Finance Committee - Minutes - 2/16/2022 - P5
Finance Committee — 02/16/2022 Page 5
alarm fires and we need coverage for the city, the Deputies like myself would come back from off duty and use this vehicle
to cover the city. Then potentially if another fire were to happen, we would even need another vehicle for the subsequent
Deputies to come back and respond as well. So to call it a “reserve” is really not the best explanation of what this vehicle
does. So we do have to keep vehicles that are in good condition and able to be used.
Alderman Gouveia
Thank you.
Mayor Donchess
Anyone else? All right, could the Clerk please call the roll?
A viva voce roll call was taken which resulted as follows:
Yea: Alderman Klee, Alderman Comeau, Alderman Gouveia, Alderman Clemons,
Alderwoman Timmons, Alderman Moran, Mayor Donchess 7
Nay: 0
MOTION CARRIED
From: Kelly Parkinson, Purchasing Manager
Re: DPW Facility Design Services Change Order #2 in the amount not to exceed $37,000 funded from 53107
Architect & Engineering Services/Bond (Admin./Engineering)
MOTION BY ALDERMAN GOUVEIA TO ACCEPT, PLACE ON FILE AND APPROVE CHANGE ORDER #2 FOR
UNFORESEEN MISCELLANEOUS COSTS AND ADDITIONAL WORK THAT WAS NOT PART OF THE ORIGINAL
SCOPE OF WORK WITH HKT ARCHITECTS, INC. IN AN AMOUNT NOT TO EXCEED $37,000. FUNDING THROUGH
DEPARTMENT: 160 ADMIN/ENGINEERING; FUND: 53107 ARCHITECT & ENGINEERING SERVICES/BOND, BY
ROLL CALL
ON THE QUESTION
Mayor Donchess
| believe Mr. Cummings is here on this. Could you give us an overview?
Tim Cummings, Economic Development Director
Yes happy to. For the record, Tim Cummings, Director of Economic Development. What you have before you this
evening is a change order for $37,000 for miscellaneous unanticipated expenses that came up during the design process
for the DPW administrative office building. All these expenses are contemplated and anticipated in the total project
budget which we're staying within but they weren’t originally counted for in the original contract scope. Most of the work
are small housekeeping type matters like $3,000 for an existing conditions compilation plan, moving of the building after
we had one of our committee meetings lately from where it was original proposed, some additional comments and
questions that came from the State permitting office that needed to be address. So all these miscellaneous items in total
add up to $37,000 in design changes.
Mayor Donchess
All right. Questions, comments?
Alderman Klee
Thank you again Mr. Mayor. Director Cummings | did hear you correctly. You said that although they weren't anticipated
and weren't part of the original project scope but they are within the budget. So you’re not asking to come in for any
additional monies. You’ve already had budgeted for this as unanticipated costs is that correct? Did | hear that correctly?
