hours
including travel expenses (hourly) Fun Ba
Mechanic
Plu
Service (visit fee)
Regular
HVAC MAINTENANCE BIDS FEBRUARY 2016
4,733.00
235.00
" Nashua
™” Public
Library
February 17, 2016
To: John Griffin, CFO
From: Jennifer McCormack, Director
RE: HVAC maintenance agreement
Mr. Griffin:
slat
oe tod we 'D
THE CITY OF NASHUA eae
Financial Services
Purchasing Department
March 10, 2016
Memo #16-117
TO: MAYOR DONCHESS
FINANCE COMMITTEE
SUBJECT: AWARD OF LIBRARY HVAC MAINTENANCE AGREEMENT (VALUE: NOT TO
EXCEED $15,000)
DEPARTMENT: LIBRARY; FUND: GENERAL FUND
ACCOUNT CLASSIFICATION: 54 PROPERTY SERVICES
Please see attached communication from Jennifer McCormack, Library Director dated March 17, 2016 for
the information related to this contract award.
FINANCE COMMITTEE
MARCH 16, 2016
