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Board of Aldermen 02-23-2021 Page 17

design and the way that they are using those monies that we will be getting through the bonds and so on, |
don’t want to say “beautify” but to fix the area will give us the equal amount of spaces, so that in the end we
would end up with | think a few more than we what we would have had as it was. | think we need to be
cognizant of that.

While | do respect my colleagues who feel that we should bring this back, | do think that the developer has
made a lot of concessions and we have been going back and forth. To do that to them again | think could
possibly hurt this deal and | really don’t want to do that. | don’t want to delay it any longer. So thank you so
much.

President Wilshire

Anyone else on the motion to amend. Sir, | can’t have you speak it’s not public comment period. Alderman
Lu.

Alderwoman Lu

Just in response to a couple of comments, | don’t know if | would call this a good faith agreement. To me any
agreement that is going to (unidentified speaker talking over Alderwoman Lu) contract and it’s just more than a
good faith agreement. So for that reason (unidentified speaker continues to interrupt) going in, Sir, do you mind
muting, please? To know going in, what these contractual obligations are. | didn’t ask about how many
parking spaces, to me that is not even a concern. If we are paying $2.5 million dollars for a garage and at the
Budget Meeting, Director Cummings says there will now be 30 spaces. But the night that | come to vote I’m
told that it is 50 spaces and | am trying to decide are we paying $51,000.00 per space or are we paying
$83,000.00 per space? | mean that’s a substantial financial consideration in my opinion.

| just don’t think, | don’t understand why someone could speak to this wasn’t here tonight. In terms of we can’t
keep them waiting any longer, my feeling on that is that we considered this in April, never heard about it again
‘til | think September when it became an issue because the question of funding, of authorizing a bond for the
Performing Arts Center came into the discussion and all of a sudden we wanted to include $2.5 million dollars
because that would make this deal with Melbourne Lansing better, it is what they needed. So we approved that
and we didn’t hear anything until February. | mean | don’t think we are dragging our feet but we are just asking
for some concrete information before | commit to the financial obligations. Thank you.

President Wilshire

Alderman Lopez?

Alderman Lopez

So | don’t know what Alderman O’Brien is referring to in terms of plans for the internal planning structure but |
agree that we have definitely talked about the importance of parking in the surrounding areas ad nauseum and
it is very important that we address that. That was one of the primary concerns that | had with the building as
well. And | think one of the real victories about this project is that it has internalized parking that does account
for the needs of the community around it. | don’t know based on what Alderman Jette has said or 100% where
we ended up with that that has been assured as being part of the lease. If | understand some of what
Alderman Dowd said, that parking could still be modified and could still be changed so that it does not meet the
same level of need. And that was a major factor in my decision making to be in support of this.

| would point out, however, that the ground is not going to thaw any much faster if we tabled this just for this
Aldermen meeting and we do have an Infrastructure Committee Meeting tomorrow. If Director Cummings has a
plan, a map or whatever that was sent by the builder and has the lease, we could just refer it to that Committee
tomorrow and review it then and then | don’t think that much time would be lost.

Board of Aldermen 02-23-2021 Page 18

Mayor Donchess

Madam President, | might be able to answer this parking question for you.
President Wilshire

Thank you, Mayor.

Mayor Donchess

Alright. Mr. Cummings never said 30 spaces in the garage. It’s always been 49 or 50 spaces in the garage.
Where this 30 may come from is that in addition to the spaces in the garage we believe that we can add 20 to
30 spaces on the street; Factory Street, High Street. You might have seen that we put up barriers on Factory
Street during the summer to demonstrate that you could park all along the northside of Factory Street and it
would not affect traffic flow in the least, which it did not. But there are other spaces, High Street, School Street,
so 20 to 30 spaces on the street. There are 78 parking spaces in the lot so if there are 49 or 50 spaces on the
current surface lot, if there are 49 or 50 spaces underneath the School Street Housing plus 20 to 30 spaces on
the street, you come up with either 78 or at the least 68 spaces that would be provided in the area, meaning at
maximum a loss of ten but possibly less.

