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R-20-063

RESOLUTION

RELATIVE TO THE ACCEPTANCE AND APPROPRIATION OF THE SUM OF $37,500
FROM THE STATE OF NEW HAMPSHIRE, DEPARTMENT OF SAFETY, “STATE
HOMELAND SECURITY GRANT PROGRAM”, INTO POLICE GRANT ACTIVITY,

“2019 HOMELAND SECURITY GRANT PROGRAM”

CITY OF NASHUA

In the Year Two Thousand and Twenty

RESOLVED by the Board of Aldermen of the City of Nashua that the City of Nashua
and the Nashua Police Department are authorized to accept and appropriate the sum of $37,500
from the State of New Hampshire, Department of Safety, “State Homeland Security Grant
Program”, into Police Grant Activity “2019 Homeland Security Grant Program”, for the purpose of
purchasing night vision equipment. This funding shall be in effect through August 31, 2022, No
local match is required.

LEGISLATIVE YEAR 2020

RESOLUTION: R-2020-063

PURPOSE: Relative to the acceptance and appropriation of $37,500 from
the State of New Hampshire, Department of Safety, “State
Homeland Security Grant Program”, into Police Grant Activity,
“2019 Homeland Security Grant Program”

SPONSOR(S): Mayor Jim Donchess
COMMITTEE
ASSIGNMENT: Human Affairs Committee
FISCAL NOTE: Fiscal impact is a $37,500 grant to be used for a specific
purpose.
ANALYSIS

This resolution authorizes the City of Nashua and the Nashua Police Department to accept and
appropriate funds from the New Hampshire Department of Safety, State Homeland Security Grant
Program for the purpose of purchasing night vision equipment. This funding shall be in effect
through August 31, 2020. No local match is required.

Approved as to account Financial Services Division
structure, numbers,

and amount: By: John L. Griffin

Approved as to form: Office of Corporation Counsel

By: Steven A. Bolton

Date: August 6, 2020

R-20-064

RESOLUTION

RELATIVE TO THE APPROPRIATION OF $99,800 FROM DEPARTMENT #194,
“CONTINGENCY, ACCOUNT #70100 “GENERAL CONTINGENCY” INTO VARIOUS
ACCOUNTS IN DEPARTMENT #107, “CITY CLERK”

CITY OF NASHUA

In the Year Two Thousand and Twenty

RESOLVED by the Board of Aldermen of the City of Nashua that $99,800 be transferred
from Department #194, “Contingency”, Account 70100 “General Contingency” and appropriated
into the following accounting classification codes within Department #107 “City Clerk” for the
purpose of funding a Right to Know/Records Management position.

ACCOUNTING CLASSIFICATION AMOUNT
“51” — Salaries & Wages $72,000
“52” — Fringe Benefits 27,200
“55” — Other Services 600

TOTAL: $99,800

LEGISLATIVE YEAR 2020

RESOLUTION: R-20-064

PURPOSE: Relative to the appropriation of $99,800 from Department
#194, “Contingency”, account #70100 “General Contingency”
into various accounts in Department #107, “City Clerk”.

ENDORSER(S): Mayor Jim Donchess

COMMITTEE we . . .
ASSIGNMENT: Personnel /Administrative Affairs Committee

FISCAL NOTE: Reduces the amount available in General Contingency. The

current balance in General Contingency is $495,000. The
There will be $395,200 of funds remaining upon passage of this
resolution.

ANALYSIS

This resolution authorizes the transfer of $99,800 from Account 70100 “General Contingency”
into the City Clerk’s Operating Budget for the purpose of funding a Right to Know/Records
Management position.

Charter Sec. 53 permits the Board of Aldermen to transfer any unencumbered appropriation
balance or any portion from one department, fund or agency to another.

NRO 5-130, H provides that “when proposed legislation to transfer or re-appropriate a particular
appropriation or purpose thereof has had its first reading, such funds shall not be expended or
transferred while the legislation is pending”.

Approved as to account Financial Services Division
structure, numbers and

amount: By: John L. Griffin

Approved as to form: Office of Corporation Counsel

By: Steven A. Bolton

Date: August 6, 2020

O-20-029

ORDINANCE

SUPPLEMENTAL REQUIREMENTS RELATIVE TO FACE COVERINGS

CITY OF NASHUA
In the Year Two Thousand and Twenty

The City of Nashua ordains that the following supplemental regulations are in addition
to the requirements of Ordinance O-20-018 and do not supersede them. Exceptions contained in
O-20-018 apply to these requirements as well. For convenience the numbering sequence
continues from that in O-20-018.

