Minutes

Finance Committee - 05/21/2020 Page 9

John Griffin, CFO

My particular Memo, Alderwoman Gathright, was dated to the Mayor, May 12". To Mayor Donchess, from
John Griffin and Rosemarie Evens, May 12 recommendation to extend Melanson Heath and Company
contract. This contract is its 2 years, we will also require next Tuesday Board of Aldermen approval. So |
would definitely go forward post-haste to get you this Memo as well as the actual contract.

Alderman Harriott-Gathright

Alright, thank you.
Vice-Chairman Klee

Finance Committee - 05/21/2020 Page 8

things like that are usually part of the packet. This packet tonight seems very sparse and | don’t have a lot of
sense of, you know, | Know there aren’t bids required for this particular contract. But that is my comment.

Vice-Chairman Klee
And | cannot disagree with you, Alderwoman Lu. Usually our packet is much bigger. | don’t know what
happened, if we have seemed to have lost it. | went in and double-checked on the Agenda also to see if there

was something that was missing.

John Griffin, CFO

Finance Committee - 05/21/2020 Page 7

John Griffin, CFO

This would, Madam Chairman, this would be Mr. Griffin, CFO for the City.
Vice-Chairman Klee
Thank you, please go ahead Mr. Griffin.

John Griffin, CFO

Finance Committee - 05/21/2020 Page 6

Vice-Chairman Klee

Sure, Alderman Lu?

Alderwoman Lu

Alderman O’Brien, why don’t | see him on my Finance Committee roster?

Alderman O’Brien

I’m on the Finance Committee.

Alderwoman Lu

| never thought you were. Thank you. | don’t know.

Alderman O’Brien

| can go if you want.

Vice-Chairman Klee

Oh no you don’t.

Alderwoman Lu

| just wondered.

Alderman O’Brien

Alderman Lu it is a late night.

Vice-Chairman Klee

Finance Committee - 05/21/2020 Page 5

Finance Committee - 05/21/2020 Page 4
Alderwoman Lu

Thank you. In Mr. Kooken’s Memo or (inaudible) details are attached. Did we not get something that was
meant to be attached?

Kim Kleiner, Director of Administrative Services

Finance Committee - 05/21/2020 Page 3

COMMUNICATIONS

From: Dan Kooken, Purchasing Manager
Re: 14 Court Street Fire Suppression System, Change Orders #1 and #2 on PO #154024

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND AUTHORIZE
CHANGE ORDER #1 IN THE AMOUNT OF $15,290 AND CHANGE ORDER #2 IN THE AMOUNT OF
$13,283 FOR A TOTAL AMOUNT OF $28,573 FOR 14 COURT STREET FIRE SUPPRESSION SYSTEM
FROM NORTHPOINT CONSTRUCTION, BY ROLL CALL

ON THE QUESTION

Vice-Chairman Klee

Finance Committee - 05/21/2020 Page 2

Members not in Attendance: Mayor Jim Donchess
Alderman-at-Large Brandon Laws

Also in Attendance: John Griffin, CFO/Comptroller
Dan Kooken, Purchasing Manager
Kim Kleiner, Administrative Services Director

Vice-Chairman Klee

Here. | am alone in this room, but in close proximity is my husband my two greyhounds. | am attending this
call virtually by the Governor's order.

Alderwoman Lu
| am present, | am alone and | can hear you, thank you.

Alderman Harriott-Gathright

REPORT OF THE FINANCE COMMITTEE

MAY 21, 2020
A meeting of the Finance Committee was held on Thursday, May 21, 2020, at 10:35 p.m. via teleconference.

Vice-Chairman Patricia Klee presided.

Alderman Klee

As Vice-Chairman of the Finance Committee, | find that due to the State of Emergency declared by
the Governor as a result of the COVID-19 pandemic and in accordance with the Governor's Emergency Order
#12 pursuant to Executive Order 2020-04, this public body is authorized to meet electronically.

Finance Committee - 06/03/2020 Page 12

Mayor Donchess

Yes, definitely | will be there.

Alderman Harriott-Gathright

Congressman Annie Kuster will be there, the Chief of Police will be speaking. | will be speaking for a brief
moment as well. So come out and join us if you can. And we are practicing social distancing and we are using
masks.

Mayor Donchess

Great, now | was asked the question, “are masks going to be available for people who don’t have them”. | think
you said you did.

Alderman Harriott-Gathright