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Finance Committee — 01/19/2022 Page 19

for taking the time to explain to us in detail what the role of the committee is and pointing us in the right direction as far as
getting more information.

Lastly, | think we all learned today that our Legislative Assistant Donna Graham lost her father a couple of days ago. So
extend condolences to her and her family.

Alderman Comeau

Just real briefly. Thank you Mr. Mayor. Regarding what we were talking about earlier as far as whether we need division
heads and people to come in and speak on specific items, | was actually inclined to think that it may not be as necessary
as has been in the past until going through this meeting and now | kind of see more of the value. | know | got a lot of
questions answered that | found very helpful. I’ve almost changed my mind on that to the point where | can see the value
of that and I’d like to see that continue unless something comes up that’s so obvious that we really feel a consensus that
we don’t too much discussion on it. | can see the benefit in having people come and speak on these items.

Mayor Donchess

| had the same thought especially given the depth of the questions. | couldn’t answer all those questions. So we’re going
to have to bring people in here to answer them yes.

Alderman Cathey

Thank you Mr. Mayor. | would like to echo Alderman Comeau’s thoughts. | was also leaning away from having people
come in just because | do want to respect the other department’s time. | know they work hard and then having to come to
meetings at night and answer a bunch of questions could be very tiresome. | did find a lot of the answers that | received
were extremely helpful especially since a lot of us are new and are going to have a lot of questions about probably a lot of
very specific nitty gritty type of things and we don’t really understand it yet. | would probably lean towards having the
department people either at the meeting or very accessible. | don’t really know.

Mayor Donchess

Okay, no problem. That’s what we’ll do from now on. So we'll just proceed as we have. If they are very minor items,
maybe not but that’s probably the exception rather than the rule. We appreciate the questions. The advantage of having
the people come in is that you get to meet these people. You'll find that most or all are very competent and know what
they’re doing. That’s an advantage of having them come in. I’ve always found that Aldermen believe them more than
they believe me. | like it when they come in but | just wanted to at least express the point of view that for some people
come in to various meetings and not just here repeatedly. It can be a difficult burden with families and like. Any other
remarks by Aldermen?

NON-PUBLIC SESSION - None

ADJOURNMENT

MOTION BY ALDERMAN KLEE TO ADJOURN, BY ROLL CALL
A viva voce roll call was taken which resulted as follows:

Yea: Alderman Klee, Alderman Cathey, Alderman Comeau, Alderman Gouveia,
Alderman Jette, Alderwoman Timmons, Mayor Donchess 7

Nay: 0
MOTION CARRIED
The Finance Committee meeting was adjourned at 8:22 p.m.

Alderman Ernest Jette
Committee Clerk

Board of Aldermen 02-23-2021 Page 36

I've been there a couple of times. It is working like clockwork, they’ve got it down to a science. They have the
public health and hospital nurses giving the shots. They have the National Guard controlling — making sure that
people have appointments correctly and members of Nashua Fire Rescue that are there sort of directing traffic.
Starting this week in the evening hours there will also be a Police Officer there just to ensure that it keeps running
smoothly. So kudos to everybody involved in that activity and | think they are doing an outstanding job and |
hope that they continue that until as many people that would like to get a vaccine, get the vaccine. Thank you.

President Wilshire

Anyone else?

Alderman Caron

Madam Chair?

President Wilshire

One moment Alderman Caron.
Alderman Caron

Thank you.

President Wilshire

You're welcome.

Alderman Lopez

Yeah so | would just like to thank Director Bagley as much as she’s been working very hard on the COVID-19
situation and maintaining all of the other public health emergency responses that we traditionally deal with from
year to year. She also showed a lot of really good leadership in helping us make some major steps, | think, for
addressing the City’s deficit of warming stations. The Nashua Soup Kitchen is willing to start working and moving
forward with a weekend warming station which | know will be a great relief to people who are outside and
unsheltered and may have to be huddling in doorways. And it will also be some positive news for downtown
businesses who don’t know exactly what to do about people who are in distress on the weekends when there
isn’t anybody to call.

