City of Nashua
Purchasing Department
Administrative Services Division (603) 589-3330
229 Main Street - Nashua, NH 03060 Fax (603) 594-3233
June 30, 2021
Memo #22-141
TO: Mayor Donchess
Finance Committee
SUBJECT: 4 Multiyear Copier Leases and Maintenance in the amount not to exceed $35,576.40
funded from accounts 54421 Copier Maintenance
Please see attached communications from Kimberly Kleiner, Director of Administrative Services, dated June
14, 2021 for project specific details related to this purchase. Below please find a summary of the purchase
approval request:
Item: Leases & maintenance for replacement copiers for the following offices: DPW
Engineering, Alderman’s Office, Community Development (2 machines) and Risk
Management
Value: $592.94 per month for 60 months to total $35,576.40
Vendor: Leases are through Xerox Financial Services, Maintenance is from Conway
Technology Group
Department: 122 Information Technology
Source Fund: 54421 Copier Maintenance
Ordinance: Pursuant to § 5-84 Special purchase procedures A/(3) Purchases which can be
procured through cooperative intergovernmental purchase agreements with
other governmental jurisdictions
The Administrative Services Division: Information Technology, and the Purchasing Department
respectfully request your approval of this contract.
Regards,
Kelly Parkinson
Purchasing Manager
Ce: K Kleiner
J Graziano