| also have to say that, | mean the Board of Aldermen operates according to a Committee Structure and the
point of the Committee approach is that details and the more complicated and complex the issue is the more
important the Committee structure becomes because you have to go to the Committee Meetings, you have to
follow what’s going on. You have to ask these questions when there are people present to be able to clarify
them, maybe make small changes if that’s required. But this has to be done, you have to do your homework,
you have to show up, you have to go to the meetings and you have to think of these issues and raise them in
the what — year or two years that this has been pending? The Committee Structure is designed to avoid
exactly this, very detailed questions that no one can answer right off the fly like some provision of a very
detailed agreement, what exactly it means. You have to apply yourself and do the homework. As Diane Shan
(?spelling) used to say over and over again, “Aldermen have to do their homework”. And that requires that
you get up to speed before 10 minutes before a vote on a major proposal.

So this should have been raised at the Committee in April, in September, in February, you know? This has
been pending for a long, long, long, long time. And we have gone over and over and over the parking. Finally,
the parking was not added to accommodate the developer, he didn’t ask for this at all. This was done for the
neighbors. This was done for the neighbors. So | think it was a reasonable approach, a reasonable
compromise. The parking is paid for by the property taxes that will be generated by this housing and it will also
generate enough property taxes to help pay for the Performing Arts Center. And the link there is that this
builder said the reason he had even thought of Nashua was because of the Performing Arts Center. The point
is, the Performing Arts Center attracts private investment. These are some of the private dollars that are
coming to Nashua because of the Performing Arts Center; hence the connection. Money from this project has
already been approved to be applied to the Performing Arts Center to help offset the cost. As we get more
private investment that'll happen again. | hope that answers the parking question.

President Wilshire
Thank you, Mayor. Alderman Clemons, did you want to say something?
Alderman Clemons

No | couldn’t have said it better than Mayor Donchess did.

Board of Aldermen 02-23-2021 Page 19

President Wilshire
OK Alderman Jette?
Alderman Jette

Thank you Madam Chairman. | don’t know who you are talking about Mayor but | think | have perfect
attendance at the Board of Aldermen Meetings and all of the Committee Meetings. And I’m on the Budget
Review Committee and I’ve been to every Budget Review Committee Meeting. This project may have been
discussed by you and the people in your administration for months. But it hasn’t come before our Committee
until very recently, a couple of weeks ago. And during that meeting that we had | raised these questions, |
asked these questions at that meeting. | also spoke to Director Cummings with specific questions. A week ago
| pointed out what | thought was, you know, deficiencies in this contract and he agreed that | raised some good
points and that he would get back to me. So he got back to me about 2:30 this afternoon. This is your
administration, Mayor. So about 2:30 this afternoon he got back to me and he told me that my concerns were
unfounded, that he had spoken to the Legal Department and they felt there was sufficient safeguards in the
agreement.

| called Attorney Bolton and told him my concerns. Attorney Bolton said that he wasn’t familiar with everything
that | was raising and that he would look into it. That was just tonight, just a few hours ago so he hasn’t had
much time to look into it. But part of this project, part of the problem that we dealt with was the parking
problem. And part of the compromise was coming up with this parking facility underneath the building. And
your own arithmetic includes 49 or 50 parking spaces under the building. So | ask you, where in the
Resolution, where in the proposed agreement it specifies how many parking spaces are going to be included? |
have looked at it extensively, there isn’t any number provided.

Now at the last Budget Review Committee Meeting, the developer was there, Mr. Flotz. He said that plans
were being worked on and would be completed shortly. So that meeting was a few weeks ago. | have been
asking for those plans, | asked Director Cummings for them. Tonight we find out from the Attorney for the
developer that those plans, in fact, for the parking garage have been completed and they were provided to
your administration but they haven't been distributed to the Committee or to the Board of Aldermen.