To those businesses, | would say support your local non-profits; the Soup Kitchen particularly is in the middle of
developing a large-scale project that is very, very sorely needed in the City. Its Spring Street Project will provide
decent and respectful shelter space for many single women and many single men that don’t have other
opportunities. It will also provide family shelter space which is extremely short in this community. And it includes
amenities that enhance the dignity and the ability to transition out of homelessness; things like childcare and
general resource space and classroom space. So they have really good plans for that site. They are kicking off
their capital campaign. | received a piece of mail a couple of days ago that | had very mixed feelings about. It
was in memory of Kristen Wolfe, a friend of mine who | had brought up in previous meetings having passed
away at the end of last year. She was one of the street artists who worked with me on the Veteran’s murals that
we have done around town with Positive Street Art. If anybody is interested she did the airplane on the eagle that
says “thank you”; you can see it from Water Street. She experienced homelessness and her family forwarded a
check to me and asked me to do whatever they thought would be most helpful to people who are homeless.
That is going to go to the Soup Kitchen and help with the warming station because | think that is something that
really would have helped her.

Board of Aldermen 02-23-2021 Page 37

Also, the Stepping Stones program a new program to Nashua located in Pine Street Extension, works with
adolescent homeless youth, another huge problem that we've finally started to make some headway on for
people who are experiencing homelessness ages 18 to 25. It gives them a day center to go to. It gives thema
place where they can search for jobs or even just take a crash from the pressure of the day, pursue education,
identify resources and case managers. It’s a really good program and they are also going to be working on
extending into Saturday. So again | want to thank Director Bagley for all of her help in managing that meeting. It
is a very good step | think and there was a lot of conversation about what we could do to better approach this in
future meetings so | think it was very encouraging.

And then finally | just wanted to let my constituents know that we have scheduled a Ward 4 Town Hall for March
18". So | will be posting about that on my page; it should be on the City’s website. Please plan to attend and
bring any issues that you have that are local to Ward 4 up. It'll be your chance to talk to the Mayor, find out about
City Projects that he’s working on and express your views. Thank you.

President Wilshire

You're welcome. Anyone else? Alderman Klee?

Alderman Caron

Alderman Caron?

President Wilshire

Oh I’m sorry.

Alderman Klee

| will defer to Alderman Caron.

President Wilshire

Alderman Caron, | am sorry about that.

Alderman Caron

That’s ok — when you can’t see someone. Thank you Alderman Klee. On a happy note I'd like to take the time to
thank Ruth Raswyk Deputy City Treasurer for her 45 years of service to the City of Nashua. She beat me out by
a couple of years. Her dedication to her job and the citizens of the City should not go unnoticed. | want to wish
her many happy years in her retirement and know that she will be missed by all who worked with her over the
years. Because of COVID and everything she really didn’t have a huge retirement party, but hopefully down the
road the Board of Aldermen will be able to recognize her in person before the year is out. And thank you for that,
Alderman Klee.

President Wilshire

Thank you Alderman Caron. Alderman Klee?

Alderman Klee

Thank you, Madam President. | have a couple of comments to make. One is I'd like to thank the Mayor for his
Ward 3 Town Hall Meeting. | have gotten a lot of really good feedback for it. The residents of Ward 3 that were
able to attend truly appreciated it and because it is videoed, | was able to send that out to other constituents who

were unable to make it that day. It brought up conversation and | think that was a great thing. The same with the
Parking Study Meeting for Ward 3 that Director Cummings had. That too brought up conversation and | was able

Board of Aldermen 02-23-2021 Page 38

to continue with my constituents afterwards explaining kind of the parking rules and bringing them to the
regulations and so on. And so many of them did not even realize not being able to park within so many feet of an
intersection or near someone’s driveway or across from someone’s driveway which might render what they think
is possible parking as nonexistent parking. Again both of these meetings opened up conversation which | think is
terrific.

I'd also like to comment that | think the City is doing a great job with the vaccines in areas that cannot get to the
High School or to something like that. Director Bagley has been doing a phenomenal job. That brings me to
Alderman Lopez and Alderman Clemons. Alderman Clemons | would like to thank you for making a point to
state that Alderman Lopez was unduly criticized for his wanting to do the right thing. | think he always tries to do
the right thing and we are lucky to have him. And I'd also like to make a side comment that we on the Board
oftentimes are criticized, we are elected officials, it kind of goes with the duty. But | don’t know of any Board
member that does anything, any vote for selfish reasons or for anything like that. We may disagree but | know
everybody is doing the right thing by their heart and so on. For the public, rather than doing an angry social
media blitz, | think perhaps contacting us and you doing your homework, finding out why we feel the way we do.
We don't always agree and we don’t always agree with the Mayor but we have civil dialogue. | think that we
need a little bit more of that in the country. So thank you so much for letting me be heard.

President Wilshire

Anybody else. Alderman Lu?

Alderwoman Lu

| just wanted to say Alderman Klee that was so nice. Thank you.