10. All businesses open to the public, including restaurants, retail stores, service providers,
and places of amusement and recreation, and residential and commercial buildings of
greater than two (2) units shall post at each public entrance a notice stating “FACE
COVERINGS REQUIRED.”

11. | Nobusiness and no employee of any business shall provide goods or services to any
person not complying with face covering requirements of this ordinance, O-20-018, or
any other face covering requirements now in force or hereafter adopted. No business and
no employee of any business shall permit a person to remain on its premises in violation
of these requirements.

12. Persons engaged in utilizing cardio, strength training, and other gymnasium equipment
may remove the mask during the actual use of such equipment provided a distance of six
(6) feet from any other person is maintained.

13. Persons at places of amusement, including bingo halls, bowling alleys, charitable gaming
facilities, and similar places where food and drink is served secondarily to the main
activity may remove face covering while actually engaged in eating or drinking and not at
other times.

14. Section 3 of O-20-018 shall apply to indoor dining as well as outdoor dining.

15. Persons receiving personal care services including hair cutting and other hair treatment,
facials, tattooing, piercing, and similar services, may remove face covering during any
limited period during which the face covering actually interferes with the performing of

the service.

Ordinance O-20-029

16. For purposes of this ordinance, O-20-018, and any other face covering requirements now
in force or hereafter adopted the following words shall have the indicated meanings:

“Business” means any manager or supervisor on the premises when a violation occurs
and any owner of the business.

“Owner” means any one or more of the natural persons owning a business; in the case of
a business owned by a partnership “owner” means the partnership and all general and
limited partners; in the case of a business owned by a limited liability company “owner”
means the company and all managers and members thereof; in the case of a business
owned by a corporation “owner” means the corporation and all officers, and directors,
thereof; and in the case of a business owned by a corporation having fewer than ten (10)
shareholders “owner” means all shareholders.

This ordinance shall be effective immediately and shall continue in effect until rescinded by
action of the Board of Aldermen.

The City Clerk is directed not to codify this ordinance in the Nashua Revised Ordinances but to
designate it as Covid-19 Emergency Measure No. (City Clerk to assign appropriate
number upon passage) and publish it and any subsequent emergency measures on the city
website.

ORDINANCE:
PURPOSE:

ENDORSERS:

COMMITTEE

ASSIGNMENT:

FISCAL NOTE:

LEGISLATIVE YEAR 2020
O-20-029
Relative to face coverings

Mayor Jim Donchess

None.

ANALYSIS

This legislation supplements the face covering requirements of O-20-018.

Approved as to form:

Office of Corporation Counsel

By: _/s/ Steven A. Bolton

Date: August 5, 2020

STANDARD FORM OF AGREEMENT
BETWEEN OWNER AND CONTRACTOR

This agreement is made:

BETWEEN the OWNER: City of Nashua, New Hampshire
229 Main Street
Nashua, NH 03060-2019

And the CONTRACTOR: and its successors, transferees, and assignees (together
“CONTRACTOR”)

Schroeder Construction Management Inc.
2 Townsend West, Unit #3
Nashua, NH 03063

For the following Project: Nashua Transit System — Waste Water Line & Bathroom Repair
Suppression

ARTICLE 1 —- THE CONTRACT DOCUMENTS

The CONTRACTOR shall complete the work described in the Contract Documents for this project.
The documents consist of:

1. This Agreement signed by the OWNER and CONTRACTOR, including the General Terms
and Conditions;

Scope of Work — Appendix A;

FTA Clauses — Appendix B;

Rudimentary Drawings — Appendix C;

Payment and Performance Bonds, if applicable;

Insurance Certificate;

Written change orders for minor changes in the Work issued after execution of this Agreement;
and

8. Fully Executed OWNER Purchase Order

9. IFB submitted by contractor

NAW WN

The Contract represents the entire and integrated agreement between the parties and supersedes prior
negotiations, proposals, representations or agreements, either written or oral. Any other documents
which are not listed in this Article are not part of the Contract.

