Agenda

8. Equipment Return. If the Equipment is returned to XFS, it shall be in the same condition as when delivered to you, except for “ordinary wear and tear” and, if not in such condition, you will
be liable for all expenses XFS incurs to return the Equipment to such condition. IT Is SOLELY YOUR RESPONSIBILITY TO SECURE ANY SENSITIVE DATA AND PERMANENTLY DELETE SUCH DATA
FROM THE INTERNAL MEDIA STORAGE PRIOR TO RETURNING THE EQUIPMENT TO XFS. YOU SHALL HOLD XFS HARMLESS FROM YOUR FAILURE TO SECURE AND PERMANENTLY DELETE
ALL SUCH CUSTOMER DATA AS OUTLINED IN THIS SECTION.

Xerox Financial Services LLC
201 Merritt 7
Norwalk, CT 06851

Lease Agreement

XefOx @)

Supplier Name & Address: Conway Technology Group, A Xerox Company 10 Capitol St. Nashua, NH 03063

Full Legal Name: NASHUA, CITY OF (INC)

Owner: XEROX FINANCIAL SERVICES LLC - 201 Merritt 7, Norwalk, CT 06851
Ta RL

Agreement Number:

Phone: 603-589-3183

Billing Address: 229 Main St.

Contact Name:

Terms and Conditions

Sales Order

v2020.01.15624

A Xerox Company : {Delivery Date: TBD

BILL TO SHIP TO
: Of Nashua - CO257:100912 : Of Nashua - CO257:100912
DUNS # 026059233 Contact:
ress: 229 Main St : 229 Main St
ress 2: 2:
P: Nashua, NH 03060 IStZIP: Nashua, NH 03060
Phone/Fax 603-589-3183 Phone/Fax 603-589-3183

P.O. # Tax Terms T
Emma Humphrey © Net 10 . : Major Accoun

City of Nashua

Information Technology Department (603) 589-3300
Administrative Services Division Fax (603) 594-3434
229 Main Street - Nashua, NH 03060

To: Mayor Donchess
Board of Aldermen

Date: June 14, 2021
Re: Conway Office Xerox Lease & Maintenance Renewal
This request is for the Conway 60 Month FMV Lease Renewal/replacement for the existing Xerox

devices. Total: $35,576.40. Funding is General Fund, Property Services, Copier Maintenance
Contracts: 22.1.500 — 54421. Req#72537.

Jim Donchess
Mayor e City of Nashua

To: Board of Aldermen

From: Mayor Jim Donchess

Date: June 30, 2021

Re: Multi-Year Contract Award — Copier Leases and Maintenance

Pursuant to NRO: § 5-74/B: A contract that extends from the current fiscal year into succeeding

fiscal year(s) in which no funds have been appropriated nor otherwise designated for this purpose
shall be approved by the full Board of Aldermen before the contract shall become binding on the

City.

City of Nashua

Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233

June 30, 2021
Memo #22-141

TO: Mayor Donchess
Finance Committee

SUBJECT: 4 Multiyear Copier Leases and Maintenance in the amount not to exceed $35,576.40
funded from accounts 54421 Copier Maintenance

FINANCE COMMITTEE

The Finance Meeting
for Wednesday, July 21,
2021 at 7 pm has been

CANCELLED.

The next Finance
meeting will be held on
Wednesday, August 4,

2021 at 7pm in the

Aldermanic Chamber.

Adjustable Frequency Drives 2 8

SVX Drives