President Wilshire

Anyone else? OK Committee Announcements? Alderman O’Brien.

Committee announcements:

Alderman O’Brien

Thank you Madam President. Tomorrow night Wednesday the 24" at 7:00 p.m. will be Infrastructure via
Zoom.

President Wilshire
Alderman Tencza?
Alderman Tencza

Just a reminder next Thursday, March 4" PEDC we have our Public Hearing on some piece of Legislation that
are before us and then followed by a regular meeting. Thank you.

President Wilshire

OK anyone else. Alderwoman Lu?

Alderwoman Lu

Tomorrow from 9:00 to 10:00 is the Cultural Connections Committee Meeting. Ms. Schena will be presenting

some of the COVID Relief Programs available. And also Camille Pattison will be presenting on the changes to
the transit system. Thank you.

Board of Aldermen 02-23-2021 Page 39

President Wilshire
Thank you. | don’t see anyone else?
ADJOURNMENT

MOTION BY ALDERMAN O’BRIEN THAT THE FEBRUARY 23, 2021, MEETING OF THE BOARD OF
ALDERMEN BE ADJOURNED, BY ROLL CALL

A viva voce roll call was taken to adjourn the Board of Aldermen meeting which resulted as follows:
Yea: Alderman O’Brien, Alderman Klee, Alderman Dowd,

Alderman Caron, Alderman Clemons, Alderman Lopez, Alderman Tencza,

Alderwoman Lu, Alderman Jette, Alderman Schmidt, Alderman Laws,

Alderman Cleaver, Alderwoman Harriott-Gathright, Alderman Wilshire 14
Nay: 0
MOTION CARRIED

The meeting was declared adjourned at 9:55 p.m.

Attest: Susan K. Lovering, City Clerk

SCOPE OF DOCUMENT
1. THIS DOCUMENT WITH THE ACCOMPANYING
DRAWINGS AND SPECIFICATIONS, DESCRIBES
THE GENERAL SCOPE OF THE PROJECT AND
DESIGN CONCEPT IN TERMS OF THE
ARCHITECTURAL, STRUCTURAL, MECHANICAL
AND ELECTRICAL SYSTEMS. THESE DOCUMENTS
DO NOT NECESSARILY INDICATE OR DESCRIBE
A ALL OF THE WORK REQUIRED FOR THE FULL
PERFORMANCE AND COMPLETION OF THE
REQUIREMENTS OF THE CONTRACT.
2. ON THE BASIS OF THE SCOPE INDICATED OR
DESCRIBED, THE CONTRACTOR SHALL
DETERMINE AND INCLUDE IN HIS PROPOSALS
ALL ITEMS NECESSARY TO PROVIDE THE
PROPER EXECUTION AND COMPLETION OF THE
WORK.
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A special meeting of the Board of Aldermen was held Monday, March 15, 2021, at 7:00 p.m. via Zoom
teleconference.

President Lori Wilshire presided; City Clerk Susan K. Lovering recorded.

Prayer was offered by City Clerk Susan K. Lovering; Alderwoman Elizabeth Lu led in the Pledge to the
Flag.

President Wilshire

As President of the Board of Aldermen, | find that due to the State of Emergency declared by the
Governor as a result of the COVID-19 pandemic and in accordance with the Governor's Emergency
Order #12 pursuant to Executive Order 2020-04, this public body is authorized to meet electronically.

Please note that there is no physical location to observe and listen contemporaneously to this meeting,
which was authorized pursuant to the Governor's Emergency Order. However, in accordance with the
Emergency Order, | am confirming that we are:

Providing public access to the meeting by telephone, with additional access possibilities by video or
other electronic means:

To access Zoom, please refer to the agenda or the City’s website for the meeting link.

To join by phone dial: 1-929-205-6099 Meeting ID: 818 83180777 Passcode: 603177

The public may also view the meeting via Channel 16.

We previously gave notice to the public of the necessary information for accessing the meeting, through
public postings. Instructions have also been provided on the City of Nashua’s website at www.nashuanh.gov
and publicly noticed at City Hall and the Nashua Public Library.

lf anyone has a problem accessing the meeting via phone or Channel 16, please call 603-821-2049 and they
will help you connect.

In the event the public is unable to access the meeting via the methods mentioned above, the meeting will
be adjourned and rescheduled. Please note that all votes that are taken during this meeting shall be done
by roll call vote.

Let’s start the meeting by taking a roll call attendance. When each member states their presence, please
also state whether there is anyone in the room with you during this meeting, which is required under the
Right-To-Know Law.