So | am not trying to stop this project. | just think that for you to accuse us of not having done our homework, |
think is unfounded. | think it is your administration that hasn’t done its homework. | don’t think it is fair for you
to ask us Aldermen to vote on something that all of these holes in it. And the developer's attorney tonight said
they have got the plans, in fact, they submitted them. Why weren't they given to us? | don’t know. He is telling
us that there’s 49 spaces in that plan. We are taking his word for it. I'd like to see it, I’d like to see the plan, I’d
like to see the 49 spaces. These other things, | just think your criticism in unfair to me and to Alderwoman Lu
and | don’t appreciate them. So | just don’t understand why we can’t have the details that we are asking for and
why we are being asked to vote on something without those details be provided. And for that reason | am
asking that this matter be tabled and referred back to the Budget Review Committee so that these details can
be provided. The Budget Review Committee can have a special meeting, we can get on this right away.
There’s no reason why we have to take a long time looking at this, but once those details are provided, then
we can satisfy our obligation to our constituents and vote on this knowing what we are getting into. And we
can do it at the next Board of Aldermen Meeting. | don’t think that that’s unreasonable to ask the developer. |
think the developer would agree with us that these details are important and should be provided. It sounds like
he has already provided them but they just haven't been distributed to us.

Mayor Donchess

Well Alderman Jette | wasn’t referring to you specifically but | think your criticism is unfair. | mean the idea that
this was just proposed, look back to when this was proposed, what? At least a year ago, at least. And it’s
been pending that entire time. | was at the last Committee Meeting, | don’t remember these questions being
raised, maybe they were. But | remember going over and over and over and over the whole parking situation

Board of Aldermen 02-23-2021 Page 20

numerous times with numerous committees. And every time we have said, and I’ve seen a plan some time
ago that it was either 49 or 50 or 51 spaces in the garage. And at the last meeting the builder was there and
he said it depended a little bit on the configuration of the units and sort of the final footprint of the building as
approved by the Planning Board. They want the spaces to line up with the units, so it depends a little bit on
what the Planning Board ultimately approves. But we have the commitment over, and over and over and over
again to 49, 50, or 51 spaces. We have gone over, and over, and over the idea that we are going to put 20 or
30 spaces on the street.

| think | was, more than anything, referring to the idea that there’s going to be 30 spaces in the garage. No one
has ever said that. No one has ever said that. They have said 20 or 30 spaces on the street. Now it’s
possible if you are just listening casually and not really paying attention or not doing your homework you might
think or somehow get the idea that someone had said 30 spaces in the garage, that has never been proposed,
it has never been the plan. And we are here discussing 30 spaces in the garage as a possibility, that’s never
been discussed, has never been proposed and is not a real issue. And it is things like that should have been
resolved in the Committee. Now | don’t know if two weeks means that much but | do know that this thing has
been pending for a long, long, long, time. And it has been discussed over, and over and over not only with the
Budget Committee but with the Planning Committee, with the Infrastructure Committee and we have gone over
these details repeatedly in front of many Committees.

Alderman Jette

Mayor, they are not in the agreement.

Mayor Donchess

| don’t know Alderman Jette which of these issues you have raised before, | don’t know. | know that you had a
series of written questions and we responded to them. But look, if you don't like the project, vote against it.
You know, if you don’t think it’s complete, vote against it.

Alderman Clemons

Thank you. So I’ve been listening to everything and we can’t put a number into the agreement because as
was Stated it is subject to change by the Planning Board. And in addition to that, we could put in there that’s it
is going to be 98 spaces only for motorcycles. Maybe it’s only 30 spaces for box trucks. | don’t know. It
depends on how big the vehicle is that goes in there. The point is, is that it has always been 49, 50 spaces
roughly from the time that it was originally proposed to now. But the Planning Board is going to have the final
say on the final design and everything else. But we can’t get to that point until we pass this. So my suggestion
is that we move forward with this in order to get the answers that you all are looking for. Thank you.

