Finance Committee

Finance Committee - 01/20/2021 Page 8

Alderman Harriott-Gathright

| don’t have a problem with 6:30 but | agree with Trish, | just don’t know when the execs are going to start. But
| think everyone is pretty much starting within the next week for hearings.

Mayor Donchess

Well maybe we should leave it at 7:00 then and maybe think about it again when the session is over. It’s not
that big of a deal, | was just wondering if we started a half an hour early. Anyone else on that subject?
Alderman O’Brien.

Alderman O’Brien

Finance Committee - 01/20/2021 Page 7

RECORD OF EXPENDITURES

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT THAT THE FINANCE COMMITTEE HAS COMPLIED
WITH THE CITY CHARTER AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES
FOR THE PERIOD FROM JANUARY 1, 2021 TO JANUARY 14, 2021, BY ROLL CALL

A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Harriott-Gathright, Alderwoman Kelly,
Alderman O’Brien, Mayor Donchess 5

Nay: 0
MOTION CARRIED

GENERAL DISCUSSION

Mayor Donchess

Finance Committee - 01/20/2021 Page 6

Alderman Klee

Thank you Mr. Mayor. My question actually is right in line with what Alderman O’Brien was asking. | am sorry
Mr. Cinfo, you might not be able to answer this question. But my question is, are we using similar softwares in
both locations, because | don’t know whether or not you can get a bulk deal saying the City is buying this and
so on. And then my second question to this is, this was already in the Budget correct? We are not adding
additional funds to use, your budgeted funds?

Mr. Cinfo

Finance Committee - 01/20/2021 Page 5
ON THE QUESTION

Mayor Donchess

And | believe Karen Smith is here or someone else from the Police Department?

Peter Cinfo, IT Manager, Nashua Police Department

I’m here, Peter Cinfo, IT Manager over at the Police Department.
Mayor Donchess

Alright could you just explain this item for us please?

Mr. Cinfo

Sure this is the software, annual maintenance for our records management and dispatching software. So it
covers updates, support, typical software maintenance type.

Finance Committee - 01/20/2021 Page 4

From: Kelly Parkinson, Purchasing Manager
Re: Software Maintenance in the amount of $39,760.81 funded from account 54407 Software Maintenance

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND APPROVE THE
CONTRACT FOR SOFTWARE MAINTENANCE TO ROUTEMATCH SOFTWARE, INC. IN THE AMOUNT
OF $39,760.81. FUNDING WILL BE THROUGH DEPARTMENT 186 TRANSPORATION; ACCOUNT 54407
SOFTWARE MAINTENANCE, BY ROLL CALL.

ON THE QUESTION

Mayor Donchess

Finance Committee - 01/20/2021 Page 3
Mayor Donchess

There is public comment at the end, yes.

Ms. Ortolano Ok that’s fine, | just wanted to make sure.

Mayor Donchess

Ok, thank you.

COMMUNICATIONS

From: Kelly Parkinson, Purchasing Manager
Re: | Change Order for Ammunition and Supplies

There being no objection, Mayor Donchess accepted the communication and placed it on file.
Mayor Donchess
This is the change order for the ammunition right?

Alderman Harriott-Gathright

Finance Committee - 01/20/2021 Page 2

Members not in Attendance: Alderwoman Elizabeth Lu
Alderman-at-Large Brandon Michael Laws

Also in Attendance: Kelly Parkinson, Purchasing Manager

ROLL CALL
Alderman Klee
| am here, | am alone and | can hear the proceedings.

Alderman Harriott-Gathright

Clerk —| am present, | am in the room with my granddaughter and | am practicing social distancing and | can
hear you all.

Alderwoman Kelly

I’m here, | am in this room alone and | can hear everyone.

Mayor Donchess

REPORT OF THE FINANCE COMMITTEE

JANUARY 20, 2021

A meeting of the Finance Committee was held on Wednesday, January 20, 2021, at 7:00 p.m. via
teleconference.

Mayor Jim Donchess, Chairman, presided.

Mayor Donchess

As Chairman of the Finance Committee, | find that due to the State of Emergency declared by the
Governor as a result of the COVID-19 pandemic and in accordance with the Governors Emergency Order
#12 pursuant to Executive Order 2020-04 and subsequent extensions, this public body is authorized to meet
electronically.

STATE OF NEW HAMPSHIRE
COUNTY OF HILLSBOROUGH

Onthis _ day of , 2021, personally appeared the above-named, James W.
Donchess, Mayor of City of Nashua, known to me (or satisfactorily proven) to be the person
whose name is subscribed herein and acknowledged that he/she executed the foregoing
instrument for the purposes contained therein.

Notary Public/Justice of the Peace
Print Name:
My Commission Expires:

STATE OF NEW HAMPSHIRE
COUNTY OF HILLSBOROUGH

Onthis day of , 2021, personally appeared the above-named,

and services. Any associated costs with providing telecommunication and internet
services will be the sole responsibility of the Lessee. The Lessee is also responsible for
arranging its own waste management service(s). The City of Nashua will not provide
solid waste receptacle or removal services for the Lessee.
2. In the event of any inconsistencies in the Lease and this First Amendment, the terms of
this Amendment shall control. Except as expressly set forth in this First Amendment, the Lease