Finance Committee

) THE CITY OF NASHUA

January 14, 2021
Memo #21-074

"The Gate City"

Adwunistrative Services
Purchasing Department

TO: Mayor Donchess
Finance Committee

SUBJECT: Software Maintenance in the amount of $69,868.75 funded from account 54407
Software Maintenance

Please see attached communications from Karen Smith, Buisiness Office Manager, dated January 4, 2021
for project specific details related to this purchase. Below please find a summary of the purchase

Invoice Date Amount Due Date Description
12/01/2017 7,558.27 01/30/2018 R Hosting (Agreement) 02/18-01/79
12/01/2017 11,046.67 01/30/2018 R Support (Service Level Agreement) 02/18-01/19
12/01/2017 , 18,191.71 01/30/2018 R Support (Addendum) 02/18-01/19
Total $34,796.65

Any past due payments as of the date of this Amendment which are paid pursuant to this Amendment
shall not be subject to any default, interest or penalty provisians of prior agreements between the

parties.

Amendment to the Software License and Services Agreement
by and between
RouteMatch Software, inc. and City of Nashua

This AMENDMENT ithe “Amendment”) is made effective as of , 2016 (the “Effective Date”) by
and between ROUTEMATCH SOFTWARE, INC., a Georgia corporation ("RouteMatch"), and City of Nashua, a New
Hampshire municipal entity ("Licensee” and, collectively with RouteMatch, the "Parties").

° Community Development
City of Nashua Planning and Zoning
. sone Building Safety
Community Development Division Code Enforcement
City Hall, 229 Main Street, PO Box 2019 Ce erararns mission
Nashua, New Hampshire 03061-2019 Transportation
www.nashuanh.gov FAX

589-3095
589-3090
589-3080
589-3100
589-3085
589-3105
880-0100
589-3119

Date: December 30, 2020
To: Jim Donchess, Mayor
From: Camille Pattison, Transit Administrator

THE CITY OF NASHUA

"The Gate City"

January 14, 2021
Memo #21-073

Adwunistrative Services
Purchasing Department

TO: Mayor Donchess
Finance Committee

SUBJECT: Software Maintenance in the amount of $39,760.81 funded from account 54407
Software Maintenance

Please see attached communications from Camille Pattison, Transportation Manager, dated December
30, 2020 for project specific details related to this purchase. Below please find a summary of the
purchase approval request:

Item:

Jim Donchess
Mayor e City of Nashua

To: Finance Committee
From: Jim Donchess
Date: 1/14/2021

Re: Change Order for Ammunition and Supplies

In accordance with O-14-011, communication of amendments to contracts, this memo is to inform
the Finance Committee of a subsequent change order to the request from the Police Department for
ammunition and supplies from Eagle Point Gun/TJ Morris & Son of Thorofare, NJ.

The original contract price in the amount of $59,396 was approved by Finance Committee on July 1,
2020.

FINANCE COMMITTEE

JANUARY 20, 2021
7:00 PM

To Join Zoom Meeting: https ://us 02web.zoom.us/j/81843384068? pwd=a lh XNk 5wK3k4N 1d3N FROL3dh VIdLUTO9
Meeting ID: 818 4338 4068
Passcode: 370538

Join by telephone: 1-929-205-6099
Meeting ID: 818 4338 4068
Passcode: 370538

If there is a problem with the audio, please dial 603-821-2049 to advise.

ROLL CALL
PUBLIC COMMENT
COMMUNICATIONS

From: Kelly Parkinson, Purchasing Manager
Re: | Change Order for Ammunition and Supplies

Finance Committee - 01/20/2021 Page 11
Mayor Donchess

Any other remarks by Aldermen? If not, Alderman Klee?

POSSIBLE NON-PUBLIC SESSION - None

ADJOURNMENT

MOTION BY ALDERMAN KLEE TO ADJOURN BY ROLL CALL

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Harriott-Gathright,
Alderwoman Kelly, Alderman O’Brien, Mayor Donchess 5

Nay: 0
MOTION CARRIED
The Finance Committee meeting was adjourned at 7:27 p.m.

Alderman Linda Harriott-Gathright
Committee Clerk

Finance Committee - 01/20/2021 Page 10

Alderwoman Kelly

| generally don’t weigh in on Federal things but it was an incredible historic day today with the Inauguration of
our new President Biden and our very first woman of color as Vice President. It definitely brought tears to my
eyes. So | really appreciate everything and am looking forward to what is ahead.

Mayor Donchess

OK thank you. Alderman O’Brien?
Alderman O’Brien

Finance Committee - 01/20/2021 Page 9

Mayor Donchess

Alright please proceed.