Finance Committee

2\ THE CITY OF NASHUA ‘The Gate City’

Financial Services

Purchasing Department

June 29, 2017
Memo #18-001

TO: MAYOR DONCHESS
FINANCE COMMITTEE

SUBJECT: PURCHASE OF VARIOUS CHEMICALS FOR THE WASTEWATER TREATMENT

FACILITY (VALUE: $195,000)
DEPARTMENT: 169 WASTEWATER; FUND: WASTEWATER

Please see attached three (3) communications from Noelle Osborne, Plant Operations Supervisor
Wastewater Department dated June 22, 2017 for the information related to these purchases.

NC, EXPRE

About MHC Software, Inc.

LAP

DOCUMENT”

Lawson LSF9. Active Directory authentication may require additional data fields be present in your Active
Directory Server. If your project requires alternative authentication, custom programming charges will apply
and will be quoted once the requirements are gathered.

Software Customization Services

Maintenance

(1)

(2)
(3)

Document Express™ and/or Document Self-Service™ software
upgrades

DOCUMENT”

Proposed
Software for | Key Standard Features inclusions Price
Payroll
Document For customers who have already licensed one Includes the DSS web__| $8,995
Self-Service or more Document Self-Service modules or application and {includes
1095-C Web license MHC’s electronic W-2 module at the supporting application ne
Delivery same time, this license upgrade will allow components, plus the en
with user delivery of IRS-compliant 1095-C documents required functionality | price)
Options . . .

me DOCUMENT”

MHC SOFTWARE, INC. #A;
Proposed
Software for | Key Standard Features inclusions Price
Payroll
Document e The administrator maintains a disclosure e = Full audit trail with $2,995
Self-Service message in the Document Self-Service system auditing the
Add-on: Administrative settings containing a subject users who viewed the
Disclosures line and the disclosure disclosure

e The disclosure message is displayed prior to e Text editing and
the pay stub formatting features

DOCUMENT *

\Y

Proposed Software for Payroll

=.

DOCUMENT?”

Proposed

Software for | Key Standard Features inclusions Price
Payroll

Document e Alink to Document Self-Service (DSS) is Includes the DSS Web__| $7,995
Self-Service created on your Infor Lawson Employee Self- Server, DSS

Electronic Service (ESS) website or another Intranet site. Administrative Tool,

W-2 Web To access the documents in Document Self- and required

Delivery Service, employees either click a link functionality in

mo

MHC SOFTWARE, FNC.

Document Self-Service Pricing Summary for the City of Nashua

Summary

MHC Software’s Document Express™ is used by more Lawson customers for document output than any other
solution. Document Express™ provides customized output and advanced document distribution
functionality, including self-service document access via Document Self-Service — delivered with no hidden
costs and typically within 30 days.

WA

Payment Terms:
50% of software purchase price at time of purchase. Balance due 30 days after software delivery.

Software Implementation & Maintenance Services: Included via phone/web

Post-Implementation Support:

For customers who choose to make technological platform changes or resource support changes post-
implementation (i.e., after 30 days of MHC software use in a production environment), MHC will support the
additional effort required to complete the changes on a time and materials basis, based on a to-be-estimated

<i)

& ~~