Alderman Dowd

| did have a conversation with Director Cummings this afternoon on a couple different subjects and one of
them was the potential lease. It is my understanding, and Attorney Bolton correct me if I’m wrong, but | believe
Attorney Leonard is doing the lease on this. | am told that it is going to basically be the agreement tonight plus
the mets and bounds of the property which has to be in all leases. And trust me, I’ve had a lot of experiences
with leases over the last year, year and a half. As far as and only Attorney Melville can probably answer this, if
they are going to start construction soon, | know that the two school projects are getting started in March or the
first of April at the latest, as soon as they can put a shovel in the ground, because the construction season
around here is not very long. And the longer you wait to get this started, as | can again from the School
Projects tell you, that costs are going up all the time. | think that from an overall benefit to the City, | think we
need to move out on this. But | will say if it is the will of the Board to move it back to Budget that | would ask
that detailed questions be developed by whoever has questions on the project, they get sent into Donna
Graham and she presents them to the entire Board of Aldermen, and the Legal Department, and Director
Cummings and the Mayor so that when we have the Budget Meeting we will have all the answers to present.

Board of Aldermen 02-23-2021 Page 21

| would not want to get into the Budget Meeting and end up with other questions that can’t be answered and
this drags on ad nauseum. So if it does get referred back to Budget | would please insist that the questions be
developed and submitted in time so that we can discuss them with some reasonable assurance of coming up
with the final answers at the Budget Committee. | don’t think we can go out on a limb here in agreeing to this
as its written, we have other bites at the apple to protect the City and the taxpayers as far as final designs and
everything else. So | don’t think that this locking us in in a cement boot. | think it is giving the developer the
wherewithal to proceed with spending money to develop more of the drawings and to get things lined up so
that he can move forward. They still have to sign a lease and by the way, the lease will have to come back to
the Board of Aldermen for approval and the Mayor would have to sign the lease. So there are other checks
and balances and | think if we move forward with this tonight, | don’t think, like | said, put such severe
constrictions on us that we can’t make inputs later. Thank you.

President Wilshire

You're welcome. Alderwoman Lu.

Alderwoman Lu

Just a clarification, Alderman Dowd | think that you quoted from February 10" Budget Meeting. | specifically
wrote in my notes, 20 to 30 parking spaces. | also remember reading that in the meeting notes. Hearing that
and hearing something different tonight, | guess if | am the only person that cares whether we are going to
spend ...

President Wilshire

Don't do that. That’s not fair to the rest of the board to assign any kind of — it’s just not ok to do.
Alderwoman Lu

I'm not sure of what you are saying. | did some research.

President Wilshire

What you are saying is you know how the rest of the board is going to vote or do something, you don't really
know that.

Alderwoman Lu

OK. This did come up again, changed two weeks ago. The questions | am asking have to do with the
changes. And | did reach out to six board members today as well as other people to ask if they had seen the
lease because | am concerned that we have no guarantee that — | spoke with a few people and it seemed very
vague about the real estate, the property taxes. | understand that Alderman Dowd was able to contact
Melville, nobody responded to me. | didn’t have Melville's number to reach out to and ask. But you know | am
also dealing with, | guess | am also a little insulted that Mayor Donchess, you are going to call me down,
anyways it’s only been 2 weeks so thank you. That’s all.

President Wilshire
Alderman Lopez?

Alderman Lopez

| do think it is important for us all to remember that people communicate in different ways and they process in
different ways. So somebody may be more articulate than the next person. That doesn’t mean the other
person is not paying attention or not listening. So just food for thought that people are not all, they don’t all

Board of Aldermen 02-23-2021 Page 22

have access to the same levels of information. Personally | would be more assured if we all the information
that is being referred to tonight on our plate but | do hear what Alderman Clemons is saying that we have
additional checks and balances. There are potential opportunities to make things change. So my question to
Alderman Dowd with his experience in developing School Projects, is if this is urgent because it has to be
started when the ground is soft enough, what is our turnback point. Like if they start digging into the ground, |
mean we are talking about a parking garage which is literally the first thing they have to build but it is also
subject to dimensions and that kind of stuff. If they dig a big hole in the ground and we say, ok look you are
not going to be able to do what we thought you could do, what kind of alternatives do we have?