City Clerk Lovering called the roll and asked them to state the reason he or she could not attend, confirmed
that they could hear the proceedings, and stated who was present with him or her.

The roll call was taken with 15 members of the Board of Aldermen present: Alderman Michael B. O’Brien,

Sr., Alderman Patricia Klee, Alderwoman Shoshanna Kelly, Alderman Richard A. Dowd, Alderman June M.
Caron, Alderman Benjamin Clemons, Alderman Thomas Lopez, Alderman David C. Tencza, Alderwoman

Elizabeth Lu, Alderman Ernest Jette, Alderman Jan Schmidt, Alderman Brandon Michael Laws, Alderman

Skip Cleaver, Alderman Linda Harriott-Gathright, Alderman Wilshire.

Mayor James W. Donchess and Corporation Counsel Steven A. Bolton were also in attendance.

Board of Aldermen 05-25-2021 Page 13

From: Mayor Donchess
Re: Multi-Year Contract Award — Nashua Transit Center & Transit Administration Building Cleaning

MOTION BY ALDERWOMAN LU TO ACCEPT, PLACE ON FILE, AND AWARD A CONTRACT FOR
NASHUA TRANSIT SYSTEM CLEANING SERVICES TO BILL’S WORLD CLASS CLEANING SERVICES IN
THE AMOUNT OF $46,800 ($15,600 PER YEAR). FUNDING WILL BE THROUGH DEPARTMENT: 186
TRANSPORTATION; FUND: 54200 JANITORIAL SERVICES, BY ROLL CALL.

A viva voce roll call was taken which resulted as follows:

Yea: Alderman O’Brien, Alderman Klee, Alderwoman Kelly, Alderman Dowd,

Alderman Caron, Alderman Clemons, Alderman Lopez, Alderman Tencza,

Alderwoman Lu, Alderman Jette, Alderman Schmidt, Alderman Laws,

Alderman Cleaver, Alderwoman Harriott-Gathright, Alderman Wilshire 15
Nay: 0

MOTION CARRIED

From: Mayor Donchess
Re: Multi-Year Contract Award — Engineering Services for Highway, Bridge, Traffic and Pedestrian
Infrastructure

MOTION BY ALDERMAN LAWS TO ACCEPT, PLACE ON FILE, AND APPROVE A MULTI-YEAR ON-
CALL ENGINEERING SERVICES CONTRACT WITH HOYLE, TANNER & ASSOCIATES, INC., OF
MANCHESTER, NH, AND FURTHER TO APPROVE TASK ORDER #1 UNDER THAT CONTRACT FOR
STRUCTURAL INVESTIGATIONS IN AN AMOUNT NOT TO EXCEED $14,251. FUNDING WILL BE
THROUGH DEPARTMENT: 160 ADMIN/ENGINEERING; FUND: GENERAL; ACCOUNT CATEGORY: 53
PROFESSIONAL AND TECHNICAL SERVICES $12,000 AND DEPARTMENT: 161 STREETS; FUND:
CAPITAL; ACTIVITY: INFRASTRUCTURE IMPROVEMENTS, BY ROLL CALL.

A viva voce roll call was taken which resulted as follows:
Yea: Alderman O’Brien, Alderman Klee, Alderwoman Kelly, Alderman Dowd,

Alderman Caron, Alderman Clemons, Alderman Lopez, Alderman Tencza,

Alderwoman Lu, Alderman Jette, Alderman Schmidt, Alderman Laws,

Alderman Cleaver, Alderwoman Harriott-Gathright, Alderman Wilshire 15
Nay: 0
MOTION CARRIED

From: Mayor Donchess
Re: Contract Award in Excess of $1 Million - Two Pumper Trucks for Nashua Fire Rescue

Board of Aldermen 05-25-2021 Page 14

MOTION BY ALDERMAN O’BRIEN TO ACCEPT, PLACE ON FILE, AND APPROVE THE PURCHASE OF
TWO (2) 2021 PIERCE ARROW XT PUMPERS AND FIT UP FROM ALLEGIANCE FIRE AND RESCUE IN
THE AMOUNT OF $1,454,947.00. FUNDING WILL BE THROUGH DEPARTMENT: 152 FIRE RESCUE;
FUND: CERF 81500 VEHICLES, BY ROLL CALL.