In the event of a conflict between the terms of the Proposals and the terms of this Agreement, a written
change order and/or fully executed OWNER Purchase Order, the terms of this Agreement, the written

A special meeting of the Board of Aldermen was held Tuesday, July 14, 2020, at 7:00 p.m. via
teleconference.

President Lori Wilshire presided; City Clerk Susan K. Lovering recorded.
Prayer was offered by City Clerk Susan K. Lovering; Alderman Jan Schmidt led in the Pledge to the Flag.
President Wilshire

As President of the Board of Aldermen, | find that due to the State of Emergency declared by the
Governor as a result of the COVID-19 pandemic and in accordance with the Governor's Emergency
Order #12 pursuant to Executive Order 2020-04, this public body is authorized to meet electronically.

Please note that there is no physical location to observe and listen contemporaneously to this meeting,
which was authorized pursuant to the Governors Emergency Order. However, in accordance with the
Emergency Order, | am confirming that we are:

a) Providing public access to the meeting by telephone, with additional access possibilities
by video or other electronic means:

To access Zoom, please refer to the agenda or the City’s website for the meeting link.

To join by phone dial: 1-929-205-6099 - Meeting ID: 845 4368 2139 Password: 590998

The public may also view the meeting via Channel 16.
b) Providing public notice of the necessary information for accessing the meeting:

We previously gave notice to the public of the necessary information for accessing the meeting,
through public postings. Instructions have also been provided on the City of Nashua’s website at
www.nashuanh.gov and publicly noticed at City Hall and the Public Health Department.

c) Providing a mechanism for the public to alert the public body during the meeting if there are
problems with access:

If anybody has a problem accessing the meeting via phone or Channel 16, please call 603-821-2049
and they will help you connect.

d) Adjourning the meeting if the public is unable to access the meeting:

In the event the public is unable to access the meeting via the methods mentioned above, the
meeting will be adjourned and rescheduled. Please note that all votes that are taken during this
meeting shall be done by roll call vote.

Let’s start the meeting by taking a roll call attendance. When each member states their presence, please
also state whether there is anyone in the room with you during this meeting, which is required under
the Right-To-Know Law.

City Clerk Lovering called the roll and asked them to state the reason he or she could not attend, confirmed
that they could hear the proceedings, and stated who was present with him or her.

Special Board of Aldermen 7-14-2020 Page 2

The roll call was taken with 15 members of the Board of Aldermen present: Alderman Michael B. O’Brien,
Sr., Alderman Patricia Klee, Alderwoman Shoshanna Kelly, Alderman Richard A. Dowd, Alderman June M.
Caron, Alderman Benjamin Clemons, Alderman Thomas Lopez, Alderman David C. Tencza, Alderwoman
Elizabeth Lu, Alderman Ernest Jette, Alderman Jan Schmidt, Alderman Brandon Michael Laws, Alderman
Skip Cleaver, Alderman Linda Harriott-Gathright, Alderman Wilshire.

Mayor James W. Donchess, Corporation Counsel Steven A. Bolton, Kim Kleiner, Administrative Services
Director and Nick Miseirvitch were also in attendance.

Alderman O’Brien

| am present, | can hear the proceedings and | am alone.

Alderman Klee

| can hear you, I’m sorry, | am here, | can hear the proceedings, | am alone and | am social distancing.
Alderwoman Kelly

| am here, | am alone, | can hear everyone and | am practicing social distancing.

Alderman Dowd

Yes | am here, | can hear everyone, and | am alone and practicing social distancing in accordance with the
Governor’s instructions.

Alderman Caron

| am here, | am alone, | am practicing social distancing and | can hear everyone.

Alderman Clemons

| am here, | am by myself and | can hear everyone and | am staying at home per the Governor’s orders.
Alderman Lopez

| am here, | can hear everybody, | am alone and | am practicing social distancing.

Alderman Tencza

| am present, | am alone, | am staying home per the Governor's Orders and | can hear everyone.
Alderwoman Lu

| am here alone, | can hear you and | am remotely attending because we are not open at City Hall.
Alderman Jette

| am here, my wife is with me, | can hear everyone and | am staying safer at home.

Alderman Schmidt

| am present, | am alone, | can hear everyone and safe distancing for me.