Alderman Dowd
Alderman Wilshire?
President Wilshire

Alderman Dowd. Yeah just two things, just for one clarification up front, | did not talk to the developer or Mr.
Melville at all today. | talked to Director Cummings on several subjects not just this. And as | think people
might have missed, | just said it, that when the lease is developed it has to come back for approval to the
Board of Aldermen. The lease is going to be pretty much the wording that is in the agreement plus the mets
and bounds that defines the property specifically. That’s a legal requirement as | am sure Attorney Bolton
could attest to. If the construction is not started and | would refer, I’d get back to Mr. Melville to answer the
question, | know we were talking about having a final lease assignment and closing in May. You don't just call
a construction company and have them start in a couple days, it takes time to gear up, it takes time order
material. | mean we don’t know what the construction plans are yet but | also would go out on a limb and say if
we don’t enter into this agreement, they are not going to go spend the money to line all that construction up. So
until this agreement is signed, they’ve got their hands tied. They are not going to spend a whole lot of money
and all of a sudden we decide, you know what — we don’t want to do this. No we would have to have this
commitment. We don’t have this commitment, they don’t have our commitment that we want them to go
forward. So | would ask President Wilshire to let Mr. Melville answer.

Mayor Donchess

Well Madam President, | have more information on this.
President Wilshire
Ok, Mayor?

Mayor Donchess

We have been discussing what — something an hour based upon the idea that a parking plan has never been
submitted. As part of the record of the Budget Committee of August 12" of last year, the parking plan was
submitted to the Budget Committee. Now it was submitted so long ago that maybe people don’t remember
that, but it was submitted and it is part of the record. Not only has this been discussed before the Budget
Committee, but remember we did bond hearings and we presented a lot of information there as well. And
there was TIF Legislation, information was presented there. That’s why | am saying we have gone over, and
over, and over this. And there have been informational meetings, just updates to Infrastructure. So this has
been presented to more than the Budget Committee. But if the whole premise here is that there’s never been
a parking plan, that is not correct. August 12", it was submitted six months ago as part of the record.

Now where this 20 to 30 spaces comes from, that is the street parking. That is the street parking. Yes we
have said 20 to 30 spaces on the street; 49 or 50 spaces in the garage. That has been clear for a long, long,
long time and the plan was submitted to the Budget Committee six months ago.

Board of Aldermen 02-23-2021 Page 23

Alderman Lopez

| was actually still ...
President Wilshire

Alderman Lopez.

Alderman Lopez

| mean given what the Mayor has just said, | still maintain that the plan being attached to this Legislation
tonight would have probably cleared up all of these questions. But with what Alderman Dowd replied | feel like
we can move forward with it because if we need to make changes to the lease after the next step then there
wouldn’t be any particular issue. | just want to clarify that it was said earlier that if you want to vote against this
because you don’t like the project, | would vote against the amendment or moving too quickly on it because |
do like the project and | don’t want this to turn into another debacle. | mean | guess | am being unfair calling it
a debacle but uncomfortable situation like what we had with River Front Landing that cost more money
because I’m conscious of the fact that this is moving into an area of low income needs. And | don’t want
people in the future to start blaming people who are living there for costing the City more money or getting
special favors or anything. So | do think it’s important for us to have these answers, but we have them we just
literally need to put them in probably the next agenda meeting or the next discussion where that lease comes
back to us. So | would be comfortable moving this forward. | appreciate the diligence that Alderman Jette
showed and | do think he brought some important issues up and | appreciate Alderman Lu’s attentiveness. But
| do think we also have enough information right now to at least do the Master Development Agreement.

President Wilshire
Alderman Clemons?
Alderman Clemons

Thank you. | wasn’t at this meeting but | am looking at the minutes right now and the question was from
Alderman Klee, “Director Cummings, the 50 spaces that you said are going to be there, did we lose any
spaces or do we have 50 and are we still going to have 50”. And | am going to quote Director Cummings, “No
this is going to be an approximate reduction of about 30 spaces. | want to say we have about 80 in the School
Street Lot now. We will have about 50 in the School Street Lot when it is all said and done. But that’s why it is
important that we create that additional 20 to 30 on-street parking in and around the development”. | think it’s
important that that got on the record tonight. Thank you.