A viva voce roll call was taken which resulted as follows:

Yea: Alderman O’Brien, Alderman Klee, Alderwoman Kelly, Alderman Dowd,
Alderman Caron, Alderman Clemons, Alderman Lopez, Alderman Tencza,
Alderwoman Lu, Alderman Jette, Alderman Schmidt, Alderman Laws,
Alderman Cleaver, Alderwoman Harriott-Gathright, Alderman Wilshire 15

Nay: 0
MOTION CARRIED

From: Mayor Donchess
Re: Multi-Year Contract Award — Recycling: Refrigerant (CFC’s)

MOTION BY ALDERMAN HARRIOTT-GATHRIGHT TO ACCEPT, PLACE ON FILE, AND APPROVE A
THREE YEAR CONTRACT BETWEEN THE CITY OF NASHUA AND ONDUS MECHANICAL AND
APPLIANCE, LLC, OF MERRIMACK NH, FOR REFRIGERANT RECOVERY (CFC’S) SERVICES AT THE
NASHUA RECYCLING CENTER AT AN ANNUAL COST NOT TO EXCEED $20,000, PENDING APPROVAL
OF THE FY22 OPERATING BUDGET. THE TERM OF THIS CONTRACT WILL BE JULY 1, 2021
THROUGH JUNE 30, 2024. FUNDING WILL BE THROUGH DEPARTMENT: 168 SOLID WASTE; FUND:
SOLID WASTE; ACCOUNT CLASSIFICATION: 55 OTHER CONTRACTED SERVICES, BY ROLL CALL.

A viva voce roll call was taken which resulted as follows:
Yea: Alderman O’Brien, Alderman Klee, Alderwoman Kelly, Alderman Dowd,

Alderman Caron, Alderman Clemons, Alderman Lopez, Alderman Tencza,

Alderwoman Lu, Alderman Jette, Alderman Schmidt, Alderman Laws,

Alderman Cleaver, Alderwoman Harriott-Gathright, Alderman Wilshire 15
Nay: 0
MOTION CARRIED

From: Mayor Donchess
Re: Multi-Year Contract Award — Air Quality and Landfill Gas Testing

Board of Aldermen 05-25-2021 Page 15

MOTION BY ALDERMAN LAWS TO ACCEPT, PLACE ON FILE, AND APPROVE A THREE YEAR
CONTRACT FOR AIR QUALITY AND LANDIFLL GAS SAMPLING AND ANAYLSIS SERVICES AT SHADY
LANE LANDFILL AND NEW SEARLES SCHOOL FOR THE SOLID WASTE DEPARTMENT WITH TRC OF
MANCHESTER, NH, IN THE AMOUNT NOT TO EXCEED $69,300. FUNDING WILL BE THROUGH:
DEPARTMENT: 168 SOLID WASTE; FUND: SOLID WASTE; ACCOUNT CLASSIFICATION: 53
PROFESSIONAL AND TECHNICAL SERVICES, BY ROLL CALL.

A viva voce roll call was taken which resulted as follows:

Yea: Alderman O’Brien, Alderman Klee, Alderwoman Kelly, Alderman Dowd,
Alderman Caron, Alderman Clemons, Alderman Lopez, Alderman Tencza,
Alderwoman Lu, Alderman Jette, Alderman Schmidt, Alderman Laws,
Alderman Cleaver, Alderwoman Harriott-Gathright, Alderman Wilshire 15

Nay: 0
MOTION CARRIED

From: Mayor Donchess
Re: Multi-Year Contract Award — Water Quality Testing

MOTION BY ALDERMAN KLEE TO ACCEPT, PLACE ON FILE, AND APPROVE A THREE YEAR
CONTRACT WITH CHEMSERVE ENVIRONMENTAL ANALYSTS OF MILFORD, NH, FOR WATER
QUALITY TESTING SERVICES AT NASHUA LANDFILL SITES FOR THE SOLID WASTE DEPARTMENT
IN THE AMOUNT NOT TO EXCEED $129,797. FUNDING WILL BE THROUGH: DEPARTMENT: 168
SOLID WASTE; FUND: SOLID WASTE; ACCOUNT CLASSIFICATION: 53 PROFESSIONAL AND
TECHNICAL SERVICES, BY ROLL CALL.

A viva voce roll call was taken which resulted as follows:
Yea: Alderman O’Brien, Alderman Klee, Alderwoman Kelly, Alderman Dowd,

Alderman Caron, Alderman Clemons, Alderman Lopez, Alderman Tencza,

Alderwoman Lu, Alderman Jette, Alderman Schmidt, Alderman Laws,

Alderman Cleaver, Alderwoman Harriott-Gathright, Alderman Wilshire 15
Nay: 0

MOTION CARRIED