President Wilshire
Thank you Alderman Clemons. Alderman Jette.
Alderman Jette

Thank you Madam Chairman. The numbers that we are talking about are things that have been said. | know in
the past we talked about 50 spaces. What | am saying is that this agreement that this Resolution is adopting
does not provide that number. Now the Mayor said that the parking plan was submitted back in August. Well
at the Budget Review Committee Meeting that we had a couple of weeks ago, the developer said that the plan
had not been finished yet. | think if Attorney Melville is still on, maybe he can answer, | think tonight he said
that he submitted the plan to Mr. Cummings within the last week or so. So all | am saying is if — you can’t
enforce a contract based upon words that were spoken at meetings or during discussions or whatever. You
have to look to the documert. If it’s not in the documert, it’s not there. You can’t submit evidence of what was
intended, you’ve got to go by what is in the document. You’ve got to read the document and right now the
document that we are dealing with does not tell us how many spaces are going to be in this garage.

Board of Aldermen 02-23-2021 Page 24

Part of the deal was that we were agreeing to pay the builder $2.5 million dollars to build a garage to provide
approximately 50 spaces in order to satisfy the parking concerns of the neighbors. All | am saying is that until
that numbers appears in an agreement, it’s not there. So if the Mayor is correct and this plan was submitted in
August, let’s just attach it to the agreement. Or if the agreement was recently, if that was just a concept and
that really wasn’t the plan if there is a plan as Attorney Melville | think said, that has been prepared now, let’s
just put it in there so it is something we can depend on. And | think we can do this within a couple of weeks by
our next meeting and | don’t think that’s going to hamper this project or delay this project or certainly not kill
this project. | am not against this project. | was against it but we voted for it and | accepted that vote. | am
trying to kill the project now. | accept the vote, let’s go ahead with the project, but let’s do it correctly. So |
made a motion to refer it back to the Committee.

President Wilshire

Ok that’s your motion, Alderman Jette?

Alderman Jette

My motion was to table this and refer it back to the Budget Review Committee.

Alderman Clemons

You can’t do both.

Alderman Dowd

| think Attorney Bolton will want to say something.

President Wilshire

Attorney Bolton?

Attorney Bolton

Tabling and referring are two different things, they cannot both be done simultaneously, they could be done
sequentially. But it has to either be tabled and be in possession of the full board or it has to be referred to a
Committee and then be in the possession of the Committee.

Alderman Jette

OK hearing that, | move to refer it back to the Budget Review Committee.

MOTION BY ALDERMAN JETTE TO REFER BACK TO THE BUDGET REVIEW COMMITTEE

ON THE QUESTION

President Wilshire

OK. Alderman Dowd.

Alderman Dowd

| was just going to say that Attorney Melville showed the parking plan. The options we have are if you want to

take that parking plan as the proposed parking without nailing it down to exactly 50 spaces because again |
don’t think that’s what you want to do. Or if you want to make the approximate 50 spaces part of the lease,

Board of Aldermen 02-23-2021 Page 25

that can be done too because the lease is still being written and will have to come back to us for approval. | am
not sure that sending it back to the Budget Committee, that’s just a delay in my book. So those are two things
that can be done. You can make a motion to add the plan that Attorney Melville just showed to the current
agreement or you could say that in the lease agreement you'd like to see the statement that approximately 50
parking spaces will be part of the lease; you can say exact you’d have to say approximate for all the reasons
mentioned in the conversations.

But | don’t think moving it back to the Budget Committee at this point is prudent. | think that there are other
alternatives and | think for the expediency of getting this done, that doesn’t mean that we are finalizing it and
writing it in indelible ink tonight. The lease would be the next step and that lease is being written, it will include
the words in this agreement, plus anything else we want to add and including the mets and bounds and that
will come back for approval. But let’s get the contractor on the hook so that he knows that the City is willing to
work with him, that he has some confidence that he’s going to be spending all this money in Nashua and not
be hung up on details that can be worked out in other documents.

President Wilshire

OK the motion is to re-refer. Anyone else? Alderwoman Lu?

Alderwoman Lu

So I’ve got my answers, | mean it’s not in — Mr. Melville has answered my questions. Is it possible that we
could just ask him to give us a little idea of what we are looking at on the screen. Because if | understood that
diagram then | would vote against re-referring, | mean it would make a difference.

President Wilshire

Mr. Melville.

Attorney Melville

Yes, can you all hear me? | apologizes, | am working with my audio/visual it’s kind of studio / office here.
What we are looking at is the first floor plan, it’s labeled 49 spaces here.

President Wilshire
We can’t see it.

Attorney Melville

OK sorry | am going to try to share the screen again.

Alderman Lopez

For what it is worth, your sound quality is amazing.

Attorney Melville

Thank you | have a new console | just put in a couple of days ago. Can you all see it now? (Several Aldermen
say “yes”) It’s on one of those screens. So what you are looking at down here towards the left, the 49 spaces
are marked in red, just the label 49 spaces. | have drawn it from the first floor plan here and this is what |
received this morning so like | say this is brand new for me as well. But this is what we are showing the
parking garage plan.

Finance Committee — 01/19/2022 Page 18

RECORD OF EXPENDITURES

MOTION BY ALDERMAN JETTE THAT THE FINANCE COMMITTEE HAS COMPLIED WITH THE CITY CHARTER
AND ORDINANCES PERTAINING TO THE RECORD OF EXPENDITURES FOR THE PERIOD FROM JANUARY 1,
2022 TO JANUARY 13, 2021, BY ROLL CALL

ON THE QUESTION

Mayor Donchess

Now at the beginning, the question regarding what the Record of Expenditures is came up which | did not answer. | forgot
about the question until now. The Record of Expenditures is the list of all checks written by the city over the period of time
which is usually half a month, including payroll. Normally the CFO, now Treasurer as well, John Griffin is here to answer
any questions about this but he is out ill and therefore could not attend tonight’s meeting. If you do have questions about
individual checks because there are thousands of them, its better if you ask him in advance so that he can research it
because he can’t answer thousands of checks necessarily just off the cuff. The procedure is to approve the list of checks
that have been written. That’s what’s being asked. Any questions? Comments? Could you please call the roll?

A viva voce roll call was taken which resulted as follows:
Yea: Alderman Klee, Alderman Cathey, Alderman Comeau, Alderman Gouveia,

Alderman Jette, Alderwoman Timmons, Mayor Donchess 7
Nay: 0
MOTION CARRIED

GENERAL DISCUSSION

Alderman Klee

Thank you. | just more for education and please Mr. Mayor correct me if I’m wrong. | just wanted to clarify that we talked
about earlier that anything that is less than $25,000 comes to us as more information and so on. However if there’s an
amendment to it, say it was a $24,000 contract an amendment brought it up over $25,000, then it comes to this
Committee for approval. We would not allow them to do $10,000, $10,000, $10,000 so that they had $100,000 type of
thing. If in total that project comes to or the contract comes over $25,000, it will come back here. That is correct Mr.
Mayor?

Mayor Donchess

Yes.

Alderman Klee

The other thing about the signing of the Record of Expenditures, we do all sign that at the end of the meeting and
Alderman Cathey when you receive a copy of this as we all did in an e-mail, there’s also a cover sheet that you can sign

and mail in so that this Finance Committee will have signed off on this Record of Expenditures.

Mayor Donchess

So we pass it around after the meeting. Anyone else?

PUBLIC COMMENT - None

REMARKS BY THE ALDERMEN

Alderman Jette

Thank you Mr. Mayor. I'd like to thank the new members — well we’re all new members except for Alderman Klee but the
new Aldermen — Alderwoman-at-Large Timmons, and Alderman Gouveia, and Alderman Comeau were here bright and
early. Very eager to assume their duties on the Committee and | appreciate their enthusiasm. I'd like to thank you Mayor